1. Enterprise Project & Resource Management (EPRM) How the Regional IT Infrastructure Program Management team uses MS Project Marc Fullman, IT Program Manager, Microsoft

2. Agenda Team Background EPRM background EPRM configuration Life of a project EPRM structure How we use EPRM Project Web Access (PWA) Reporting Q&A

3. Team Background 17 Program Managers Financial Year ‘04 - 399 projects Year To Date – 196 projects PMI certification

4. EPRM Background PPM – 3 rd party product Microsoft based solution required - Project 2003

5. EPRM Configuration Lookups – IO and location Project stages – Draft, new, approved-queued, approved-active, delivered, closed Responsible IT department Requesting department Project location Internal/external Push/pull Planned/unplanned Custom/standard Account Manager (AM) – effectively the IT sponsor of the project Project requestor Dates – client requested, start, delivery and close WSS site for documentation email to AM email to Group Program Manager (GPM)

6. EPRM Configuration cont.. Project Guide Focus on managing a project rather than being an expert in MS Project

7. Life of a project Draft, Review, New Project details such as title, requested date, IO, location, project documentation Approved-queued – 14 calendar days Planning phase Documents reviewed Schedule built/revised Dates set – start, delivery and close Approved-active Delivery phase Close – 14 calendar days Closure phase Final tasks Post Project Review – lessons learnt

8. Draft, Review, New

9. EPRM Structure 3 stages of a project – planning, delivery, and closing

10. Approved-Queued

11. How we use EPRM Schedule templates Terminal Server Windows SharePoint Services LiveMeeting used to review schedule Post Project Review (PPR) SQL

12. PWA

13. Weekly status report

14. Q&A

15. For more information Additional content about Microsoft IT deployments and best practices can be found on http://www.microsoft.comhttp://www.microsoft.com Microsoft TechNet http://www.microsoft.com/technet/itshowcase http://www.microsoft.com/technet/itshowcase Microsoft Case Study Resources http://www.microsoft.com/resources/casestudies E-mail IT Showcase showcase@microsoft.com