1. Background Check Process and Central Suitability Office

3. Agenda Background Check Accountability
Region/Installation Roles and Responsibilities
Background Check Life Cycle
Childcare Central Suitability Office (CSO)
Implementation Timeline for CSO

4. Background Check Accountability
Ensure Employees, Providers and Volunteers Submit SF85/86 Within 10 days
Log Background Check Initiation, Completion, and Due Dates into CYMS
Quality Assurance Leads to Audit Readiness
Facilitate Multi Disciplinary Team Inspection (MDTI) of Background Check Documentation
Retain Documents for Two Years in a PII Appropriate Location

5. Background Check Life Cycle
External Processing
OPM Investigation and Adjudication
Tracking Pending Investigations
System Access
Workload
Timeliness
Processing and Adjudication
Internal
Local Adjudication
Adjudication Documentation
Training
Standardization
System Access
Workload
Initial Check Suitability
IRC
Fingerprints
Red Smock Eligibility
Enforcing eQIP deadlines
Documentation in CYMS
Information Flow
Workload
Initiate eQIP
Employee is Cleared
Blue Smock Eligibility
Proper documentation and retention in CYMS
Reverification Timelines
Employee Selected for Position
Steps
Challenges

6. Childcare Central Suitability Office (CSO)
TO BE
Childcare Central Suitability Office (CSO)
Background Check Processing and Documentation Support
- Centralized database for personnel data e.g. FAP, ADMITS (SARP), etc
- Electronic fingerprinting machines at every installation
Reverification
Re-verify background check TBD days prior to 5-year background check expiration
Every check has its own 5-year clock
National Database Check
A Child Care National Agency Check and Written Inquiry (CNACI) is required to be initiated on all individuals within seven business days of hire for Employees, providers, and volunteers
Inspection Criteria
Ensure the local Multi-Disciplinary Team Inspection (MDTI) of all background check screens for every CYP employee, in-home care provider, and volunteer
CSO will ensure background check inspection criteria is communicated
Local Adjudication
- Ensure adjudication of any adverse information is conducted by the Installation Commander or his or her designee within 7 days of the receipt of information
- Provide enterprise-wide processing and documentation standards for adjudication

7. Implementation Timeline
Project: CYP
Project Schedule
Month
OCT 15
NOV 15
DEC 15
JAN 16
FEB 16
MAR 16
Stand up Childcare Centralized Suitability Office (CSO)
Centralize FAP and ADMITS Checks
Implement CNIC Notice and CNIC Instruction
Begin Processing Centralized Checks and System Monitoring
Implement Revised Audit/Inspection Criteria and Establish Background Check Manager’s Internal Controls (MIC)
Today
Central Suitability Office
CSO will create a streamlined background investigation process
CSO will facilitate discussions for expanding centralized checks
CSO will continue to provide CYMS Aging Report data to N9 leadership