1. Digitization & Digital Preservation
Michael Bolam
Metadata Librarian
Digital Research Library
University of Pittsburgh

2. Why Digitize? Improve access Enhance access Highlight collections
Reduce physical handling
$$$$

3. Overview The Digital Research Library Digital Preservation Services
Staffing
Equipment
Projects
Digital Preservation
Goals and Strategies
Creation
Integrity
Maintenance
Preservation Metadata

4. Digital Research Library - Services
Digital Projects
Creating
Mounting
Serving
Maintaining
Scanning
Digital projects
Special projects
Outside requests
Consulting

5. Digital Research Library - Staffing
2 Librarians
Head / Technology Librarian
Metadata Librarian
3 Scanning Staff
Student Workers
Other Departments
Archives & Special Collections
Technical Services & Information Tech
Preservation & Conservation
Public Services & Web Services

6. Digital Research Library - Equipment
"Book" Scanners
2 Digibooks
A1 = 1189 x 841 mm or 46.8 x 33.1 in
A0 = 841 x 594 mm or 33.1 x 23.4 in
1 Copibook
A2 = 594 x 420 mm or 23.4 x 16.5 in
2 Epson 10000XL
Transparent and reflective
1 Kodak i1320
Sheet feed
1 Kodak Trūper 3210
Sheet feed and flatbed capabilities

10. Digital Research Library - Projects
Current Projects
The Pitt News
Additional local image collections
Fred Wright Cartoons
De la Serna Collection
Frick - Carnegie Correspondence

11. Digital Research Library - Projects
Other Notable Projects
Historic Pittsburgh
Darlington Digital Library
Audubon's Birds of America
American Left Ephemera Collection
Finney Music Library
Kogyo Japanese Prints
Dick Thornburgh Papers
Archives of Scientific Philosophy

12. Digital Research Library - Projects
Coming Soon (??)
Allegheny Observatory Papers
More Archives of Scientific Philosophy
More Historic Pittsburgh from Pitt and other partners
UE News
More Documenting Pitt
All new interface!!!

13. What is Digital Preservation?

14. Digital Preservation - Goals
"Digital preservation combines policies, strategies and actions to ensure access to reformatted and born digital content regardless of the challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated content over time."
-- Definitions of Digital Preservation -

15. Digital Preservation - Preservation Strategies
Assessing the risks for loss of content posed by technology variables such as commonly used proprietary file formats and software applications.
Evaluating the digital content objects to determine what type and degree of format conversion or other preservation actions should be applied.
Determining the appropriate metadata needed for each object type and how it is associated with the objects.
Providing access to the content.
-- Online Computer Library Center, Inc. (2006). OCLC Digital Archive Preservation Policy and Supporting Documentation, p. 5

16. Digital Preservation - Content Creation
Content creation includes:
Clear and complete technical specifications
Production of reliable master files
Sufficient descriptive, administrative and structural metadata to ensure future access
Detailed quality control of processes

17. Digital Preservation - Content Integrity
Content integrity includes:
Documentation of all policies, strategies and procedures
Use of persistent identifiers
Recorded provenance and change history for all objects
Verification mechanisms
Attention to security requirements
Routine audits

18. Digital Preservation - Content Maintenance
Content maintenance includes:
A robust computing and networking infrastructure
Storage and synchronization of files at multiple sites
Continuous monitoring and management of files

19. Digital Preservation - Content Maintenance (cont.)
Programs for refreshing, migration and emulation
Creation and testing of disaster prevention and recovery plans
Periodic review and updating of policies and procedures

20. NSDA Levels of Digital Preservation
ndsa-levels-of-digital-preservation-release- candidate-one/

21. Digital Preservation - Metadata
What is Metadata?
Descriptive
Administrative
Technical
Preservation
"the information the digital repository uses to support digital preservation process"

22. Digital Preservation - Metadata
PREMIS Data Dictionary
Provenance
Who has had custody/ownership of the digital object?
Authenticity
Is the digital object what it purports to be?
Preservation Activity
What has been done to preserve the digital object?
Data Dictionary defines a core set of semantic units that repositories can use to perform

23. Digital Preservation - Metadata
PREMIS Data Dictionary (cont.)
Technical Environment
What is needed to render and use the digital object?
Rights Management
What intellectual property rights must be observed?
-- PREMIS Information Sheet ---
-- Understanding PREMIS --
-- PREMIS Data Dictionary --

25. Digital Preservation - Metadata
Sample PREMIS Record -
PREMIS
Image

26. Keeping Up with Digital Preservation
The Signal Digital Preservation Blog
ALCTS PARS Digital Preservation IG
pardgdigit
Free Webinars

27. Additional Questions?