1. HERMES: An integrating approach to managing electronic resources Sue Woodson Johns Hopkins University ACRL 2003 – Charlotte, NC

2. HERMES H OPKINS E LECTRONIC R ESOURCE M ANAG E MENT S YSTEM

3. The Challenges What do we have? Where do we get it? Who can use it? Where? How? Who bought out what company last week?

4. The Challenges (contd) Multiple sources of data about what we have How do we get all that in one place?

5. Hopkins environment— not quite a consortium Multiple Libraries Geographically dispersed Distinct budgets Distinct clientele Scattered IP ranges

6. HERMES — Institution-wide system for sharing data Patrons : aids identify and access online resources Staff : facilitates stewarding –Select –Acquire –Support

7. Birth of HERMES Public Display Project Resource Tracking Project

8. Integrating the 2 projects Extensive conversations Staff from across libraries Led by Web Developer/Librarian Discovering what we wanted

9. Before we built it… Clarifying the workflow Defining relationships among data elements

10. Key Features— beyond the data Web based (view & edit) Role based access Integrates with other systems

11. Key Features— beyond the data (contd) No duplicate data entry Catalog is authority for bib data Ability to migrate data and grow system

12. What’s new? Auto load from catalog New roles EXAMPLE –Publisher – Modern Language Association –Provider – SilverPlatter –Vendor – PALINET

13. HERMES — current state Coding complete Successfully extracted catalog data First round of testing complete Database moved from development to production server (testing again) Reviewing subject classification procedures

14. OK…So What? Beyond ‘How I Did it Good’

15. Q #1: What is the librarians’ role in product development Identifying and articulating needs Advocating for standards Efficient and effective sharing of projects in development –e.g., Web Hub project

16. Q #2: What kinds of management systems do we want? Buy the whole thing Select by modules

17. In other words… Integrated Systems Integrating Systems

18. ILS – Are they past their prime? Overly complex Not standards based Tie librarians to a single system with modules of varying quality Migration nightmares

19. Integrating Systems More choices—cafeteria style choosing Easier migration of data More flexible integration with a variety of data sources Better bang for our bucks

20. Stand alone systems? SFX E-resource management system Next?

21. Sue Woodson woodson@jhu.edu Johns Hopkins University ACRL 2003 – Charlotte, NC