1. Federal and State Programs Title I Chat November 6, 2013

2. Housekeeping Print agenda from email or File Share Pod Audio should be working Use the Chat Pod to pose questions Meeting will be recorded for future reference Resources available for download in the File Share Pod at conclusion of meeting

3. Agenda Department Update Title I Audit Documentation Non-salary Budget Date Certain 12/20/13 NHQ Subject Area Exams (SAE) Food Expenditures Monitoring Questions Fall Requirements Update School Improvement Plan Parent Involvement Policy/Plan PIP Summary School-Parent Compact District/LEA Parent Involvement Policy/Plan Summary SPAR Notification Reimbursements for Charters

4. Department Update Celia Elrod o Assumed director’s responsibilities o celia.elrod@palmbeachschools.org celia.elrod@palmbeachschools.org o PX 48444 or 434-8444 Debbie Battles ◦ Director of Elementary Curriculum ◦ debbie.battles@palmbeachschools.org debbie.battles@palmbeachschools.org ◦ PX 47541 or 357-7541

5. Title I October Required Audit Items Items, along with monthly documentation, will be reviewed during the November visit e-checklist due Oct 31 st e-checklist pending - 9

6. Title I November Required Audit Items

7. Title I November Required Audit Items Items, along with monthly documentation, will be reviewed during the next visit e-checklist due Nov 30 th

8. Title I Non-salary Budgets ◦ Review budgets for non-salary funds ◦ Submit requisitions by December 20 th ◦ Ensure expenditures listed in SIP ◦ Online subscriptions – majority of validity period must be in current award year SIG a Funds ◦ Expend by Nov 29th ◦ Tutoring salary/benefits, supplies, and materials ◦ May journal entry 4201 tutoring salary to SIG a

9. Title I Date Certain for FY15 Title I Funding ◦ December 20, 2013 ◦ Check FRPL percentages weekly ◦ http://www.palmbeachschools.org/sfs/reports/Title1.pdf http://www.palmbeachschools.org/sfs/reports/Title1.pdf NHQ Subject Area Exams (SAE) ◦ Opportunity for reimbursement to NHQ teachers who pass the SAE and become HQ ◦ Cherrie Hires – PX 48145 or 434-8145

10. Title I Food Expenditures ◦ Majority of agenda must be dedicated for parent trainings ◦ Submit pre-approval checklist 5 days before event ◦ Refer to SB Policy 6.175 and 1.015 ◦ Collect reservations for dinner prior to event ◦ Provide refreshments after training has become during a break ◦ Work with cafeteria manager to prepare food as opposed to ordering out ◦ Order quantity after sign-in time

11. Title I Monitoring the Grant ◦ State “Desktop” Monitoring Review ◦ Respond to questions on monthly e-checklist beginning this month ◦ Respond to questions during school visits beginning in January ◦ Schools may be asked to provide copies of monthly audit items during school visits

12. Title I School Improvement Plans ◦ Most Title I SIPs not approved by specialists ◦ Revisions are needed for approval ◦ Specialists will provide feedback to schools by November 15 th ◦ Schools are asked to make revisions as soon as template is re-opened ◦ Email reminders will be sent out once template is available for editing

13. Title I Parent Involvement Policy/Plan ◦ Email reminder from Celia Elrod was sent October 29 th ◦ Pending – 52 PIP School Summary ◦ Once PIP approved by Title I, create parent summary page ◦ Translate PIP Summary, as needed ◦ Distribute to all parents ◦ Use a cover page/tear-off to document distribution

14. Title I School-Parent Compact ◦ Share during parent-teacher conferences ◦ Required of elementary schools ◦ Document on conference notes District/LEA PIP Summary ◦ Delivered by pony week of October 21 st ◦ Distribute copies to parents by language ◦ Submit verification due October 31 st ◦ Pending verifications - 32

15. Title I SPAR ◦ Bulletin released October 10 th ◦ Email reminders sent October 24 th and 30th ◦ Title I Verification due October 31 st ◦ Pending verifications – 15

16. Title I Charter Reimbursements ◦ End of first quarter was September 30 th ◦ Ensure all requests are documented in SIP ◦ May submit packets monthly

17. Title I Title I Chat Dates ◦ September 4 th ◦ October 2 nd ◦ November 6 th ◦ December 4 th ◦ January 8 th ◦ February 5 th ◦ March 5 th ◦ April 2 nd ◦ May 7 th

18. Title I File Pod ◦ Agenda ◦ PowerPoint Presentation ◦ SAE Flyer