1. Non-Stop iExpense !! Srikanth Thadakamalla(sthadaka@yahoo-inc.com) Sachin Jadhav (sachin.jadhav@ubex.com)

2. Slide # 2 Contents  iExpense Legacy Process  iExpense Stats  Maintenance Nightmare?  The solution..  Results till now…  Q&A

3. Slide # 3 iExpense Legacy Process  Employee logs into iExpense and submits Expense Reports  Employee gets a failure notification if the employee manager is not found in the approval setup  Employee raises a ticket  Functional Analyst analyzes the issue  Functional Analyst Redirect employee to contact HR to get the Cost Center and Manager info  Employee contacts HR dept to furnish this information  Functional Analyst gets the Approval Matrix Information and sets up the Manager Limits in correct Responsibility

4. Slide # 4 iExpense Stats  iExpense at Yahoo! – 250 iExpense Cost Centers – 6000 iExpense Users – 35 iExpense Responsibilities – 1300 New Expense Reports per month

5. Slide # 5 iExpense Maintenance Nightmare  Maintenance Nightmare – The ER volume makes it a maintenance nightmare – Manual Intervention for ERs returned because of setup – Results in loss of Productivity for HR/Finance as they have to intervene to do the Approval Setup – End user frustrated as the payment gets delayed

6. Slide # 6 The Solution  Selected Workflow Changes over Scheduled Job  Added a new custom function in Workflow to add/update the Approval Limits if required  Approval Limits are added to all required Supervisors in the HR hierarchy  Approval Limit gets updated if there is change in the Limits  Approval Limits are read from Requisition Approval Limits  Requisition Approval Limits are tied to Job Level of Person

7. Slide # 7 The Solution  Requisition Approval Limits are tied to Job Level of Person – How do we maintain these? – 4000 Job Titles – 10 Job Levels (e.g. Yahoo! Global 30, 40…) – Requisition Approval Limit is based on the Job Level – Custom form to maintain these Limits – Any change triggers of Process to update the Requisition Approval Groups

8. Slide # 8 Solution Gains  This change simplified the Requisition Approval Matrix  Just one Approval Amount limit for iExpense as well as Requisitions  Eliminated Manual Intervention in the Process  Intelligent enough to add Approval Limits to all levels required  Flexible enough to update Approval Limits in case of changes

9. Slide # 9 Results so far…  -------------------------  Month Setup ERs  -------------------------  Aug 2007 82 1246  Sept 2007 97 1069  Oct 2007 104 1327  Nov 2007 1034 1447  Dec 2007 879 1768  Jan 2008 192 218  -------------------------  Total 2388 7075  -------------------------

10. Slide # 10 Results so far…  300 Tickets per month  13 Tickets per day  30 Minutes per ticket  390 Minutes per day  Approx Total savings in a year = 1300 person hrs

11. Slide # 11 Results so far…  The secret benefit is in elimination of user frustration, escalations, irritations and time delays for getting expense reports paid !  No price can be put on not having to deal with staffs who feel that you are trying to keep them from their money !!!

12. Slide # 12 Q & A

13. Slide # 13 About Us  Ubex Corporation is a premier provider of end-to-end solutions based on Oracle Applications  Ubex (www.ubex.com) is an Oracle Certified Partner

14. Slide # 14 About Us  Srikanth is Oracle Apps Tech Lead at Yahoo! since 2005. Srikanth had been part of iProcurement Development at Oracle Corp  Sachin is Oracle Apps P2P Consultant at Yahoo! since April 2007. Sachin had been part of iProcurement Development at Oracle Corp

15. Slide # 15 Thank You…