1. PRESENTATION TO THE EDUCATION PORTFOLIO COMMITTEE PROCUREMENT AND DELIVERY OF LTSM 28 MAY 2013 1

2. DELIVERY STATUS TEXTBOOKS & WORKBOOKS

3. PRESENTATION OUTLINE Delivery Status Textbooks and Workbooks – Aim – Textbook delivery status – Comparison of delivery 2012 and 2013 – Stationery delivery status – Reasons for Shortages – Mediation of Shortages – Examples of Evidence of Delivery – City Press Article – Monitoring and Reporting 3

4. PRESENTATION OUTLINE Preparations for 2014 LTSM Delivery Development of the National Catalogue Retention and Retrieval – Policy – Status Workbooks – Report – Delivery Status – Shortages – Mediation of Shortages Solutions 4

5. AIM OF CEM WITH TEXTBOOK COVERAGE In 2012 the Minister, Deputy Minister and MECs resolved at CEM that by 2014 every learner must have a core textbook in every subject for every Grade. 5

6. TEXTBOOK DELIVERY AS AT APRIL 2013 PROVINCE TOTAL NO OF SCHOOLS SCHOOLS DELIVERED TO % DELIVERED EC 5 209 5 13698.6% FS 1 297 1 27398.3% GP 2 050 200898.0% KZ 5 885 5 66296.2% LP 3 932 3 87898.6% MP 1 689 1 66798.7% NC 544 53999.1% NW 1 474 1 46699.5% WC 1 493 1 48499.4% TOTAL 23 573 23 11598.1%

7. TEXTBOOK DELIVERY STATUS AS AT MAY 2013 PROVINCEDELIVERED TO SCHOOLS Eastern Cape100% Free State100% Gauteng100% KZN100% Limpopo99.8% Mpumalanga100% Northern Cape99.4% North West100% Western Cape100% TOTAL99.9%

8. COMPARISION BETWEEN 2012 & 2013 8 PROVINCES2012 (MAY)2013 (MAY) Eastern Cape 99.4% 100% Free State 83.6% 100% Gauteng 89.89% 100% KZN 99.9% 100% Limpopo 0.00% 99.8% Mpumalanga 100% Northern Cape 98.5% 99.4% North West 97.5% 100% Western Cape 100% TOTAL 85.4 99.9%

9. STATIONERY DELIVERY STATUS PROVINCEDELIVERED TO SCHOOLS Eastern Cape100% Free State100% Gauteng100% KZN100% Limpopo100% Mpumalanga100% Northern Cape100% North West100% Western Cape100% The table below indicates the status of stationery delivery as at May 2013.

10. SOME OF THE MAIN REASONS FOR SHORTAGES Lack of capacity from especially independent publishers to deliver on time. Some of the publishers were not registered on PEDs SCM data base. Some of the publishers were slow to collect orders from PEDs. The impact of the SATAWU industrial action in meeting deadlines. Lack of credibility and reliability of EMIS data

11. SOME OF THE MAIN REASONS FOR SHORTAGES … The development and the release of the addendum catalogue for titles that didn't receive enough submissions. Exceptional heavy rains in some areas made some of the roads inaccessible. Threats and litigation challenges in provinces such as EC by the Legal Resource centre. Inward and outward migration of learners.

12. MEDIATION OF SHORTAGES Provinces set up call centres to which shortages were reported. In some provinces like the Eastern Cape and Limpopo surplus stock kept at the warehouse in anticipation of shortages was used to address deficiencies Other provinces like Gauteng made additional funds available to address shortage The LTSM oversight was extended to include district officials who were responsible to report on shortages

13. MEDIATION OF SHORTAGES REPORTED BY PORTFOLIO COMMITTEE PROVINCESCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE REPORT RESPONSE FROM THE PROVINCE EASTERN CAPE Eyabantu Senior Secondary Outstanding textbooks that had not been delivered to date – school recorded 80% delivery to date An order to the value of R65369.35 was placed. All books have been delivered to the school and the delivery rate is 100%. Nqaba Primary School had a shortage of certain textbooks An order to the value of R113468.959 was placed. All books were delivered, however books worth R12589.81 were found to be ENG HL books instead of ENG FAL. They were returned by the school and the province is making a plan to get the books for the school. Lindani Senior Secondary LTSM received but shortages of textbooks in subjects such as Agricultural Sciences and Accounting An order to the value of R133032.60 was placed. The school has been invited to the warehouse to fill-up their Accounting shortages which will take the delivery to 100%.

14. PROVINCESCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE REPORT RESPONSE FROM THE PROVINCE LIMPOPO Mpadi Senior Secondary The principal stated that after requisitioning the school received textbooks but not the correct order or amount. No Maths and Science CAPS material received (a general concern for the district as a whole) Grade 11 Mathematics and Science Siyavula textbooks were delivered in January as was the case to all schools to a delay in printing by GPW. The school acknowledged receipt on the POD and confirmed that they had checked the delivery( Copies attached) Mashubashuba Secondary The school did not receive CAPS textbooks for Physical Science, Mathematics and Accounting for Grade 11 Grade 11 Mathematics and Science Siyavula textbooks were delivered in January, Accounting delivered 20 Nov 2012.The school acknowledged receipt on the POD and confirmed that they had checked the delivery ( Copies attached) Maope Secondary English and Mathematics Grade 7 textbooks had not been delivered although they had been requisitioned Grade 7 textbooks were not provided for the 2013 school year and will only be provided for 2014 with the implementation of CAPS Raeleng Senior Secondary Shortages of textbooks for Grades 9, 10 and 11 Grade 9 textbooks were not provided for the 2013 school year and will only be provided for 2014 with the implementation of CAPS. Grade 10 textbooks were provided in June/July 2012. The department is investigating Bela-Bela Senior Secondary Although the school had submitted its requisition for textbooks, the books delivered did not match the requisition and there were shortages (some titles requested were not the ones received) The school struggled to get the necessary textbooks for home languages Requisition of orders were not generated at the school level. Titles were centrally allocated based on the negotiated titles with publishers to arrive at a maximum of 3 titles per subject.

15. PROVINCESCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE REPORT RESPONSE FROM THE PROVINCE KWAZULU NATAL Mnyakanya High The school had placed the necessary orders but there were still some textbooks yet to be received The school placed a textbook order for R157 098.95. Textbooks were delivered to schools before 7 December 2012. Final delivery of any back orders was completed on 31 January 2013. Umdlamfe Senior Secondary A quintile 5 school that was unable to purchase adequate LTSM due to a lack of funds The school ordered and received textbooks valued at R36 681.47 which was their total textbook allocation for 2013. The province was unable to provide any school with textbooks above their allocation due to shortage of funds NAPTOSA Teacher Union Report that there were schools who had not received textbooks ordered or the orders were incomplete or incorrect The province will require the names of schools to enable an investigation and an accurate response to this concern SAOU Teacher Union Report that not a single school had received its full complement of books If “full complement of books” refers to books that were ordered by schools for 2013, the concern is totally untrue as all textbooks that were ordered by schools based on their allocations were delivered to schools.

16. PROVINCESCHOOL CONCERN FROM THE PORTFOLIO COMMITTEE REPORT RESPONSE FROM THE PROVINCE NORTHERN CAPE Langerberg High The school did not receive all the textbooks as requisitioned (shortages, incorrect titles, incorrect languages etc.) The school failed to submit its requisition on time and only the requisition for Accounting textbooks were received, ordered and delivered. The textbooks which the school received were from the warehouse surplus stock. Orders for all the outstanding textbooks were placed with the publishers and some of these textbooks were delivered directly to the school whilst the others were delivered to our office during last week. The school will receive all its outstanding textbooks by this coming Friday. Bankhara- Bodulong High The PC recommended that the Department to ensure that the school received all the outstanding textbooks due to them The school ordered 922 textbooks. 771 textbooks were delivered to the school on 22/11/12 and 151 textbooks delivered on 22/02/12 Bankhara- Bodulong Primary Reported textbook shortages: Grade 3: First Additional Language – no delivery. Setswana Home Language – wrong home language delivered Mathematics – wrong language delivered Grade 5: Wrong FAL delivery Grade 6: Wrong FAL delivery The school received all its textbooks for F/Phase as per their order. However, only Language, Big books and Readers were bought for all schools and it could thus not be correct for the school to indicate that they have received wrong language books for Mathematics as these were not part of the other unless their referring to workbooks. 250 Headstart FAL textbooks were ordered and delivered on 06/12/12. The person who received the books even marked on the Pod and did not indicate that they received incorrect FAL books for Grade 4. On 06/12/12, 250 Headstart which were ordered, were delivered and without anything on the Pod suggesting that they were wrong books. Maikelelo Primary The PC advised the school to verify the number of books delivery against the requisition made and to report the shortfall to the Department The shortages of the school has been brought under the attention of the warehouse which is busy ordering all outstanding books with the various publishers Noordkaap Primary Shortage of Natural Sciences and Technology textbooks The school was provided with the workbooks and the shortages were as a result of short supply of some of the languages for the specific grades, from DBE

17. EXAMPLES OF EVIDENCE OF DELIVERY Examples of evidence of delivery for the list of shortages in schools raised by the Portfolio Committee is provided in the proceeding slides. The full evidence is provided in a file for the attention of the Committee

18. EC: LINDANI SENIOR SECONDARY

19. LIMPOPO: MASHUBASHUBA SECONDARY 19

20. NC: BANKHARA-BODULONG HIGH

21. CITY PRESS CORRECTING THE RECORD Reports and claims of non delivery of textbooks to Limpopo schools have been brought to the attention of the department in an article published by the City Press on 5 May 2013 The department has been able to refute the report as it has done for many other claims of non delivery by producing evidence of delivery. City Press has subsequently amended their report ( see article from City Press )

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23. MONITORING AND REPORTING The Basic Education sector plan and PEDs plans provided the basis for monitoring and reporting. Weekly reports were submitted to the DG. DG wrote to PED HODs to raise areas of concern and remedial measures. The Minister and MEC were copies some of the letters. Reports were tabled and discussed at HEDCOM Subcommittee,HEDCOM and CEM.

24. MONITORING AND REPORTING… Visits to districts and selected schools. Regular reports submitted to DPME in the Presidency. Comprehensive report submitted to the Public Protector & SAHRC. Reported to the court in terms of the case involving section 27. Reported to the Education Portfolio Committee & NCOP select committee on Education Sports & recreation on regular intervals.

25. PREPARATIONS FOR 2014 LTSM DELIVERY The Basic Education Sector Plan was issued in October 2012 for provinces to develop their plans aligned to the Sector Plan. Most provinces have complied and have started to report progress. The intention is to have provinces complete LTSM deliveries by October 2012 and November 2013 to January 2014 to mediate shortages

26. DEVELOPMENT OF THE CATALOGUE FOR GRADES 7-9 & 12 The development of the National Catalogue has been completed and released to provinces on 28 March 2013 Provinces have started the process of selection of titles and procurement.

27. RETENTION AND RETREVIAL

28. CIRCULAR AND POLICY FOR RETRIEVAL A circular was issued in 2012 to all provinces/schools to encourage schools to increase the textbook retrieval rate. The draft Policy on Retention and Retrieval is currently going through internal processes for gazetting. It links Retention rate to incentives for schools The department is liaising with provinces to provide a report on the percentage of 2012 textbook retrievals.

29. TEXTBOOK RETRIEVAL AND RETENTION AVERAGE The Data collected represents 10% of the 81 Districts The retention average in these sampled Districts is 92%

30. STATUS GRADES LEARNER NUMBERS FOR 2012 % RETRIEVAL RATE FOR 2012 REMARKS R The % represents 40 of the 83 districts 1 2 3 4 5 6 7 8 9 10 11 12

31. WORKBOOKS

32. REPORT ON THE WORKBOOK PROJECT The DBE has printed and delivered workbooks to schools as follows: 2011: Grades 1-6 Literacy/Home Languages Grades 1-6 Numeracy/Mathematics 2012: Grades 1-6 Literacy/Home Languages Grades 1-3 Numeracy (in 11 official Languages) Grades 4-9 Mathematics/Wiskunde Grades 1-3 Life Skills (in 11 official Languages) Grades 1-6 English First Additional Languages (FAL) 32

33. 2013: Grades 1-6 Literacy/Home Languages Grades 1-3 Numeracy (in 11 official Languages) Grades 4-9 Mathematics/Wiskunde Grades 1-3 Life Skills (in 11 official Languages) Grades 1-6 English First Additional Languages (FAL) 33 REPORT ON THE WORKBOOK PROJECT

34. WORKBOOKS DELIVERY STATUS Grade 1 to Grade 9 Workbooks 2013 Delivery Status: Schools per Province NB> Discrepancy of 183 (0.8%) schools relates to closed, merged schools PROVIN CE TOTAL NO OF SCHOOLS ON PROVINCIAL DATA SCHOOLS DELIVERED TO% DELIVERED EC 5 209 5 19299.7% FS 1 297 1 29699.9% GP 2 050 2 00898.0% KZ 5 885 5 78498.3% LP 3 932 3 92899.9% MP 1 689 100.0% NC 544 54399.8% NW 1 474 1 46699.5% WC 1 493 1 48499.4% TOTAL 23 573 23 39099.2%

35. SHORTAGES Workbooks Shortages Report for All Provinces as Per Schools ProvinceTotal Schools expected to deliver to Total Calls Logged Closed Schools New Schools Calls by Service provider to schools Calls Other Calls Shortages Calls Wrong Languages Calls Wrong Address Calls Total Shortages Shortage % Shortage Delivered Unable to Get Learners For Remedial EC52091 730317178 59 970 476 9 1 45533.2% 1 266189 FS12974174112 14 305 81 - 38632.2% 36125 GP20501 2972291 39 958 201 4 1 16363.3% 1 062101 KZ58851 74557109 84 1 285 243 12 1 54029.7% 1 393147 LP39321 94410183 80 1 303 367 10 1 68049.4% 1 470210 MP16896771148 23 384 215 5 60440.1% 57628 NW14746844172 19 450 134 4 58846.4% 52464 NC5442493024 11 175 36 - 21145.8% 19120 WC14939861046 37 829 71 2 90266.0% 83171 TOTAL235739 7295219763 366 6 659 1 824 46 8 52941.3% 7 674 855

36. MEDIATION OF SHORTAGES The structure of the PoD and the Call Centre allows for quick response from schools in respect of the following: short supplies; wrong languages delivered to them; closed schools; wrong addresses; and new schools. Reports on shortages have been an accumulation of Call Centre, faxes, E-mails, Telephone, Provincial and District reports. All exceptions were verified through the call centre with schools Delivery of Volume 1 shortages was synchronized with the delivery of Volume 2 for schools that reported shortages by 31 Jan 2013.

37. MEDIATION OF SHORTAGES Reports of shortages after January were remediated together with delivery of Natural Science Technology in the five Provinces: Eastern Cape, Limpopo, Mpumalanga, North West and Western Cape and by adhoc deliveries. Volume 2 delivery data was revised to incorporate reported shortages of Volume 1. 855 schools shortages in the preceding table is with regards to Volume 2 shortages reported late and which will only be used in the third term of the school year.

38. PREPARATIONS FOR 2014 DELIVERIES For 2014 academic year, the DBE will continue to supply workbooks to learners in grades R-9 in all public schools as follows: Grade 1-6 Home language; Grade 1-3 Life Skills; Grade 1-9 First Additional Language (English); Grade 1-3 Mathematics Home Language; Grade 4-9 Mathematics Lolt ( English and Afrikaans); Grade R

39. April-June 2013: Printing of workbook 1 May- June 2013 Confirmation of Printing and delivery of data; July –September 2013: Delivery of workbook 1 to schools. July –September 2013: Printing of Workbook 2. October –November2013 : Delivery of workbook 2 DELIVERY TIMELINES

40. SOLUTIONS Strengthen our planning to bring timeline for delivery forward to afford remediation of shortages more time. Using ANA,NSC and Workbooks data sets to enhance the credibility of EMIS data. Increase surplus order from 5% to 10%. Implementing strong penalties for publishers who fail to comply. Increase textbooks retrieval rate by introducing incentives & punitive measures.

41. SOLUTIONS… Implementing strong sanctions for officials & principals who do not carry out their responsibilities as expected. Appoint more warm bodies to monitor & support PEDs. Implement an electronic monitoring system at PED & DBE level. Providing ICT solutions for Braille Building the capacity of the State to print and deliver LTSM

42. THANK YOU