1. Teachscape Reflect User Guide Teacher Observation and Evaluation Howard County Public School System

2. Teachscape Reflect is a complete observation and evaluation management and reporting system that delivers actionable feedback to teachers and streamlines the evaluation process for Evaluators. This guide was especially designed for Howard County evaluators and teachers using Reflect during the 2012-2013 school year. The evaluation criteria is based on Charlotte Danielson’s Framework For Teaching 2013 instrument. About this Guide

3. Table of Contents Getting started………………………………………………………Page 4 Domain 1 Planning and Preparation Review…….……………...Page 11 Announced Observation Assessment …………………………….Page 24 Pre-Observation Process …………………………………..Page 25 Classroom Observation Process ………………………….Page 33 Post-Observation Process …………………………………Page 44 Unannounced Observation Assessment………………………..Page 54 Domain 4: Professional Responsibilities Review.……………....Page 57 Additional Observations …………………………………….…….Page 60 Help Resources ……………………………………………………Page 64

4. Getting Started

5. Log In Screen – login.teachscape.com 5 teach

6. Teachscape Welcome Screen 6 Remember to change your password the first time you login!

7. The Reflect Dashboard

8. Reflect Dashboard 8 Enter the teacher’s first or last name in the “Search” field to easily locate the teacher’s evaluation.

9. Reflect Teacher Evaluation Screen 9 Following are the assessments that make up the Howard County Teacher Evaluation Process.

10. Reflect Teacher Evaluation Screen 10 “Change” button provides the opportunity to assign evaluation responsibilities to another evaluator. “Manage” button allows evaluator to grant permission to other administrators to review this evaluation. Note: By default, all evaluators in your school will have permission to review your assigned teacher evaluations.

11. Domain 1: Planning and Preparation Review

12. Teacher submits planning artifacts 12

13. 13 Teacher submits planning artifacts Upload your artifacts (eg: documents, scanned paperwork, pictures, etc.) When artifacts are uploaded, select “Submit” Warning: You cannot add or delete artifacts after you Submit.

14. 14 Evaluator reviews artifacts

15. 15 Evaluator uploads artifacts

16. 16 Evaluator scores Domain 1 practice Note: This is not an announced classroom observation and therefore no need to schedule an event.

17. Evaluator collects evidence 17

18. Evaluator collects evidence 18 Edit Delete Option: Timestamp on or off

19. Evaluator aligns evidence with Framework 19

20. Evaluator aligns evidence with Framework 20 Review component description Select

21. Evaluator starts scoring 21 Click the Score button to score the first component.

22. Evaluator completes scoring 22 Select level of performance for this component Review and Select critical attributes Review rubric language

23. Evaluator completes narratives (optional) and submits assessment for teacher review

24. Announced Observation Assessment

25. Evaluator schedules pre-observation conference 25 Click on the “Schedule” button to schedule the Pre-Observation Conference.

26. 26 Select date Select time Enter description Evaluator schedules pre-observation conference An email notification will be sent to the teacher and Evaluator including the date/time of the conference as well as an.ics attachment file that will allow teacher and Evaluator to add the event to their calendar.

27. 27 Teacher Submits Pre-Observation Planning form

28. 28 Respond to each question (no maximum field length). Teacher Submits Pre-Observation Planning Form

29. 29 NOTE!!! Modifications cannot be made once the responses have been submitted. “Submit” button notifies the evaluator that the Pre- Observation Planning Form questions are ready for review. Teacher Submits Pre-Observation Planning Form

30. 30 Teacher submits pre-observation artifacts

31. 31 Teacher submits pre-observation artifacts Upload your artifacts (eg: documents, scanned paperwork, pictures, etc.) When artifacts are uploaded, select “Submit” Warning: You cannot add or delete artifacts after you Submit.

32. 32 Evaluator reviews pre-observation planning form and artifacts

33. Evaluator schedules observation. 33

34. 34 Select date Select time Evaluator schedules observation An email notification will be sent to the teacher and Evaluator including the date/time of the observation as well as an.ics attachment file that will allow teacher and Evaluator to add the event to their calendar.

35. Evaluator observes lesson and collects evidence 35 Note: Throughout the Announced Observation process, evidence should be collected and scored here for Domains 1, 2, 3 and 4a.

36. Evaluator observes lesson and collects evidence 36

37. Evaluator observes lesson and collects evidence 37 Edit Delete Option: Timestamp on or off

38. Evaluator aligns evidence with Framework 38

39. Evaluator aligns evidence with Framework 39 Review component description Select

40. Evaluator shares evidence with teacher 40

41. Evaluator completes preliminary scoring 41 Click the Score button to score the first component.

42. Evaluator completes preliminary scoring 42 Select level of performance for this component Select critical attributes Review rubric language

43. Evaluator completes preliminary scoring 43 Click on “Save & Finish Later” Note: Do not submit scores to teacher until after the post- observation conference.

44. Evaluator schedules post-observation conference 44

45. Teacher shares any lesson artifacts (optional) 45

46. Evaluator reviews teacher’s lesson artifacts 46

47. Evaluator submits additional artifacts 47

48. Post-Observation Conference: Evaluator can add/change evidence and update scores 48

49. Evaluator reviews evidence and update scores 49 Either select the component to score via the breadcrumbs listed above or click the Score button to score the first component and move to the next component in sequence.

50. Evaluator writes narratives 50

51. Evaluator writes narratives 51

52. Evaluator submits observation to teacher for final review 52

53. Evaluator confirms observation when complete 53 Warning!!! An observation cannot be revised once it has been confirmed.

54. Unannounced Observation Assessment

55. Unannounced Observation 55

56. Evaluator conducts unannounced observation 56 Note: Evaluator will be able to focus on any component(s) in Domains 2 and 3 and will not be required to score all components. Also, note component 4a is assessed as part of an unannounced observation.

57. Domain 4: Professional Responsibilities Review

58. 58

59. Evaluator conducts Domain 4 review 59 Note: Teacher and evaluator submit artifacts/collect evidence throughout the year.

60. Additional Observations

61. Evaluator creates an additional observation process 61

62. Evaluator creates an additional observation 62 Select either an announced or unannounced observation process.

63. Evaluator starts the new observation process 63 Click here to start the new observation process.

64. Help Resources

65. Need help? 65