1. Rocky Lake Junior High School – Grade 9 Quebec Trip Information Session Thursday, October 21, 2015 Presenter – Jocelyn Newton (newtonj@hrsb.ca)

2. Trip Dates  Students depart from Rocky Lake Junior High at approximately 12:30pm on Friday, May 27 th, 2016  Students return to Rocky Lake Junior High at approximately 10:00pm on Wednesday, June 1 st, 2016

3. Trip Overview  Students travel to Quebec City on Friday, May 27 th estimated arrival 10:00pm and check into our hotel Hotel Le Concorde  All five nights are spent in Quebec City at Hotel Le Concorde  Students depart from Quebec City the morning of Wednesday, June 1 and return to school for pick up at approximately 10:00pm

4. Trip Highlights  Quebec City  Plaines of Abraham  Walking tour of Old Quebec  Walk grounds of Provincial Legislature, Tourney Fountain  Quebec City Farmer’s Market  Montmorency Falls  Sainte-Anne du Beaupre Basilica  Disco Dance Cruise  Quebec Aquarium  Ghost Tour in Old Quebec  Traditional Huron-Wendat Village  Sugar Shack in Lac Beauport  Beaupre Coast on Orleans Island  Jacque Cartier Provincial Park  “Free time” Old Quebec  Les Galleries de la Capitale shopping mall  Students will have supervised “free time” for souvenir shopping in “Old” Quebec and also at Les Galleries de la Capitale shopping mall.

5. Trip Cost  The final price of the trip depends on the number of students who participate. The more students who come, the fuller the buses, the lower the cost. Families will be notified of the final cost by November 6, 2015. The price range is currently between $900.00 and $999.00  Trip price includes:  4 star centrally located hotel (4 students per room)  Luxury coaches  1 tour director per bus. Guides participate in all events and activities and are available for emergencies 24 hours a day (guides stay with the school group in the hotel)  All activities/admissions/fees on the itinerary  Evening Security (11:00pm to 6:00am each night of the trip)  All breakfasts, 3 lunches, 3 suppers

6. What students will need money for…  Students will need to have money to purchase:  Supper on the road on Friday (they can bring a packed lunch on the bus)  Lunch on Saturday  Supper on Tuesday  Lunch and supper on the road home on Wednesday  Any souvenirs they wish to purchase

7. Other Notes  We currently have three buses reserved for the trip, which means we have 150 trip spots for students. If interest exceeds 150, we will look at adding a forth bus.  Payment Schedule – Initial deposits of $300.00 along with this “commitment” form are due into the main office no later then Friday November 6th, 2015. The office will only accept the combination of deposit and “commitment” form, being turned in at the same time. All payments are NON-REFUNDABLE. The second payment of $300.00 will be due in February 2016, and the balance will be due the beginning of April 2016. Dealing with large payments as such, we would prefer payments by cheque or money order.

8. Other Notes  Additional student meetings will take place closer to the trip date (room assignments, final itinerary, expectations), and consent and medical forms will be sent home in the Spring. Information will be communicated to parents via email and the trip website tab on our Rocky Lake Junior High Webpage.  There is a one to ten teacher to student chaperone ratio. Chaperones will be school staff. Parents will have my contact information prior to the trip in the event of an emergency during the trip.

9. Note About Refunds  All payments are NON-REFUNDABLE. We send deposits directly to the tour provider (Bon Vivant Educational Tours), so funds are not kept in a school account. The price of the trip is directly related to the number of participants, so fluctuations in participants causes the price to change as well. If your student is no longer able to participate, we will do our best to fill their spot on the trip with another student, at which point we can return any payments. If we are unable to fill that spot, a refund will not be possible.

10. Questions or Concerns?  Any questions or concerns throughout the planning process can be directed to Jocelyn Newton at newtonj@hrsb.ca, or at 902 832 8952 extension 1013. All information will be posted on the school website (there is a grade 9 trip tab on the school home page). I will tweet reminders and any new information as well through the Rocky Lake Junior High Twitter account. All communication will be emailed home using the contact information provided on the “commitment” form.newtonj@hrsb.ca