1. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Successfully Implemented Re-engineered Projects California’s Redaction Project

2. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 What is Redaction? Redaction project was initiated by legislation (SB274) Protects against fraudulent use of birth and death records. Requires certified copies of birth and death certificates be issued from a central location. Establishes a fee structure to support system development

3. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 California’s current method California is an “imaging” state Replicate the actual certificate Easier for the user

4. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Problems with images Confidential data is displayed Social Security Number Mother’s maiden name Signatures Removing this information from the images is expensive

5. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Solving the problem Create a centralized database, managed by the State Registrar's Office State Registrar staff remove confidential data from copies without affecting the integrity of the original document.

6. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Advantages The advantages of a centralized managed database are: Conversion of hard copy and microfiche Eliminates duplication of data Improved symmetry between the state index and the images Improved control for sealed and amended records

7. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Project scope 42 million records Estimated $17 million

8. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Project Steps Feasibility Study Report (FSR) Conduct study Write report Gain Department of Finance (DOF) approval Procure application development contract services Initiate and complete project

9. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Redaction Project Overview Managed as three separate projects FSR writing Procurement Design, Development and Implementation

10. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Keys to success Coordinated and detailed planning Matrix management throughout the three projects Dedicated program resources and involvement

11. Strengthening Partnerships: Shaping the Future Portland, OR June 6 th – 10 th, 2004 Presenters Michael Rodrian, State Registrar California Office of Vital Statistics Andrea Coldwell, MA, PMP Acoldwel@dhs.ca.gov (916) 440-7080