2. Prerequisite Office 2013 has OneDrive already installed, no action required If still on Office 2010, you will need OneDrive installed on your machine (by help desk) OneDrive app installed on the iPad Microsoft Office apps installed on the iPad

3. Classroom Rules Mute/Turn off Cell Phones If you have an emergency, please step outside Low tech – until it’s time ;) Participate – take charge of your learning! Let’s commit to start on time. Please return promptly from breaks.

4. Objectives At the end of the session, you will be able to: Describe OneDrive and when to use it Create a folder structure in OneDrive Access OneDrive from multiple devices Share folders with others Notify others that they have files available to view Maintain files in OneDrive

5. What is OneDrive? Cloud Based storage system Accessible from multiple devices (iPad, iPhone, Android, Laptop, Desktop) From anywhere you have an internet connection Able to be shared With individuals inside of Glazer’s With “everyone” (internal to Glazer’s) With individuals outside of Glazer’s Multiple ways to retrieve files

6. Discussion Let’s brainstorm how we want to use OneDrive

7. When would we use it?

8. Accessing OneDrive from Internet

9. How do I get to it? Go to portal.office.com Input email address, no password needed (yet)

10. How do I get to it? Click on “Work or school account” You will be redirected to a signon page for Glazer’s.

11. How do I get to it? At the sign-on page, you will input your email address and network password. Click “Sign in”

12. Navigating to OneDrive

13. Let’s Go! Get out your computers and let’s go to OneDrive via the web! Type portal.office.com in your address bar Input email address (no password needed) Once redirected, type in email address and network password This will take you to Outlook, click on the icon in the top left hand corner to go to the applications selection area Select OneDrive

14. Any Questions?

15. Accessing OneDrive from your Computer

16. From Explorer

17. Moving Files Click and drag files to OneDrive

18. Let’s Practice Choose a file and move it from your documents to OneDrive

19. Questions

20. Accessing OneDrive from Mobile Device

21. From your iPad Access OneDrive application from your iPad

22. Click on Sign In

23. Input Email Address

24. Click “Next”

25. Sign in to OneDrive for Business

26. Will Redirect to Org sign in page

27. Input Network Password

28. See your list of files… You can also see your “Shared with me” here

29. Let’s Practice! Get out your iPad Sign on to OneDrive from your iPad

30. Break

31. The “File Cabinet” VS

32. How to use it? Create a folder structure Decide how you want to share Create folders Start at the highest level Work down through the tree

33. Sharing Information Group Exercise Supplies Needed Post-It Notes Marker Flip chart Camera Phone Instructions Think about how you are going to use OneDrive in your communications with teams. Decide your strategy for sharing information Write the folders you want on Post It notes Place them on the flip chart in a tree format starting with the most general to the most specific. Take a picture of what you created together as a model.

34. Debrief the Activity

35. Sharing Files from OneDrive

36. Provisioned “Shared with Everyone”

37. Setting Access Permissions

38. Sharing with Everyone

39. Receive a Notice that File is Shared Click on the link and it will direct you to OWA365 where you will put in your email address. It will then take you to a signon page for Glazer’s you will input your network password

40. How your Team will Access Click on the link and it will direct you to OWA365 where you will put in your email address. It will then take you to a signon page for Glazer’s you will input your network password

41. Safari Instructions

42. Folder Contents Here you will click on the “jack in the box” and it will bring up a prompt to send the link out. At this point select “Add Bookmark” and it will save a bookmark on your Safari browser

43. Bookmarks on Safari

44. OneDrive App Instructions

45. Go to OneDrive Click on the “Shared” icon

46. Click on “Shared” These are the files that are shared

47. Let’s Practice! Pick a partner Share out a file with your partner Access the file via your iPad Bookmark site from iPad

48. Questions

49. Things to Keep in Mind Excel for iPad is not as robust as Excel on the laptop or PC Test how a workbook is viewed on the iPad before notifying staff to be sure they can do what needs to be done on it. Pivot tables have some functionality on the iPad (to read but not create) Filters can function in workbooks (to use but not create) Keep size reasonable since they may not be in a WiFi area when they pull up the file. Large files take a lot of bandwidth and time to load. Do not use special characters in your file or folder naming. They have a problem syncing between your machine and the internet.

50. Let’s Review After today’s session, you can: Describe OneDrive and when to use it Create a folder structure in OneDrive Access OneDrive from multiple devices Share folders with others Notify others that they have files available to view Maintain files in OneDrive