1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction 2011–2012 Federal Program Monitoring English Learner Accountability Institute Keric Ashley, Director Education Data Management Division December 5, 2011

2. TOM TORLAKSON State Superintendent of Public Instruction 2 Redesign Objectives Focus on LEAs and schools based on at-risk criteria (Academic and Fiscal) Increase the use of technology Design a system that will allow the CDE to meet its oversight responsibilities, while being responsive to LEAs needs and realities

3. TOM TORLAKSON State Superintendent of Public Instruction 3 2011–12 FPM Reviews June 2011 Selection of 120 LEAs including direct funded charters August 2011 Release common school sites and program names by LEA September 12-19, 2011 CAIS County Lead Training Regional LEA Trainings at County Offices of Education October 2011 On-site reviews begin January 2012 Online reviews begin

4. TOM TORLAKSON State Superintendent of Public Instruction 4 4 B D

5. 55 New in 2011–12 New Name Federal Program Monitoring New Web page http://www.cde.ca.gov/ta/cr

6. TOM TORLAKSON State Superintendent of Public Instruction 6 6

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11. TOM TORLAKSON State Superintendent of Public Instruction 11 Program Instruments Contain the legal requirements pertaining to a specific program Used to review whether an LEA is meeting legal requirements LEAs can access program requirements on CAIS and upload documents for specific program instrument items to demonstrate that the LEA is operating programs that meet legal requirements Technical verses compliance assistance

12. TOM TORLAKSON State Superintendent of Public Instruction 12 Program Instruments Each cycle has a separate set of instruments Cycle B: Three sources of evidence –Interviews –Observations –Documents Cycle D –Documents only

13. TOM TORLAKSON State Superintendent of Public Instruction 13 Document Upload Deadlines Before the first day of the review: −30 calendar days Day before exit: −5 p.m. additional documents for Cycle B −9 a.m. additional documents for Cycle D LEAs not meeting upload deadlines risk having findings

14. TOM TORLAKSON State Superintendent of Public Instruction 14 Document Review Before the review: Program Reviewers will post comments in CAIS at least 15 calendar days LEA staff should be available to respond to CAIS comments from program reviewers

15. TOM TORLAKSON State Superintendent of Public Instruction 15 Cycle B Reviews On-site reviews Limited to one week Daily Schedule –Provided by RTL –Confirm 15 days prior to review –Participants must adhere to the Daily Schedule at all sites

16. TOM TORLAKSON State Superintendent of Public Instruction 16 Cycle B Reviews Schedule Variations –Early and late entrances –Early exits –Alternate sites –Online only Entrance Meetings –District –Site

17. TOM TORLAKSON State Superintendent of Public Instruction 17 Cycle B Reviews Daily debrief Pre-exit meeting Exit Meeting

18. TOM TORLAKSON State Superintendent of Public Instruction 18 Cycle D Reviews Daily debriefing Preliminary findings Notification of Findings (NOF) posted in CAIS

19. TOM TORLAKSON State Superintendent of Public Instruction 19 Resolution of Findings Resolution Process Proposed Resolution of Findings form (PRF) - Option A: Finding Resolved - Option B: Resolution Agreement Request

20. TOM TORLAKSON State Superintendent of Public Instruction 20 Sample Notification of Findings 20

21. TOM TORLAKSON State Superintendent of Public Instruction Most Frequent Non-compliant EL Findings 2010–11 ItemPercentage of Reviews (Cycle A Only) EL 2ELAC63% EL 7Single Plan for Student Achievement 49% EL 20English Language Development 37% EL 10General Fund Use34% EL 5Identification, Assessment, and Notification 32% EL 3DELAC32%

22. TOM TORLAKSON State Superintendent of Public Instruction Most Frequent Non-compliant EL Findings 2010–11 Item Percentage of Reviews (Cycle A Only) EL 21Access to the Core32% EL 11Disbursement of EIA-LEP funds 25% EL 14Reclassification25% EL 16Professional Development24% EL 13Program Evaluation24% EL 9Equipment Inventory19%

23. TOM TORLAKSON State Superintendent of Public Instruction 23 Contacts Federal Program Monitoring Office 916-319-0935 fpmoffice@cde.ca.gov http://www.cde.ca.gov/ta/cr/ CAIS Help Desk 916-319-0935 CAIShelp@cde.ca.gov 23