1. Goal Setting, Data Access, Professional Development, and Technical Assistance Update on Institutional Effectiveness Randy Beach, At Large Representative, ASCCC Julie Bruno, Vice President, ASCCC Barry Gribbons, Deputy Chancellor, College of the Canyons Theresa Tena, Vice Chancellor, Institutional Effectiveness

2. Overview IEPI Overview Lessons Learned from Year One Updates Indicators Technical Assistance – Partnership Resource Teams Professional Development Policy and Practice What’s Next? Questions and Comments

3. What is IEPI? Institutional Effectiveness Partnership Initiative Leadership Executive Committee Advisory Committee Components Indicators Technical Assistance Professional Development Policy and Practice

4. Lessons Learned How did it go? What worked? What didn’t? What could be better?

5. Lessons Learned Great Depth of Expertise from within the System Strong willingness to help and receive help Positive Partnership Resource Team training and experiences Challenges resulting from CEO Turnover Adjust logistics, especially college preparation for a team

6. Lessons Learned Increase PRT pool, especially with CBO and MIS/IT Emerging workshop structure Hosted at colleges when possible Encourage teams Present promising practices Focus on developing plans Great Response to Seed Grants, though slower requests than expected

7. Context for Indicator Framework Statutorily required Board of Governors adopted Year-One framework March 16, 2015 All 112 colleges adopted goals framework and set goals by June 30, 2015 Indicator Portal was created: https://misweb.cccco.edu/ie/DistrictSelect.aspx https://misweb.cccco.edu/ie/DistrictSelect.aspx

8. Indicators: Year 1 Student Achievement Completion – Prepared – Unprepared – Overall Remedial Rate – Math – English – ESL CTE Completion Rate *Course Completion Rate Degrees Certificates Transfers Accreditation Status *Accreditation Status Fiscal Viability Salary and Benefits FTES Annual Operating Excess/Deficiency *Fund Balance Cash Balance State and Federal Programmatic Compliance *Overall Audit Opinion

9. Context for Indicator Framework Indicators useful in informing PRT visits Colleges/Districts gauge their progress for internal planning purposes

10. Indicators: Year 2 Course Completion Rate: Change to Fall from Annual College Choice: Unprepared / Basic Skills College Choice (Additional Optional) Audit Separate into Three

11. Indicators: Year 2 Student Outcomes Completion – Prepared – Unprepared – Overall Remedial Rate – Math – English – ESL CTE Completion Rate Course Completion Rate College Choice Unprepared/Basic Skills Degrees Certificates Transfers Accreditation Status Fiscal Viability Salary and Benefits FTES Annual Operating Excess/Deficiency Fund Balance Cash Balance State and Federal Programmatic Compliance Audit Opinion Financial State Federal Any Category: Optional: College Choice

12. Indicators: Year 3 Access Participation Rate: Traditional plus GIS Percent of Students Who Apply Registering Employment and Wage Data CTE Outcomes Survey EDD Data Dozens of Additional Indicators to Help with Internal Planning Limit the Number of Required Targets Disaggregations Pilot Visualizations

13. Technical Assistance Partnership Resource Teams (PRTs) Made up of peers (faculty, administrators, classified professionals) Utilize the “Appreciative Inquiry” Approach Strive to be positive, constructive, and solution-oriented Provide assistance without judgment or predetermined courses of action Provide an opportunity to brainstorm ideas and share challenges with peers. Underlying governance and resource issues surface and become evident Are a professional development opportunity for volunteers statewide

14. Technical Assistance Visit 1: Gathering Information and Establishing Scope Visit guided by the letter of interest Visit 2: Helping the College Develop Its Innovation and Effectiveness Plan Based on interviews and review of materials provided (AI) relevant to the letter of interest; Visit 3 and Any Subsequent Visits: Following Up Manner of follow-up based on the needs of the college Wrap-Up and Evaluation

15. Technical Assistance 31 institutions selected to receive technical assistance by Partnership Resource Teams Spring 2015 cohort includes 8 institutions Fall 2015 cohort includes 15 colleges, 1 center, and 1 district Spring 2016 cohort includes 6 institutions Seven of the ten colleges currently with accreditation sanction being served by PRTs

16. Technical Assistance A pool of more than 230 subject matter experts from within CCC system to populate PRTs. Application link: IEPI PRT Resource Pool Faculty Survey PRT Training occurs twice each year, through a webinar and two face-to-face workshops

17. Technical Assistance Requests for help Integrated planning at all levels, with resource allocation SLO and SAO assessment, reporting, improvement, and integration with institutional planning Using student success and achievement data for improving decision-making and institutional effectiveness Enrollment management

18. Technical Assistance Requests for help Delineation of function between college and district Technology tools for monitoring and management of institutional effectiveness processes Improvement of governance, decision-making, and communication Fiscal management and strategies

19. Partnership Resource Team Faculty observations Lessons Learned “AHA!” moments Institution visits – what was the most helpful observation to your institution? Suggestions going forward?

20. Professional Development Goals Disseminate effective practices to deliver outstanding educational programs and results to students Identify pitfalls to avoid Provide regional workshops Provide access to an Professional Learning Network supplemented by regional workshops and webinars

21. Professional Development Through September 2015, total of more than 1,000 participants at IEPI-sponsored workshops Six “What is IEPI/Framework of Indicators” workshops Six Student Support (Re)defined workshops Two Enrollment Management workshops Coming Attractions Additional Student Support (Re)defined Workshops Integrated Planning Diversity in Hiring Inmate Education California Conservation Corps Audit and Fiscal Issues

22. Professional Development Online Clearinghouse Coordinated by Success Center for California Community Colleges with TTIP South Pulls together hundreds of resources by topic (e.g., integrated planning, SLO assessment, board governance, etc.), highlighting exemplary practices Will include system-wide calendar and other features Anticipated release, November 2015

23. Policy and Practice Initiation of a communication plan and collection of successful college practices to share with other California Community Colleges Proposal to conduct research to see what we can learn from reviewing IE practices and standards used in other states Proposal to develop a list (or rubric) of best practices in areas identified in Letters of Interest. Proposal to form a community of practice for ALOs or College Accreditation Liaison Officers and Chairs

24. What Makes This Work? Constituent Group Engagement Quality Workshops and Technical Assistance Seed Grants Voluntary, Not Required Collaboration Across Institutions and Groups Commitment to Advancement

25. What’s Next?

26. Next Steps Given 2015-16 budget augmentation ($2.5 M to $17.5 M) and Chancellor’s Office additional 6 new staff: Expand number of colleges, districts, and centers served Adopt Year-Two IEPI goals framework by Board of Governors at November 2015 meeting

27. Next Steps Roll out of IEPI Strategic Communications— ensure colleges/districts and external audiences understand value and benefits of IEPI Establish a voluntary Community of Practice focused on colleges/districts visited by Partnership Resource Teams. IEPI set a goal to have the first multi-day cohort in Spring 2016

28. Next Steps $12 M to identify and disseminate effective practices—Board of Governors to award RFP at November 2015 meeting Develop content/materials Dedicate staff to develop content and coordinate activity Deploy resources to disseminate content—in person, online, regional Support the Professional Learning Network Evaluate the activity

29. Questions and Comments?

30. Resources ASCCC Chancellor’s Office Institutional Effectiveness Division IEPI Report IEPI – College of the Canyons Indicators Portal Student Success Center Professional Learning Network Emails Randy Beach – rbeach@swccd.edurbeach@swccd.edu Julie Bruno – jbruno@sierracollege.edujbruno@sierracollege.edu Barry Gribbons – Barry.Gribbons@canyons.eduBarry.Gribbons@canyons.edu Theresa Tena – ttena@CCCCO.eduttena@CCCCO.edu