1. Federal Acquisition Service U.S. General Services Administration Improving Agency Internal Reuse of Property Mark Brantley Utilization and Donation Program Manager Property Management, GSA Atlanta, GA May 04, 2010

3. Authorities  Title 40 USC 524(b)(1) “reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase”  41 CFR 102-36.35 “You must ensure personal property not needed by your activity is offered for use elsewhere within your agency.”

5. Internal Screening Definition  Screening  Searching  Selecting  Internal  Within your own agency

6. Internal Screening How?  Circulate hardcopy lists  Copies get lost  “Sits” on someone’s desk  Wasted paper/trees to print copies  Emails  “Buried” with other emails  Nuisance email  Automated system  Everyone within the agency can screen  Overcomes the problems of hardcopy lists and emails

8. FEDERAL DISPOSAL PROCESS Graphic Display EXCESSSURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

9. FEDERAL DISPOSAL PROCESS Systems EXCESSSURPLUS SCREENING Internal Agencies/Bureaus Of your Department Federal Agencies Cost Reimbursable Contractors Grantees Public Airports State Agencies for Surplus Property Nonprofit Educational & Public Health Activities Service Educational Activities AGENCY SCREENING And FEDERAL TRANSFER 21 DAYS DONATION NOTIFICATION 5 DAYS SALES DONATION REMOVAL

11. AAMS Definition  AAMS  Agency Asset Management System Developed by GSA for Agency use  An automated internal screening system for property no longer required Report Search Select Transfer

12. AAMS GSAXcess  AAMS  Fee for Service  Internal screening module  GSA does not broker  Agency owns system  GSAXcess  No charge  External creening module  GSA brokers  GSA owns system

13. AAMS Access gsaxcess.gov

14. AAMS Access

18. AAMS Reporting

21. AAMS Searching

22. AAMS Searching by Category

26. AAMS Searching by Criteria [AAC]

29. AAMS Requesting

36. AAMS Transfer Document  Process  User requests item(s)  System emails transfer order to Approving Official  Approving Official Signs Transfer Order  Approving Official faxes or emails signed Transfer Order to Reporting Activity and arranges for pickup  Reporting Activity transfers item(s) in the system to the selected freeze activity

38. AAMS System Transfer – Request Alert

39. AAMS System Transfer -- Access

40. AAMS Pending Requests

41. AAMS Transfer one Item Successfully

43. AAMS Additional Features  Delete Freeze  Recall of Items Transferred  Wish List

45. Customization Owners  Current Owners  Department of Energy  Department of Commerce  Department of Veterans Affairs  Department of Agriculture  General Services Administration

46. Customization Owners  Screening Period  DOE Days 1-5: Reporting Bureau Days 6-12: Remainder of DOE for all items except ERLE Days 6-19: Remainder of DOE for ERLE items  DOC Days 1-7: Reporting Bureau Days 8-15: Remainder of DOC  USDA – 15 Days  DVA – 10 Days  GSA – 5 Days _____________________________________________  DOE Normal Items [Roll over to GSAXcess] Sensitive Items [Get dropped] Economic Development Items [Get dropped] ERLE Items [Get rerouted]

47. Customization Your Agency?  Let’s talk it over  Hear what we have to offer  We will build in your special needs

48. Customization Your Agency?  GSA Points of Contact  Bill Kemp Director, Utilization and Donation Program Div. (703) 605-2879 william.kemp@gsa.gov  Roman Marciniak Project Manager (703) 605-2905 roman.marciniak@gsa.gov

50. What does AAMS stand for? 1.Automated Asset Management System 2.Agency Asset Management System 3.Agency Automated Management System 4.Automated Agency Management System

51. What does AAMS stand for? 1.Automated Asset Management System 2.Agency Asset Management System 3.Agency Automated Management System 4.Automated Agency Management System

52. What does “screen” mean? 1.Search 2.Select 3.Search and Select 4.Determining what you want by eliminating what you don’t want

53. What does “screen” mean? 1.Search 2.Select 3.Search and Select 4.Determining what you want by eliminating what you don’t want

54. AAMS screens: 1.Unrequired property 2.Excess property 3.Surplus property 4.All of the above

55. AAMS screens: 1.Unrequired property 2.Excess property 3.Surplus property 4.All of the above

56. Internal screening is: 1.The first step in the Federal Disposal Process 2.The second step in the Federal Disposal Process 3.The third step in the Federal Disposal Process 4.The fourth step in the Federal Disposal Process

57. Internal screening is: 1.The first step in the Federal Disposal Process 2.The second step in the Federal Disposal Process 3.The third step in the Federal Disposal Process 4.The fourth step in the Federal Disposal Process

58. Which statement is true? 1.GSA does not charge agencies money to develop AAMS 2.AAMS is an internal screening module 3.GSA signs transfer orders generated by AAMS 4.GSA owns AAMS

59. Which statement is true? 1.GSA does not charge agencies money to develop AAMS 2.AAMS is an internal screening module 3.GSA signs transfer orders generated by AAMS 4.GSA owns AAMS

60. Customization of AAMS applies only to screening time 1.True 2.False

61. Customization of AAMS applies only to screening time 1.True 2.False