1. OJJDP Performance Measurement Training 1 1 Planning for Performance Measurement: Incorporating Performance Measurement into the RFP Presenter: Donald Johnson, DSG, Inc

2. OJJDP Performance Measurement Training 2 2 Objectives  Familiarize participants with sample RFPs and their components  Identify suggested RFP modifications to incorporate performance measurement  Plan for transition to performance- based reporting

3. OJJDP Performance Measurement Training 3 3 Model Title V RFP  Development of standardized RFP for Title V  Tailored to Federal Register requirements  Reduces amount of RFP development time for JJ Specialists/Title V Coordinator  Easily modified to satisfy performance measurement

4. OJJDP Performance Measurement Training 4 4 Elements of a Title V Sample RFP I. Background II. Availability of Funds and Award Limits III. Eligibility Criteria IV. Eligible Program Activities V. Restrictions in Use of Funds

5. OJJDP Performance Measurement Training 5 5 Elements of a Title V Sample RFP VI. 3-Year Plan VII. PERFORMANCE REPORTING VIII. Application Review Criteria IX. Application Deadline X. Delinquency Prevention Policy Board Training XI. Time Line XII. Checklist of Application Requirements

6. OJJDP Performance Measurement Training 6 6 I. Background  You may add language about performance measures into this section  Differences in state and Federal performance measures should be highlighted

7. OJJDP Performance Measurement Training 7 7 IV. Eligible Program Activities  OJJDP Model Programs Guide (MPG) was developed specifically for Title V  Source for evidence-based programs  States can use it to identify proven programs to give priority funding in RFPs

8. OJJDP Performance Measurement Training 8 8 A.Designation of a Prevention Policy Board B.Evidence of commitment of key community leaders C.Definition of the boundaries of the program’s neighborhood or community D.Assessment of the readiness of the community to adopt a plan V. Elements of the 3-Year Plan

9. OJJDP Performance Measurement Training 9 9 E.Assessment of the prevalence of risk factors F.Identification of available resources and gaps G.Strategy for mobilizing the community H.A strategy (goals, objective, logic model, timetable) for implementing promising approaches Elements of the 3-Year Plan (cont)

10. OJJDP Performance Measurement Training 10 OJJDP Performance Measurement Training 10 Elements of the 3-Year Plan (cont) I.Descriptions of funding and budget J.Description of how PPB will provide oversight for plan development K.Plan for measurement of outcome

11. OJJDP Performance Measurement Training 11 OJJDP Performance Measurement Training 11 VII. Performance Reporting  Entirely new section  Contains basic information on new performance measurement system  Logic models  Output and Outcome scenarios

12. OJJDP Performance Measurement Training 12 OJJDP Performance Measurement Training 12 VIII. Application Review Criteria  Sample Evaluation Criteria (see sample RFP handout)  Weighting

13. OJJDP Performance Measurement Training 13 OJJDP Performance Measurement Training 13 XI. Time Line 1.Suggested time line for July 1 – June 30 fiscal year 2.Suggested time line for October 1 – September 30 fiscal year 3.Develop transition timeline for existing grantees

14. OJJDP Performance Measurement Training 14 OJJDP Performance Measurement Training 14 Suggested Timeline for Transition  Communicate performance measurement requirement to existing subgrantees  Develop grant special conditions requiring performance measurement  Provide state-level technical assistance utilizing OJJDP tools  Provide reporting guidance

15. OJJDP Performance Measurement Training 15 OJJDP Performance Measurement Training 15 Next Steps  Who?  What?  Where?  When?  How?