1. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Bill Murphy P OSTDOCTORAL F ELLOWSHIPS

2. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Individual Postdoctoral Fellowships funded by extramural sources only. Institutional Training grants Predoctoral Fellowships Other forms of student financial aid What is Covered C OVERED N OT C OVERED

3. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY University Requirement Applications routed through institutional representative Handled by ERA like other sponsored projects

4. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Proposal Submission All Postdoctoral Fellowship applications must be reviewed and endorsed through ERA and OSR Application should be attached to a PDRF (SU-42FL routing form no longer used) Disclosure of Financial Interests Related to Research form should be included Proposals must be submitted to OSR five working days prior to submission deadline

5. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY OSR Processing Review proposal for compliance with sponsor and university requirements Approve application in SERA system Sign application Provide OSR cover letter

6. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Applicant Responsibilities Mailing Photocopying Scientific corroboration Submitting protocols for Laboratory Animals and Human Subjects, if needed

7. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Limited Submission Programs Some programs limit the number of applications submitted from a particular institution Dean of Research Office serves as the selection committee coordinator Dean of Research Office review and selection precede any ERA/OSR review

8. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Award Acceptance OSR accepts and endorses fellowship awards Fellowships are reviewed for acceptable terms and conditions Required approvals for Human Subjects, Laboratory Animals and Biohazards need to be in place

9. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY NIH Postdoctoral Fellowships (F32) Can not be activated until Activation Notice and Payback agreement are mailed to NIH Termination notice needs to be mailed to NIH upon conclusion of fellowship NIH xTrain system can not be used for F32 fellowships

10. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Other NIH awards Trainee appointments and termination notices can be submitted via xTrain for: –T32, T34, T35, T90, TL1, T15 –K12, KL2, KM1 Paper forms no longer allowed effective January 1, 2011.

11. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Required Training for NIH Applicants Pertains to NIH NRSA F series fellowships Applicants required to take hands-on grants.gov NRSA F series computer lab sessions Applicants download actual application and receive assistance with grants.gov submission process Class no. ORA-1218 via STARS in AXESS

12. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Postaward Management Review terms of the fellowship Monitor to ensure only appropriate and allowable costs are charged Most fellowships allow stipends –Be careful of stipend limitations! Salary expenses generally unallowable on fellowships

13. ENGINEERING RESEARCH ADMINISTRATION, STANFORD UNIVERSITY Fellowship Close-out For NIH awards, ERA is responsible for ensuring termination notice is filed upon conclusion of fellowship OSR close-out as they would other sponsored projects