1. Regulatory Streamlining Task Force Update Discussion Item December 6, 2011 Board of County Commissioners

2.  Background  Task Force “Quick Fix” Updates  Communication  Development Review Committee  Other  Technology Program  Quick Fix - Electronic Plans Submittal  Technology Program Background  Future Phase Scope and Schedule  Summary Presentation Outline

3.  Background  Task Force “Quick Fix” Updates  Communication  Development Review Committee  Other  Technology Program  Quick Fix - Electronic Plans Submittal  Technology Program Background  Future Phase Scope and Schedule  Summary Presentation Outline

4. Background  RSTF Timeline

5. Background  Collaborative effort with staff  RSTF Chairman presentation on October 4, 2011  Staff to Come Back and Clarify:  Status of Quick Fixes – Without Code Changes  Technology Program – Direction and Schedule

6.  Background  Task Force “Quick Fix” Updates  Communication  Development Review Committee  Other  Technology Program  Quick Fix - Electronic Plans Submittal  Technology Program Background  Future Phase Scope and Schedule  Summary Presentation Outline

7. Return of Phone Calls and Emails  Managers to communicate expectations  Utilize phone system capability  Evaluate use of County’s 311 Call Center Applicant Contact for Quick Cure of Deficiency  Implementing new internal procedures Quick Fixes - Communication

8. Establish Process Experts  Establish points of contact for:  PD – Planning  DP – Zoning  PSP – Development Engineering  Pilot program for Project Managers on new DRC projects  First meeting on December 2, 2011 Quick Fixes - Communication

9. Streamline DRC meetings and report  Revise report into sections  Accelerated meeting format  Scheduled pre-application meetings DRC review of non-essential plans  No longer review lighting, building elevations landscaping unless waivers sought Quick Fixes - DRC

10. Evaluate DRC’s Role in Change Determinations  Determination to be made jointly by Planning and Zoning Managers Submit PDF Plan Revisions Outside of System  Formalize process to receive and distribute PDF versions for interim review  Minimize plan re-submittals Quick Fixes - DRC

11. Establish Uniform Procedure to Resolve Inspector Conflicts  Engage Field Supervisors to resolve conflicts before halting work for all Departments Site Plan Intake and Tracking Procedures  Expanded document tracking and control procedures for all Departments  Accepting appointments from 7:30 a.m. to 9:30 a.m. for Building Safety Division permitting and plan review services Quick Fixes - Other

12.  Background  Task Force “Quick Fix” Updates  Communication  Development Review Committee  Other  Technology Program  Quick Fix - Electronic Plans Submittal  Technology Program Background  Future Phase Scope and Schedule  Summary Presentation Outline

13. Electronic Plans Submittal for DRC  Enable applicants to submit plans to the DRC office in PDF format  Process to receive files  Adding e-mail notifications  Currently purchasing equipment  Available January 2012 Quick Fixes – Electronic Plans

14. Technology – Program Background  System Overview  Program began in 2005, Countywide  Integrate Process, People, Property (data)  Benefits of efficiency and accountability LandDevelopmentManagementSystem

15.  Completed Functions  Automation of processes for:  DRC, BZA, P&Z  Plat and construction plans  Roadway agreements  Environmental & flood permits  Scanned and cataloged millions of records  Integrated data with GIS Technology – Program Background

16.  Current Phase of Work  Upgrade vertical permitting system  Automation of site-work permits  Enhanced web access  Available April 2012 Technology – Program Background

17. Technology – Future Phase  Future Phase Scope  Online application submittal  Online permits  Online project tracking  Public access to information  Customer friendly services

18. Technology – Future Phase  Future Phase Schedule and Budget  Components by Fall 2012  Cost - $750k to $1M, $250k budgeted for FY 12  Will need to come back to BCC for approval of next Phase

19.  Background  Task Force “Quick Fix” Updates  Communication  Development Review Committee  Other  Technology Program  Quick Fix - Electronic Plans Submittal  Technology Program Background  Future Phase Scope and Schedule  Summary Presentation Outline

20. Summary  Most “Quick Fixes” implemented or close to being implemented  Management and DRC Chairman has authority to implement “Quick Fixes”  Technology program has had major accomplishments since 2005  Final phase of technology project needs additional funding or reprioritization