1. Topic 6 Managing stage boundaries
Project management
Topic 6
Managing stage boundaries

2. Overview of processes Planning a Stage Next Stage Plan
Updating the Project Plan
Updated Project Plan
Updating the Business Case
Updated Business Case
Updating the Risk Log
Updated Risk Log
Reporting Stage End
End of Stage Report
Producing an Exception Plan
Exception Plan

3. Planning a stage Planning each stage of the project ensures:
There is sufficient detail for day-to-day control
Each Stage Plan has the commitment and authorisation of the Project Board
Plan for all products including management products
Include quality checking
Include timescales and resources

4. Updating the Project Plan
Reassess the Quality Plan and Project Approach
The Project Plan is updated based on actual costs and the schedule from the previous completed Stage Plan or Exception Plan
New details of activities and costs from the next Stage Plan are added
Any changes that have been agreed to by the Project Board are updated

5. Updating the project Business Case
Revisit and revise:
Costs
Benefits
Key risks
Timings
Factors that could affect the business case:
Change of final implementation date
Costs of delivering the product
Approved changes will impact benefits
External resources or suppliers may have changed
Corporate environment may have changed

6. Updating the Risk Log Has each identified risk:
Increased
Disappeared
Decreased
Happened
Stayed the same
Are there new risks in the next Stage Plan or Exception Plan?

7. Reporting stage end Prepare the End Stage Report
Collect and update actual results
Costs
Dates achieved
Products produced
Compare actual results with agreed tolerances
Report feedback on continuing the project and the overall risk situation
Report feedback on quality control activities
Summary of project issues
Check status of products in Configuration Items Records
Prepare the next Stage Plan and revised Project Plan accompany End of Stage Report
Add lessons learned to Lessons Learned Log

8. Produce an Exception Plan
Create the Exception Plan to replace the current plan
Check the status of work outstanding
Check the configuration records of all products impacted by the new plan

9. Fundamentals
Reporting to the board about the status of products produced in the current Stage Plan
Preparing the next Stage Plan
Provide information to the Project Board to assess whether the project is still beneficial to the business
Update the Project Plan with actuals
Check the Business Case
Check the risks
Revise the Stage Plan as an Exception Plan if tolerances are exceeded
Obtain authorisation from the Project Board to start the next stage
Record lessons learned
Deliver the right product
Ensure that quality is achieved as planned
Deliver products on time and to cost
Keep control of products through configuration management
Properly use resources
Update plans with actuals
Cost resource usage
Manage deviations from Stage or Project Plans
Inform all interested parties about project progress
Ensure projects are stopped or redirected if the business case is invalidated by external/internal events