2. © John Wiley & Sons, Inc. 2004 1 Welcome to Special Events On-Site Management Chapter Eight Special Events On-Site Management Chapter Eight

3. © John Wiley & Sons, Inc. 2004 2 AGENDA Welcome and review Opening activity Mini lecture “On-Site Management” Discussion Concluding Activity Assignment Adjournment

4. © John Wiley & Sons, Inc. 2004 3 Improve Event Performance Use the timeline- and production schedule to monitor progress Create the schedule through interviews with key informants Hold group meetings to promote discussion Use the timeline- and production schedule to monitor progress Create the schedule through interviews with key informants Hold group meetings to promote discussion

5. © John Wiley & Sons, Inc. 2004 4 The Production Schedule Implementation Monitoring Changes Evaluation Implementation Monitoring Changes Evaluation

6. © John Wiley & Sons, Inc. 2004 5 Catering Management Location, location, location Equipment Utilities Time constraints Service styles Logistical considerations

7. © John Wiley & Sons, Inc. 2004 6 Audiovisual Effects Management LCD projector Microphones Overhead projector Projection screens Slide projector Video projector

8. © John Wiley & Sons, Inc. 2004 7 Lighting Chase or rope lights Dimmer or Control Board Ellipsoidal spotlight Fiber optic drop or curtain Follow spotlight Intelligent lighting Par Cam Pin spot Strobe light Ultraviolet or black light

9. © John Wiley & Sons, Inc. 2004 8 Sound Compact disk player Equalizer Mixer Perimeter Zone Microphone (PMZ) Sound console or Rack Stage or Ear Monitor Wireless microphone

10. © John Wiley & Sons, Inc. 2004 9 Special Effects Balloon drop Confetti cannon Dry ice Flash pot Flying Fog Fragrance machine Hologram Indoor pyrotechnics Laser Outdoor, Indoor pyrotechnics Wind machine

11. © John Wiley & Sons, Inc. 2004 10 Video Character generator Off-line editing On line editing Switcher Video animation Video camera Video player-recorder Video wall system

12. © John Wiley & Sons, Inc. 2004 11 Music and Entertainment Management Identify the resources Music for mood, atmosphere, animation, and transitions Calculate number of guests to determine formula for size of musical ensemble Incorporate electronic music to reduce cost and expand sound Manage musicians Recognize union requirements Electronic music (disc jockeys)

13. © John Wiley & Sons, Inc. 2004 12 Music Licensing American Society of Composers, Authors, and Publishers (ASCAP) Broadcast Music International (BMI) Make certain you review policies and where appropriate complete licensing agreements in advance of event

14. © John Wiley & Sons, Inc. 2004 13 Entertainment Options Professional entertainers Amateurs Celebrities and speakers Identify trends such as interactive media, virtual reality, teleconferencing, and edutainment.

15. © John Wiley & Sons, Inc. 2004 14 Application Activity Develop a production plan using video, lighting, sound, and special effects for a new product introduction event.

16. © John Wiley & Sons, Inc. 2004 15 Assignment Reader chapter nine

17. © John Wiley & Sons, Inc. 2004 16 Adjournment Good Luck!