1. McGill Management Internal Communication Preliminary White Paper

2. Constituencies:  Faculty  Students  Staff

3. Issues:  Communication both up and down and across the organization is not as effective as it could be.  There is a desire to build a greater sense of shared community.

4. Implications:  Strongly affects the Faculty’s ability to attract and retain quality people.  Mixed/unclear messages and or lack of information about the Faculty’s achievements, direction and priorities undermine the effectiveness of our efforts.

5. Implications (cont.):  Missed opportunities to build synergies (areas of mutual interest and collaboration for faculty.)  Students want to feel that they are a more integral part of the Faculty. Until we succeed in fulfilling this need it will be very difficult to establish a lifelong relationship with them.

6. Objectives:  To strike a balance between the Faculty's culture of independence and autonomy and the need to build and nurture a sense of community for those who want it.  To provide more and better opportunities for rich interaction among Faculty members and between Faculty members, students and staff.  To develop effective ways of communicating information about the Faculty to Faculty, staff and students.

7. Some Successes to Build On:  Consortia  OB Area student-faculty get-together  Redesigned Faculty newsletter  MUS student-faculty pizza night  Finance research seminars  PhD brown bag lunches (soon to be underway)

8. Some Recommendations:  Create a formal mentorship program to support new Faculty.  Provide a more extensive and structured orientation for new faculty and staff  Clearly define and disseminate information about administrative roles and responsibilities so that information and assistance can be obtained in an efficient, timely fashion  Revive tradition of Friday research seminars.

9. Some Recommendations (cont.):  Recognize faculty member’s achievements within the Faculty at large. (eg. An intranet website for announcements about grants, awards, etc.)  Find ways to encourage Professors to work as second authors with PhD students.  Transform room 502 into an inviting “common room” where Faculty and PhD students can chat informally.  Provide Faculty members with a small budget so that they can host their first BCom &/or MBA classes of the semester in their homes. This could be on a voluntary basis initially.

10. Some Recommendations (cont.):  Organize several special events throughout the year where Faculty, students and staff can mingle.  Hold a weekly/monthly “coffee and donuts” drop-in hour for Faculty and students on the sixth floor.  Set aside a slot on the course timetable during which no courses would be scheduled to facilitate these types of events.

11. Some Recommendations (cont.):  Make more effective use of Faculty Council as a forum for information & discussion about core & private programs, student placement activity, fundraising etc.  Reserve an area of the sixth floor lounge for use by Faculty and staff.

12. Next Steps:  Prioritize initiatives  Identify required resources (financial and human) for top 3 to 5 initiatives  Implement