1. Lecture 3- Microsoft Word COE 201- Computer Proficiency

2. Outline Introduction to Word ▫Getting familiar with some key tasks. Word Basics ▫Creating a new document. ▫Formatting text. ▫Formatting a paragraph. ▫Pictures & captions. ▫Creating a table. ▫Headers & footers, page numbering. ▫Breaks. ▫Bullets & Numbering. ▫Equations & symbols. ▫Citation and bibliography. ▫Table of content.

3. Introduction to Word Before you begin creating documents in word, you may want to set up your word environment and become familiar with a few key tasks: The ribbon. The quick access toolbar The ruler.

4. The Ribbon Buttons Font Group Tabs Dialogue Box Launcher Maximize/Minimize

5. Summary of the Ribbon Tabs

6. The Quick Access Toolbar Next to the Microsoft Word Button. Provides you with access to commands you frequently use. To add commands to your Quick Access Toolbar, press the arrow and check which commands you want to add. Customize

7. The Ruler It measures the width of the paper. The sliding markers on the ruler are all for positioning paragraphs of the text on the page. You have to select the paragraph in order to set its indent. ▫The first line indent: Positions the slider where you want the first line of a paragraph to start. ▫The hanging indent: Positions the start of the second and all following lines of the text. ▫The left indent: Positions the left indent of the text. ▫The right indent: Positions the right indent of the text.

8. Creating a New Document 1.Open MS Word 2010. 2.Click the File Tab. 3.Click New. 4.Choose a blank document, or choose from a template. 5.Click Create 1 2 3 4

9. Formatting Text Format the font. Format the size of the font. Set the font colour. Set the type: ▫Bold(Ctrl+B) ▫Italic(Ctrl+I) ▫Underline (Ctrl+U)

10. Formatting Paragraph Paragraph spacing. Line spacing and indentation. Styles.

11. Formatting a Paragraph Paragraph spacing Go to Page Layout tab. In the paragraph group under spacing, set the spacing between the paragraph selected and the paragraph after and before it. Paragraph Dialogue Box

12. Line Spacing & Indentation Set the alignment of the text to left, right, centered or justified Set the paragraph indentation from left and right. Special indentation for the first line of the paragraph. Set the spacing between the lines in the same paragraph.

13. Styles Styles are predefined set of text format. You use Word styles to identify and format the structural elements in your document. ▫You can use “Title” style for your title, “Body Text” style for your body, etc.

14. How to Use Word Styles In the home tab, you can find the styles under styles group. There are many predefined styles created by Word. Just select the paragraph and apply the style that you want.

15. Creating a new style Launch the Styles Dialog Box Choose New Style Choose a style name Adjust style format Adjust Paragraph formatting and other options

16. Pictures & Captions Insert a picture Right click on the picture to insert a caption Choose the label: Equation, Figure or Table. Name the caption.

17. Creating a Table 1- Choose Insert then Table 2- Click insert table 3- Modify the nb of rows and columns, then press OK

18. Modifying a Table (1) 1- Select the rows and columns you want to modify. 2- Select the “Table Tools” tab, then ‘Design’ 3- Select ‘Borders’ then add or remove borders of the table

19. Modify a Table (2)

20. Headers & Footers Go to ‘Insert’ Once you select a header or a footer, a new “Header & Footer Tools” appears.

21. Page Numbering In the ‘Insert’ tab. `

22. Breaks Use to divide one document into multiple parts, each one being independent from the others. This will allow:  Different Page Layout (Portrait/Landscape).  Different Page Numbering Scheme.  Different Page Headers/Footers. 1- Select Page Layout, Breaks 2- Select the desired Section Break Note: A Page Break forces the following text to start on a new page, but the text remains in the same section

23. Bullets & Numbering Used to arrange and format text to draw emphasis. To insert a new list: ▫Select the text you want to format as a list. ▫Click the bullets or numbering command on the home tab. ▫Press enter to add another item to the list. Add Bullets Add Numbering

24. Equations & Symbols Select and replace variables.

25. Citation & Bibliography (1)

26. Citation & Bibliography (2)

27. Table of Content 1- Select References, Table of Contents 2- Select the desired format Important Note!: The table of contents will not work if you don’t use appropriate styles (i.e.: Heading1, Heading 2, and Heading 3…) Or choose Insert Table of Contents for advanced options

28. Report (1) Use consistent format throughout the whole report. Use standard fonts: Arial, Times New Roman, etc. Always label and number your tables and figures. Number all your pages, except the cover page.

29. Report (2) Cover page: ▫Your name. ▫Organization (i.e. Lebanese American University). ▫Report Title. ▫Date. Abstract Table of content. List of figures. List of Tables.