1. Microsoft Office XP Illustrated Introductory, Enhanced Word, Excel, and Access Integrating

2. 2Integrating Word, Excel, and Access Unit B  Merge data between Access and Word  Use Mail Merge to create a form letter  Export an Access table to Excel Objectives

3. 3Integrating Word, Excel, and Access Unit B Merging Data Between Access and Word  Combine, or merge, data from an Access database to a Word document to create form letters. –Open the Access database, then locate the information, or data source –Use the Mail Marge task pane or the Mail Merge toolbar to perform Mail Merge functions

4. 4Integrating Word, Excel, and Access Unit B Merging Data Between Access and Word (cont.) –Use the Office Links feature to open the Microsoft Word Mail Merge Wizard dialog box Create or open the main document which will contain the information for the form letterCreate or open the main document which will contain the information for the form letter Mail Merge buttons

5. 5Integrating Word, Excel, and Access Unit B Merging Data Between Access and Word (cont.) Mail Merge toolbar Mail Merge task pane Main document

6. 6Integrating Word, Excel, and Access Unit B Using Mail Merge to Create a Form Letter  Insert merge fields, placeholders for merged data, into the main document. –The data source and the main document are linked together –The mail merge process replaces the merge fields in the main document with data from the data source

7. 7Integrating Word, Excel, and Access Unit B Using Mail Merge to Create a Form Letter (cont.) Inserted merge fields

8. 8Integrating Word, Excel, and Access Unit B Exporting an Access Table to Excel  When exporting data from one program to another, the data is copied in an acceptable format for the other program. –The original data remains intact –Excel allows you to sort information that is imported into a worksheet

9. 9Integrating Word, Excel, and Access Unit B Exporting an Access Table to Excel (cont.) Exported data from Access into Excel

10. 10Integrating Word, Excel, and Access Unit B Exporting an Access Table to Excel (cont.)  Exporting an Access table to Word –Open the Access database with the table you want to export –Use the Publish It with MS Word feature –The data is exported to a new Word document