1. Nomination For Best Electoral “Management of Electoral Rolls”
Practices Award, 2015
In the Category of
“Management of Electoral Rolls”
A Presentation By Smt. Manmeet Nanda, IAS District Election Officer & District Magistrate, North 24 Parganas, West Bengal

2. North 24 Parganas District : At a Glance
The district is surrounded by Bangladesh in the east, Hooghly River & Kolkata in the west, Bangladesh and Nadia District in the North & South 24-Parganas in the South.
Area : sq. KM
No. of Sub Divisions : 5
No. of Blocks : 22
No. of M. Corpn. : 1
Municipalities : 26
Police Stations : 45

3. Electoral Profile of the District (As on 01.09.2015)
No. of Parliamentary Constituencies 5
No. of Assembly Constituencies 33
Total Electors
69,23,539
Total Male Electors
35,67,943
Total Female Electors
33,55,517
Total Third Gender Electors 79
Elector Population Ratio
0.65
Gender Ratio
940
Total no of Polling stations
8253
Total no of Polling Station Locations
4666

4. Earlier Achievements
​State Best Electoral Practices Award, 2013 for outstanding contribution and innovative measures towards making electoral roll error free, photo electoral coverage, Voters’ Education resulting in greater enrolment of women and youth, capacity building of BLOs and improved complaint management system in the district.
State Best Electoral Practices Award, 2014 for qualitative improvement  Electoral Rolls through dynamic community participation, in particular participation of women in electoral registration process during Pre-revision and SRER-2015.
Nominated at National Level for Special Award in multi-dimensional interventions taken for different activities during Parliament General Elections, 2014.

5. Challenges faced in SRER-2016
Diversity in respect of population mix, language, culture, geography and livelihoods.
33 Assembly Constituencies (max. in the Country) spread over one Municipal Corporation, 26 Municipalities and 22 blocks.
Densely populated with 54% urban population.
km International Border with Bangladesh.
Traditional Industrial belt with Migrant Labour Population.
Floating population in IT and Educational Hub.

6. Strategy for SRER-2016
Intensive exercise to make the Electoral Roll clean and error free.
Special drive for Distribution of undistributed EPICs and disposal of defective/returned/old EPICs
Intensive SVEEP activities and close monitoring in AC with health indices below district average.
Special importance to improve gender ratio and %of yrs elector. Polling stations below district average in the said two indices were also identified for special attention.
Regular interaction with political parties at different levels and identification of gaps based on feedback received.
Close Supervision and monitoring involving senior officers in addition to designated officers.
Converging initiatives with other Government Departments and programmes

7. Initiatives Undertaken
Observation of Special Roll Cleaning Day
Observed on in a festive manner throughout the district.
All the Officers and field level workers (SDOs-EROs-AEROs- Supervisors-BLOs) conducted the exercise.
District Election Officer, Additional District Magistrates & other senior officers of district Head quarter were also in the field on that day.
Repeated Entries (160), Junk Characters (2003), Errors in the Top Sheet (837), Errors in Poling Station Maps (64), Blurred /Unidentifiable images (2509) were identified through field visit and table work
All such Corrections have been incorporated in Roll during SRER-2016

8. Initiatives Undertaken…Contd.
Disposal of EPIC :
The week from to was earmarked as EPIC Disposal Week following due procedure.
All the undistributed EPIC of Permanent EPIC Centre, Offices of EROs & AEROs, Supervisors and BLOs were distributed through House to House visit by BLOs.
5579 numbers of EPICs were distributed during this week.
numbers of defective / returned / old EPICs were disposed off at end of the week.
SDO Bidhannagar disposing EPIC with in shredding machine

9. Initiatives Undertaken…Contd.
Supervision and Monitoring:
Meeting/ Video Conference by the District Election Officer with SDOs/EROs/ BDOs fortnightly.
Additional District Magistrates and other senior officers like PD DRDC and Secretary Zilla Parishad were assigned 5-6 AC each for close monitoring.
Random checking and verification by DEO and other senior officers.
7176 nos of disposed Forms and 1497 nos of suo moto deletions (other than death ) in 33 ACs cross checked by DEO and other senior officers
Meeting at the level of EROs with BDOs / AEROs / Supervisors and BLOs on every Friday
EROs taken hearing personally in 472 parts and disposed forms. BDOs / Charge Officers personally taken hearing in 805 parts and disposed forms.

10. Initiatives Undertaken…Contd.
Feedback back from Political parties through regular Interaction:
Four meetings with political parties held at DEO level during SRER-2016
Similarly , Meetings were also held at Sub-Division, ERO and Block levels
All their suggestions /complaints were considered and addressed with due care
Initiatives related to Roll Cleaning / SVEEP, related materials and toll free help line number were publicised through them

11. Initiatives Undertaken…Contd.
“Yuva Shakti Diwas”
Special enrollment drive undertaken on 17/09/2015
Aimed at universal Enrollment of eligible youth studying in educational institutions (University, Colleges, Training Institutes and High Schools) throughout the district
Team with EROs/AEROs and supporting staff for collection and disposal of Form- 6 at the institute’s campus.
Camps organized in 330 institutions and a total of nos of Form-6 were collected on that day.

12. Initiatives Undertaken…Contd.
Involvement of “Shiksha Bandhu”
‘Siksha Bandhu’ (the ground level supervisor under Sarva Shiksha Mission, also known as ‘Shiksha Mitra’ in few states) to motivate prospective electors among the students studying in high schools.
Distribution of Form-6 and collection of filled up forms from educational institutions of their jurisdictions.
Targeting K2 beneficiaries of “Kanyashree”
“Kanyashree Prokalpa” (Scheme of Social Welfare Deptt., Govt of W.B.) seeks to improve the well being and status of the girls.
One time grant of Rs. 25,000 is given to unmarried girls completing 18 years (K2)
K2 beneficiaries of the district (28150 Nos) were distributed Form-6 through Social Welfare Deptt. to ensure their enrolment .

13. Initiatives Undertaken…Contd.
“Let us play, Let us enroll”
Friendly Football Match ---“District Administration XI” Vs “Elector’s XI”
Organized on 26/09/2015 at District Head Quarter as a part of SVEEP campaign of SRER-2016.
Matches were also organized at Sub-Divisional and Block Head Quarters between “SDO XI” and “Electors XI” and “BDO XI” and “Elector’s XI” on the same day.
Extensive Publicity made through special audio prepared for this purpose.
Forms of SRER-2016 distributed from the play grounds .
Activities of SRER-2016 with special mention of last date of submission of forms were also announced.
Special Publicity audio for the Football Match : Link

14. Initiatives Undertaken…Contd.
Painting Platform/ Sidewall of Community Tube Well
SVEEP messages painted on the platforms / adjoining walls of Community Tube-wells as part of awareness campaign to reach eligible unregistered rural women

15. Initiatives Undertaken…Contd.
Generation of awareness on EPIC (“Click Your EPIC Photo”)
Dummy EPIC with hollow space for taking photograph was prepared.
It was kept at City Centres / Shopping Malls
People were asked to stand and capture their photographs with dummy EPIC on his / her mobile phone.
Urban youth and floating population were targeted
Aimed at combating urban apathy and to popularize use of EPIC.

16. Initiatives Undertaken…Contd.
Appeal Audio of District Election Officer
An audio appeal of the District Election Officer urging the eligible electors for enrolment
Also appeal to registered electors for voluntary disclosure of other EPIC/enrolment
Audio was mixed up with local catchy songs and music
Was played at traffic signals, ferry ghats and other conspicuous public places to catch attention of the mobile population.
Special Audio appeal of the District Election Officer : English
Special Audio appeal of the District Election Officer : Bengali

17. Initiatives Undertaken…Contd.
Workshop at IT Sector
Special initiative for IT Companies of Sector-V of Salt Lake area under Bidhannagar AC
Sensitization of employees at work place for enrolment in Electoral Roll.
Procedures for online application for enrolment, correction, voluntary disclosure etc were demonstrated.
SDO Bidhannagar interacting with IT professionals in workshops at Sector-V, Salt Lake

18. Initiatives Undertaken…Contd.
Generation of Awareness through other initiatives
Stickers with Message of SVEEP
Poster / Flex / Banner/Pamphlets
Programme by Folk Artists
Mobilization through SHG
Formation of Human Chain
Facebook Account of District Election Section
Rallies

19. Initiatives Undertaken…Contd.
Generation of Awareness through other initiatives
Drawing (“Drawing in Delight”) Competition on “Model Polling Station in your vision”
Quiz competition on “Our Election-Our Electoral Roll”
Convergence with MGNREGA
Applicants of SC/ST/OBC certificate and BCW/Minority Scholarships
Registered Youth Clubs, Sports Association
Involvement of Health (ASHA & ANM) and ICDS workers
The Platform of International Literacy Day

20. Initiatives Undertaken…Contd.
Stickers used during SRER-16
Poster with appeal to electors
Pamphlets used in campaign
Flex displayed on vehicle

21. Initiatives Undertaken…Contd.
Stickers and Pamphlets pasted on Gas Cylinders
Stickers pasted on sweet packets
SVEEP Materials: Pen, Key Ring, Pamphlet, Sticker
Flex displayed outside Hospital

22. Initiatives Undertaken…Contd.
Street programs by Folk Artists as a part of SVEEP during SRER-2016
Human chain on 2nd Special Campaign Day
Human chain formed with “Kanyashree (K2)” beneficiaries (school girls) completing 18 years

23. Initiatives Undertaken…Contd.
Students participated in drawing competition – “Drawing in Delight”
Quiz Competition (“Our Election-Our Electoral Roll”) organized at Schools
Drawings of students

24. Initiatives Undertaken…Contd.
BLO distributing pamphlets
Facebook profile of District Election Section, North 24 Parganas
Women electors with Voter Slip at polling station

25. Impact Analysis
21.96%
21.96% Increase in submission of form-6 by Female Applicants in SRER-2016 as compared to SRER-2015

26. Impact Analysis…Contd.
47.13%
Form 6 submission by Female (222755) is higher as compared to Male (198535) in SRER-2016

27. Impact Analysis…Contd.
Improvement in gender Ratio to 950 in proposed final Roll from 940 in draft roll during SRER-2016

28. Corrections identified
Impact Analysis
165.5%
Corrections identified
by BLO during
House to House Survey
Form-8 Received During
SRER-2016
165% Achievement of corrections as compared to BLO house to house survey

29. Impact Analysis
Improvement in Elector Population Ratio to 0.67 in proposed final Roll from 0.65 in draft roll during SRER-2016

30. Impact Analysis
Improvement in years age group elector to 2.68% in proposed final Roll from 1.10% in draft roll during SRER-2016

31. THANK YOU