1. Management Information System
12 OCT 2004
Management Information System
(MIS)
Final Presentation
MIS OFFICE

2. MIS Structure

3. Foundation Concepts
Fundamental behavioral, technical, business, and managerial concepts about the components and roles of information systems.
Example: Basic information systems concepts derived from general systems theory

4. Development Processes
How business professionals and information specialists plan, develop, and implement management information systems to meet Business opportunities using several strategic planning and application development approaches

5. Management Challenges
The challenges of effectively and ethically managing information technologies, strategies, and security at the end user, enterprise, and global levels of a business with proper MIS

6. Diagram of a System Environment Other Systems Manufacturing Process
Input of
Raw Materials
Output of
Finished Products
Environment
Other Systems
Control by
Management
Control
Signals
Feedback
System Boundary

7. MIS Data Base Modules Data : collection of information
Community Support Framework / Community Initiatives
Cohesion Fund
Public Investments Programme
Private Investments
Data : collection of information

8. Centralization Centralized server for data storage One single database
Immediate update
Immediate availability
Centralized server for data storage

9. Access Only demands: Personal Computer Internet Connection
Internet Browser

10. Electronic Submission
Extra Tools
Oracle Discoverer
Data Mining & Reporting
Electronic Submission
HTML-XML Data Entry Application

11. Scope All Authorities involved
Government Departments
Managing authorities (MA)
Paying authority
Final Beneficiaries
Control/ auditing authorities
25 Operational Programs (OP) and 4 Community Initiatives
All Structural Funds / Cohesion Fund

12. Scope Priority /Measure / Sub-measure information Project Information
Subproject Information (individual contracts)

13. Scope Programming Financial and Physical Monitoring
Financial tables, Programme Complement tables, Project applications/approval and modification procedure and documentation, Eligible costs and dates, Intervention sectors (E.C. codification)
Financial and Physical Monitoring
Common “codified” data input, financial & physical indicators, Implementation reports, Financial Audit Reports, Follow ups on actions and recommendations

14. Scope: Payments Monitoring
Actual expenditure report, Claims for draw-down, Payments detail to single invoice level, Report on received and pending claims, Funds Allocation

15. Data Exchange Flat file format regarding: - Planning
- Monitoring information
- Requests for payment
- Annual and Final Report for each OP
- Payments made by the Commission

16. Information System Resources used in MIS

17. Managerial Challenges
Business Strategies
Business Processes
Business Needs
Customer Relationships
Business Partners
Suppliers
Business Customers
Ethical Considerations
Potential Risks?
Potential Laws?
Possible Responses?
IS Human Resources
IS Development
IT Infrastructure
IS Performance
Organization Structure
and Culture
User Acceptance

18. Advantages of MIS
MIS is an integrated man – machine systems that provided information to supports the planning and control function of managers in an origination .

19. 1. It Facilitates planning 2. In Minimizes information overload 3
1. It Facilitates planning 2. In Minimizes information overload 3. MIS Encourages Decentralization It brings Co ordination It makes control easier 6. MIS assembles, process , stores , Retrieves , evaluates and Disseminates the information .