1. Presentation Title | May 4, 2009 Office of Budget & Financial Planning Budget & Planning Update – March 25, 2014

2. Presentation Title | May 4, 2009 Financial management... Effectively allocating and managing resources to support the goals and priorities of the organization. People are our greatest resource, and our largest expense.

3. Presentation Title | May 4, 2009 Position management is the continuous, dynamic management process to determine  short- and long-term priorities  what work needs to be done  what skills and experience is needed  how many people are needed  how position descriptions are designed Position management informs the organizational structure and funding required to accomplish the functional assignments of the department and the area.

4. Presentation Title | May 4, 2009 Managing chairs around a table

5. Presentation Title | May 4, 2009 Changes in support of position mgmt - documented hiring process (AA) VCOBFP ODI HR - streamlined processing (CC) VC HR -e-PAF electronic workflow pilot in progress -new hiring process (CC) coming soon!

6. Presentation Title | May 4, 2009 Summit position mgmt Real time reporting on both filled and vacant funded positions; it links payroll, budget and PeopleSoft Finance -Developed by UITS, UML, UMM -UMB partnership between HR and Budget & Planning -five UMB pilot departments -currently updating payroll system (new faculty, converting REQs, -reviewing position #s) -waiting for UML to go into production

7. Presentation Title | May 4, 2009 Risk management...  Identification (of the best and worst case scenarios)  Assessment (probability of occurrence)  Acceptance or mitigation (taking action or setting aside funds to cover loss) Vacancies...  Identification  $9.9 million and 129 (HCT) long-term vacancies  over half vacant for over 12 months  Assessment  2.5% of long-term vacancies filled at mid-year  Acceptance or mitigation ?

8. Presentation Title | May 4, 2009 FY15 -17 Planning Fee setting Multi-year fcst Revenue Expense  Cost of living, merit, fringe benefits  New buildings  Debt service  Large contracts Gap in revenue to expense Closing out FY14

9. Presentation Title | May 4, 2009 FY15 -17 Planning Fee setting (almost) done! Multi-year fcst (almost) done!

10. Presentation Title | May 4, 2009 Revenue/Expense Drivers FY15FY16FY17 Revenue Drivers UG (Enrollment Mgmt)2.5%2.4%2.3% Graduate (Graduate Studies)6.7%6.2%5.9% State (System Office) $9.0$4.5$4.5 million Expense Drivers System Office estimates  cost of living/merit3.0%3.0%3.0%  fringe benefit rate1.0pp3.0pp 1.0pp Campus master plan  Debt service$2.0 million  Facilities$2.1 million  Depreciation$4.9 to 10.7 million (each yr)

11. Presentation Title | May 4, 2009 Closing out FY14  fund payroll (both AA and CC)  right size operating (non-payroll) budgets  identify rollover (>$10,000, one-time, discrete purchases or projects)  execute on remaining funds  review org structure  review base budgets