2. Chapter 4: Employees Chapter 4: Employees Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved.

3. Employees In Chapter 4, you learn how Peachtree processes payroll. Once default and employee maintenance information is set up, payroll is a simple process. 2 of 18

4. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Set up Employee Defaults Select employees Enter tax information and define payroll fields Employees Employee Maintenance Record transaction Select employees/sales repsSelect payroll entry Set up employee rates and special deductions Enter employee paycheck information for a specific pay period Peachtree’s Payroll System 3 of 18

5. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Peachtree Tips Peachtree Tips All work in Chapters 1, 2, and 3, including the end-of-chapter exercises, should be completed before starting Chapter 4. When you are ready to print paychecks, you pick a form to print. The paycheck form selected is tied to the kind of printer you are using. The paychecks shown on pp. 157 and 158 are OCR Multi-Purpose PR Laser. Depending on the kind of printer being used, you may need to make a different selection for printing forms. 4 of 18

6. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Peachtree Tips Peachtree Tips In Chapter 15, Employees, Payroll and Account Reconciliation, you learn more about Peachtree’s payroll defaults. For example, each employee and employer deduction will be set for individual liability accounts and expense accounts. 5 of 18

7. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Backing Up Chapter 4 Backup File (.ptb) Excel (.xlsx) and Adobe (.pdf) KB Page Nos. Chapter 4.ptb 3,554 KB 159-160 Exercise 4-2.ptb 3,577 KB 162 Exercise 4-2_Payroll Check Register.xlsx 13 KB 162 Exercise 4-2_Payroll Check Register.pdf 58 KB 162 In Chapter 4, you make two backups, and save one Excel file and one PDF file. For all the backups made in Part 1 (Chapters 1-8), refer to the chart on pages 2 and 3 in the textbook. 6 of 18

8. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Employee Defaults window, pp. 145-146 From the Navigation Bar, select ; click, Set Up Employee Defaults. 7 of 18

9. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Employee Fields, p. 146 After selecting the Employee Fields tab, this window is shown. 8 of 18

10. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Company Fields, pp. 147-148 Read the information on pp. 147-149. After selecting the Company Fields tab, this window is shown. 9 of 18

11. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Maintain Employees/Sales Reps, pp. 148-149 Complete steps 1 and 2 on pages 148-149. The Maintain Employees & Sales Reps window appears on p. 149. 10 of 18

12. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Maintain Employees/Sales Reps, p. 149 Click on the Pay Info tab. Pay information for Brandee M. Nunnley appears below step 3. 11 of 18

13. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Payroll Entry for salaried employee, pp. 152-154 The completed Payroll Entry on page 154 is shown below. 12 of 18

14. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Payroll Entry for hourly employee, pp.154-155 The completed Payroll Entry on page 155 is shown below. (Three overtime hours are added.) 13 of 18

15. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Journal Entry for Payroll, p. 159 Account Description DebitCredit Wages Expense (Regular Hours) 720.00 Wages Expense (Overtime Hours) 40.50 Federal Payroll Taxes Payable (Fed_Income) 84.08 Social Security (Soc_Sec, Employee) 47.15 Medicare (Medicare, Employee) 11.03 State Payroll Taxes Payable (State) 33.01 Payroll Checking Account 585.23 14 of 18

16. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. Going to the Net, pp. 160-161 Access the SmartPros website at http://accounting.smartpros.com. Move your cursor over Career Center. From the Career Center list, select Career Resources, then link to “Effective Salary Negotiation (http://accounting.smartpros.com/x28536.xml).” Read the “Effective Salary Negotiation” article. Answer the following questions. http://accounting.smartpros.comhttp://accounting.smartpros.com/x28536.xml http://accounting.smartpros.comhttp://accounting.smartpros.com/x28536.xml 1. What skills should you objectively evaluate? 2. List three factors that affect starting salary. 15 of 18

17. Analysis Questions, p. 163 1. What pay methods does Bellwether Garden Supply use to pay employees? Briefly explain how you determine Bellwether’s pay method. 2. Are all employees paid the same way; for example, bi-weekly? Explain how to determine the frequency with which an employee is paid. Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 16 of 18

18. Assessment Rubric, p. 163 Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. DateTransaction Navigation Center/Module Task Window Journal Dr./Cr. 3/29Record paycheck information for Derrick P. Gross. 17 of 18

19. Online Learning Center  Go online to www.mhhe.com/yacht2012 for additional resources. Link to Student Edition, select Chapter 4. www.mhhe.com/yacht2012 o Interactive Testing o Glossary of Terms o Feature Quizzes o PowerPoints o Assessment Rubric o Going to the Net o QA Templates Copyright ©2013 by The McGraw-Hill Companies, Inc. All rights reserved. 18 of 18