1. Date: in 12 pts Education and Culture Do's and Don'ts for International Credit Mobility Contact Seminar with the Western Balkans 17-18 Dec 2015, Vienna

2. Do's and Don'ts for Applicants  information on how to fill in application form  focus on 4 quality questions  concrete examples Online at: http://ec.europa.eu/education/ opportunities/international- cooperation/documents/credit- mobility-guidance_en.pdf International Credit Mobility

3. Application process International Credit Mobility Programme Country HEI submits application to its NA Involve partner(s) in application process Only one application for ICM per Call for Proposals ! Beware of budget envelopes and budget restrictions (≠IPA) NAs required to ensure geographical balance within a region  may fund mobilities with Partner Country that comes later in regional ranking Secondary criteria for small budget envelopes, limiting: o degree level o staff vs students o duration of mobility periods Check with your NA More info on budget envelopes in EC’s note on "Managing Erasmus+ International Credit Mobility"

4. Before you begin International Credit Mobility Application asks for detailed information (on organisations, type and number of mobilities, requested grant amount...) Before applying, make sure you have: your PIC discussed cooperation details with your partner(s); read the Erasmus+ Programme Guide and annexes; read the Technical Guidelines for Completing Application e-Forms & the Guidelines for Experts on Quality Assessment looked at the Do's and Don'ts Common mistakes Section D.1 Activities' Details – Total Duration  total duration for all mobilities, not individual duration per participant If Declaration of Honour not signed by legal representative, do not forget valid procuration

5. Award Criteria (4 Quality Questions) International Credit Mobility Determine which projects ultimately selected for funding Need clear idea of whom you are going to work with and how tasks will be split For each Partner Country, you will be asked to answer four questions relating to: 1)relevance of planned mobilities 2)quality of cooperation agreements 3)quality of the project design 4)impact and dissemination for each Partner Country  Look at "Guidelines for Experts on Quality Assessment" when filling in this section

6. 1. Relevance of the strategy "Explain why the planned mobility project is relevant to the internationalisation strategy of the higher education institutions involved (both in the Programme and Partner Country). Justify the proposed type(s) of mobility (students and/or staff)." 30 pts  Explain why you want to foster mobility.  Explain the preference given to a certain region/country.  Explain why the mobility project is relevant to your institution's internationalisation strategy.  Explain why the planned mobility project is relevant to the internationalisation strategy of the partner institution(s).  Try to provide 'quantifiable information' on the profile of selected partners.  Try to distinguish the specific aims for choosing mobility of students and/or staff.  Keep it short and simple, but make sure that you get all your points across. In case of new cooperation agreements, also:  Explain why building cooperation with a new region/country is relevant for all the institutions involved.  Explain the complementarity of your and your partner's institutions. Do

7. Do not be too generic in your answers. Do not target cooperation with each and every possible Partner Country. Do not focus only on your home institution, but describe what is in it for your partner and what the common benefits are. Refer to strategies in the Partner Country. Do not provide the same justification for the choice of different Partner Countries. Do not copy-paste. DoN'T 1. Relevance of the strategy

8. 2. Quality of the cooperation arrangements "Detail your previous experience of similar projects with higher education institutions in this Partner Country, if any, and explain how, for the planned mobility project, responsibilities, roles and tasks will be defined in the Inter- institutional Agreement." 30 pts  Explain the division of competences, as outlined in the Inter-institutional Agreement.  Detail how the finances will be split between you and your partner, if applicable.  Explain how communication channels will work between you and your partner.  Make sure that you and your partner have the financial and operational capacity to carry out these activities.  Explain similar previous experience and what this means for future cooperation. In case of new partnerships, also:  Explain how previous international cooperation experience will be used to develop new partnerships.  Provide information about your institution's experience in implementing credit mobility in general (between Programme Countries or between Programme & Partner Countries). Do

9. Do not assume that because you have previous experience, you do not have to explain how your project will work in future. Do not talk about cooperation arrangements only from your point of view. Explain what the partner institution will be doing. Be careful not to give the same information as in part 3: Quality of the project design and implementation. Do not copy-paste. DoN'T 2. Quality of the cooperation arrangements

10. 3. Quality of the project design and implementation  Try to organise this section around the 3 phases of the mobility period: Before, During & After.  For outgoing mobility to countries in regions 6, 7, 8, 10 and 11, consult your National Agency to see whether it is eligible. (≠IPA)  Mention the completeness and quality of arrangements for the selection, support and recognition, both at your institution and at the partner institution.  Try to address the additional support for disadvantaged people, language training, cultural integration activities, etc. - if planned.  Give an indicative timeline for each activity. Do "Present the different phases of the mobility project and summarise what partner organisations plan in terms of selection of participants, the support provided to them and the recognition of their mobility period (in particular in the Partner Country). Bear in mind that certain flows may not be eligible. Please consult your National Agency's website to know which limitations apply." 20 pts

11. 3. Quality of the project design and implementation Do not forget that secondary criteria might apply (e.g. only staff or only student mobility). Do not forget to mention the study levels and total duration for outgoing mobility to countries in regions 6, 7, 8, 10 and 11. Do not focus solely on what you are going to do, but explain what your partner will be doing (recognition!). Do not forget to mention recognition for staff mobility. Do not simply repeat what you have already said in part 2: Quality of the cooperation arrangements. Try to develop. DoN'T

12. 4. Impact and Dissemination "Explain the desired impact of the mobility project on participants, beneficiaries, partner organisations and at local, regional and national levels. Describe the measures which will be taken to disseminate the results of the mobility project at faculty and institution levels, and beyond where applicable, in both the Programme and Partner Countries." 20 pts  Explain the impact and outcomes of the mobility project on the different stakeholders.  Explain the impact at local/regional/national level, including in the Partner Country.  How will the outcomes be measured and evaluated? How will you know whether you have achieved the desired and expected impacts?  Describe what dissemination activities you intend to carry out and through which channels.  Explain who will benefit from the dissemination of project results.  The stated impact should be relative to the number and type of activities planned. Do

13. 4. Impact and Dissemination Do not forget to explain the expected impact at the partner institution, on its participants and at local, regional and national level. Do not mention only your dissemination strategy, but explain what your partner will be doing. If your dissemination activities are the same for each partnership, do not copy- paste. Mention them once and refer to them throughout the rest of your answers. Do not understand "desired impact" as what you wish to have as impact, but as what you can actually implement as a result of the mobility activities. DoN'T

14. Evaluation Procedure International Credit Mobility  Experts verify eligibility & quality of application (supported by Guidelines for Experts) Step 1: check of eligibility of mobility flows requested (based on budget rules & restrictions) Step 2: all mobilities flows with particular Partner Country assessed separately (based on 4 quality questions) Each question receives mark. Total score for 4 questions > 60/100 Expert may recommend to select: all, only certain Partner Countries, only some mobility flows within a Partner Country etc. Step 3: evaluation committee (can modify ranked order of projects within region to ensure better geographical balance) Step 4: Grant Award Decision Step 5: Signature Beneficiary Grant Agreement Step 6: Signature IIA & start of mobilities

15. Before the start of the actual mobility Participants Partner Country HEI Programme Country HEI National Agency Application Phase Contractualisation Phase Implementation & Reporting Phase European Commission Participant Report Online EU Survey NA Activity Report Beneficiary Report Interim + Final ECHE Before the start of the actual mobility International Credit Mobility Timeline for Contractual Documents Learning/ Mobility Agreement (3 parties) + Grant Agreement (Programme HEI- Participant) PIC Students: 30 days before the end of the mobility Staff: After the end of the mobility Delegation Agreement Grant Agreement (Mono/Multi) Application Form 2 Feb 2016 Inter-institutional Agreement Start of the mobility projects (1 June 2016) PIC Report on use of H4 funds DEVCO, NEAR etc. Qualitative Assessment June and December each year Before encoding the mobilities in Mobility Tool+

16. Programme Guide 2016 Quick Guide for Partner Country HEIs FAQs Do's and don'ts for applicants Guide on amendments (soon) Technical Guidelines for application Guidelines & documents

17. Staff still split into teaching/training Study levels have been removed International Credit Mobility Application form 2016 - Changes

18. Warning has been added You should give details under Question 3 of any outgoing 1st and 2 nd cycle DCI & EDF mobility

19. We ask you to avoid repeating whole sections, by referring to your first answer throughout

20. You must now indicate the name(s) of the partner(s), for each Partner Country Optional box for their PIC (validated or non-validated)