1. March 13, 2007 You Want to Edit My Data? 1 HagTag Distributed Maintenance of E911 Address Data

2. You Want to Edit My Data? 2 March 13, 2007 The Usual Suspects Mike Cranfill (cranfillm@fishers.in.us) Mike Cranfill (cranfillm@fishers.in.us) GIS Coordinator, Town of Fishers Brooke Gajownik (bmg@co.hamilton.in.us) Brooke Gajownik (bmg@co.hamilton.in.us) 911 Address Coordinator, Hamilton County Sheriff’s Office Terry Krueskamp (tkrueskamp@carmel.in.gov) Terry Krueskamp (tkrueskamp@carmel.in.gov) GIS Coordinator, City of Carmel Brent Harding (bharding@carmel.in.gov) Brent Harding (bharding@carmel.in.gov) GIS Technician, City of Carmel Larry Stout (lcs@co.hamilton.in.us) Larry Stout (lcs@co.hamilton.in.us) GIS Manager, Hamilton County

3. You Want to Edit My Data? 3 March 13, 2007 Brief History of HagTag Started as an occasional lunch Started as an occasional lunch Formalized in 2004 Formalized in 2004 Includes: Includes: Hamilton County Hamilton County Carmel Carmel Fishers Fishers Noblesville Noblesville Westfield Westfield Clay Township Regional Waste District Clay Township Regional Waste District

4. You Want to Edit My Data? 4 March 13, 2007 Mission Statement HagTag is an informal group of GIS leaders from local government units in Hamilton County who strive to enhance the value of geographic information in Hamilton County by developing methods, procedures, and workflows to share, maintain, and use the geographic information in more efficient and mutually beneficial ways…

5. You Want to Edit My Data? 5 March 13, 2007 HagTag Accomplishments Pictometry implementation Pictometry implementation Digital Submittal Standard Digital Submittal Standard Cost sharing for 2005 ortho buy-up Cost sharing for 2005 ortho buy-up Distributed maintenance of E-911 addresses Distributed maintenance of E-911 addresses Outfall mapping standards Outfall mapping standards Cost sharing for the 2006 orthos Cost sharing for the 2006 orthos Mapping Parks & Trails Mapping Parks & Trails

6. You Want to Edit My Data? 6 March 13, 2007 Dreaming of Distributed Maintenance June 13, 2005 – HagTag Meeting What if we could all edit the same dataset? What if we could all edit the same dataset? What if we had all the technology we needed? What if we had all the technology we needed? What if there were no political or administrative constraints? What if there were no political or administrative constraints?

7. You Want to Edit My Data? 7 March 13, 2007 Dreaming of Distributed Maintenance Potential Benefits: More timely updates (plats) More timely updates (plats) More timely updates (road projects) More timely updates (road projects) More accurate street names More accurate street names Eliminate duplication Eliminate duplication Triplication? Triplication? Quadruplication? Quadruplication? Quintuplication? Quintuplication?

8. You Want to Edit My Data? 8 March 13, 2007 Dreaming of Distributed Maintenance Technical Requirements High speed wide area network (fiber) High speed wide area network (fiber) Secure access to the Hamilton County GIS server running Oracle and ArcSDE Secure access to the Hamilton County GIS server running Oracle and ArcSDE Oracle user accounts for designated employees in Carmel, Fishers, Noblesville, & Westfield Oracle user accounts for designated employees in Carmel, Fishers, Noblesville, & Westfield ArcEditor or ArcInfo software license for each editor ArcEditor or ArcInfo software license for each editor

9. You Want to Edit My Data? 9 March 13, 2007 Dreaming of Distributed Maintenance Administrative Requirements Wide area network access for non Hamilton County employees Wide area network access for non Hamilton County employees Database accounts on a Hamilton County server for non Hamilton County employees Database accounts on a Hamilton County server for non Hamilton County employees Software clients purchased by cities & towns editing data on a Hamilton County server Software clients purchased by cities & towns editing data on a Hamilton County server Training Training

10. You Want to Edit My Data? 10 March 13, 2007 Details of the Dream One or more user accounts for each community (one per user) One or more user accounts for each community (one per user) Hamilton County GIS Manager will manage Oracle user accounts Hamilton County GIS Manager will manage Oracle user accounts E-911 Address Coordinator will accept or reject all edits, deletes, and inserts E-911 Address Coordinator will accept or reject all edits, deletes, and inserts

11. You Want to Edit My Data? 11 March 13, 2007 Workflow 1. Originator creates a new protected ArcSDE version in the geodatabase 2. Originator makes edits, deletes, inserts in new version of the geodatabase 3. Originator sends email to Coordinator with brief description of changes 4. Coordinator accepts (posts) or rejects changes and notifies Originator 5. Originator deletes or corrects ArcSDE version

12. You Want to Edit My Data? 12 March 13, 2007 How the Dream Became Reality

13. You Want to Edit My Data? 13 March 13, 2007 Key Dates June 13, 2005 – HagTag Meeting June 13, 2005 – HagTag Meeting It was a cloudy day It was a cloudy day I wore a light jacket I wore a light jacket October 28, 2005 - IT Directors Meeting October 28, 2005 - IT Directors Meeting June 6, 2006 – Connectivity to Fishers June 6, 2006 – Connectivity to Fishers July 21, 2006 – First test edit by Fishers July 21, 2006 – First test edit by Fishers August 1 – First real edits by Carmel August 1 – First real edits by Carmel

14. You Want to Edit My Data? 14 March 13, 2007 Speaking of Dates…

15. You Want to Edit My Data? 15 March 13, 2007 Carmel Needs to Make an Edit

16. You Want to Edit My Data? 16 March 13, 2007 Create a New Version

17. You Want to Edit My Data? 17 March 13, 2007 Version Manager

18. You Want to Edit My Data? 18 March 13, 2007 Change to New Version

19. You Want to Edit My Data? 19 March 13, 2007 Start Editing

20. You Want to Edit My Data? 20 March 13, 2007 Modify Geometry

21. You Want to Edit My Data? 21 March 13, 2007 Modify Attribute Data

22. You Want to Edit My Data? 22 March 13, 2007 Save Edits

23. You Want to Edit My Data? 23 March 13, 2007 Stop Editing

24. You Want to Edit My Data? 24 March 13, 2007 Send Brooke an Email

25. You Want to Edit My Data? 25 March 13, 2007 Brooke Checks the Edits

26. You Want to Edit My Data? 26 March 13, 2007 Version Report – Parent/Child

27. You Want to Edit My Data? 27 March 13, 2007 Version Report - Differences

28. You Want to Edit My Data? 28 March 13, 2007 Zoom to Change

29. You Want to Edit My Data? 29 March 13, 2007 Here it is…

30. You Want to Edit My Data? 30 March 13, 2007 Look at the Attributes

31. You Want to Edit My Data? 31 March 13, 2007 Oops…

32. You Want to Edit My Data? 32 Let’s Assume it Was Okay…

33. You Want to Edit My Data? 33 March 13, 2007 Create a Reconcile Version

34. You Want to Edit My Data? 34 March 13, 2007 Start Editing & Reconcile

35. You Want to Edit My Data? 35 March 13, 2007 Reconcile to SHERIFF.QC & Post

36. You Want to Edit My Data? 36 March 13, 2007 Change to SHERIFF.QC Version

37. You Want to Edit My Data? 37 March 13, 2007 The Change has been Posted

38. You Want to Edit My Data? 38 March 13, 2007 Delete Private Reconcile Version

39. You Want to Edit My Data? 39 March 13, 2007 Email to Carmel

40. You Want to Edit My Data? 40 March 13, 2007 QC Versions Posted to SDE.DEFAULT

41. You Want to Edit My Data? 41 March 13, 2007 Conclusion Technically, It Works Technically, It Works Really Fast Really Fast Very Few Problems Very Few Problems Politically, It Works Politically, It Works No Problems So Far No Problems So Far Other Kinds of Data Other Kinds of Data City & Town View Access to Other Data City & Town View Access to Other Data

42. You Want to Edit My Data? 42 March 13, 2007 How the Dream Became Reality Vision Vision Plan Plan Sell Sell Implement Implement Cooperate Cooperate Negotiate Negotiate Mitigate Mitigate

43. You Want to Edit My Data? 43 March 13, 2007 What Would We Improve? Surrogate Users (SHERIFF) Surrogate Users (SHERIFF) Who am I, Really? Who am I, Really? Hung Connections Hung Connections Broader Use Broader Use

44. You Want to Edit My Data? 44 March 13, 2007