4. Continue to pursue candidates for openings. Important to note candidate status (already employed, refused interview) within the system for both instructional and non-instructional personnel. Mass Emailing via TeacherMatch IPEGS Observations Status of releasing personnel at this time. Releasing of Probationary Employees.

5. Auditors are actively finding issues: – Monitoring of Community School Accounts! – FTE Exceptions: Notice to Parents/Guardians incomplete or missing No CELLA Results on file No Evidence of LEP Committee Home Language Survey – Dormant Accounts not closed – School Picture Bids not using lowest bidder

6. Auditors are actively finding issues: – Teacher Certification Issues: No evidence of Out of Field Waiver – P-Card Splitting Orders and Unauthorized Purchases – Money not deposited in a timely manner – Not using Collection/Deposits Log (FM7249) – Not using BPI Receipt Books – Deposits in Special Purpose without proper paperwork

7. Auditors are actively finding issues: – Data Security not confirmed and unauthorized individual had access to gradebook – Yearbook purchasing more books than sold the year prior – Yearbook cost much higher than actual price, leaving large balance rolled over – Late invoice paid using credit card – Gift cards as incentives, not from educational businesses and no log utilized – Change of price of fundraiser, but did not update paperwork

8. Report on Various Sub Teacher Location – Reports ----Payroll----Reports on Various Sub Teacher Location – Choose: Validity Period Location

10. Reports----Finance---Budget Select one from below: – Hourly & Overtime Control Report – Discretionary Balance by Location

11. Supplements – See Weekly Briefing #18228 Eligibility criteria and documentation that was required – Principals must check their Workbench Rejected Supplements (see explanation) No Action Taken (approx. 400) – Contact Mary Paz with questions

12. WB #18333 – Title I School-wide Program Allowable and Unallowable Job Codes Reminder WB #18349 – 2015-2016 IPEGS Timelines WB #18434 – Teacher Roster Verification Link WB #18471 – Student Transfer Procedures Update WB #18352 – Correct Payroll “Sign In” Procedures for All Employee Types WB #18477 – Lump Sum Coaching Payment for Fall Sports

13. Dr. Jacques Bentolila, Administrative Director jbentolila@dadeschools.net (305) 499-5050 ext. 5057– Office (305) 470-9523, Private Line (305) 499-5076 – Fax (786) 525-0149 – Cell Raquel Diaz, District Administrative Assistant radiaz@dadeschools.net (305) 499-5050 ext. 5047

14. Budget Office Ms. Ana Ramos-Gonzalez, Budget Coordinator agramos-gonzalez@dadeschools.net (305) 995-2483 – Office Mr. Jesus Larranaga, Instructional Staffing Officer jlarranaga@dadeschools.net (305) 995-7225 – Office Mr. Henry Tablada, Non-Instructional Staffing Officer htablada@dadeschools.net (305) 995-7244 – Office

16. General Reminders – Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo) Email me with a general message “Please call me in reference to personnel matter”. (If it is urgent) Mid-Year Evaluations with Clerical Personnel occur in December (FM-3882) – Document areas of concern now with Progressive Discipline – Should have at least Professional Responsibilities Memo prior to documenting concern in mid-year meeting Security Monitors - Must be in District green shirts Custodial Work Hours (see WB #18352)

17. Suspensions No suspensions! Call Dr. Cruse-Sanchez As of Friday, October 30th Student Success Centers – See Weekly Briefing #18052 for procedures Pathways – Locations include: Jan Mann Opportunity School and Miami MacArthur South – See CRO eFolder for further information on both Programs

18. IEP Substitute Days Procedures – Weekly Briefing should post on Friday, November 6, 2015 – The list of schools allocated days will be attached to the weekly briefing – Before substitute funds will be allocated to a school, schools need to develop a utilization plan for the use of the allocated days. The utilization plan must be outlined on the form attached to the weekly briefing and submitted to Ms. Gottardi on or before Wednesday, November 25, 2015 – Once the plan has been received and approved, the appropriate amount of funds will be placed in the eligible school account to cover the IEP substitutes. – An overage of expenditures in this account will be charged back to the school

19. Role of the School Social Worker – Provided training on iAttend initiative on October 30th – Any concerns email Robin Morrison and copy Alfredia Robinson What Matters Most

20. WB #18497 – Leader-2-Leader Professional Development Program Courses Offered in November WB #18479 – IPEGS Training Information for New Instructional Professionals WB #18480 – IPEGS Training Information for New Administrators WB #18473 – Values Matter Monthly Infusion for November (CITIZENSHIP) – There is an expectation that ALL schools will infuse activities and lessons each month – “Citizenship Matters Student of the Month” – Nomination due by Thursday, November 3, 2015 Please see CRO e-folder for “Reminders and Items for Review” document – Includes additional information in reference to these Weekly Briefings

21. Dr. Janice Cruse-Sanchez, Administrative Director jcruse-Sanchez@dadeschools.net jcruse-Sanchez@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464, Private Line (305) 305-499-5074 – Fax (786) 229-5412 Cell Rosa Lewis, Secretary 281981@dadeschools.net 281981@dadeschools.net (305) 499-5050 ext. 5049

22. Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards mzabala@dadeschools.net (305) 995-7106 – Office Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048

24. The Incident Review Team (IRT) will determine the type of investigation If investigation is determined to be an Administrative Review … YOU will conduct the investigation

25. Notify the employee of the Incident – Verbally within ONE business day of receipt of the Incident Information Sheet – In writing within TWO business days of receipt of the Incident Information Sheet – Interview separately and obtain written signed statements individually from alleged victim and each witness Schedule an interview with the employee to review the information gathered and to obtain his/her version of the incident This is not a CFR and the employee should be so informed (may have Union representation)

26. The employee has the right to name other relevant witnesses to be interviewed. Interview the witnesses and document the responses Once you have reviewed the investigative report and witness statement with the Region, you must prepare to meet with the employee to notify him/her of the findings The template for the Administrative Review Investigative Report is in the OPS Manual

27. Meet with the employee Provide a copy of the Investigative Report Complete the Site Disposition to submit to the Region and to OPS

28. You must conduct a Conference for the Record (CFR) Notification of CFR (2 days notice is required) in draft form Prepare the CFR Summary (in DRAFT form ) to guide you Send the draft to the Region for review and assistance *Provide the signed CFR notification to the Region and OPS

29. WB #18385 – ITS – Grade Changes After Gradebook Upload Reminder WB #18472 – Social Sciences – Civics in a Snap Video Lesson Contest WB #18489 – Updated Americans with Disabilities Act (ADA) Poster WB #18496 – Social Sciences – K-2 Social Studies Teacher Workshop WB #18499 – 2015-2016 Extended Foreign Language (EFL)/BISO Program Materials Survey WB #18500 – 2015-2016 Principal of the Year and Assistant Principal of the Year Nomination Packages

30. Ms. Lourdes P. Gimenez, Administrative Director lpgimenez@dadeschools.net (305) 499-5050 ext. 5056– Office (305) 470-9531, Private Line (305) 499-5075 – Fax (305) 776-9223 – Cell Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048

31. Instructional Personnel Ms. Carmen G. Gutierrez, District Director Office of Professional Standards carmengutierrez@dadeschools.net (305) 995-7104 – Office Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048

33. Principal of the Year – each feeder pattern is to submit a nominee to the region by November 9, 2015 Middle/Senior High School Health Index Annual Report – due December 3, 2015 (WB #18483) Intent to Pursue Industry Certification – due November 16, 2015 (WB #18448) Dashboard Roll Out – the file is loaded with data form all our schools, not just Tier 2-3 (WB #18503)

34. Additional Teacher Devices/Student Spare Devices – allocation is based on grades 6-12 enrollment as of October 9, 2015. (WB #18493) Tablet Allocation – Continue to promote checkout of devices, especially in schools with low distribution numbers. Winter 2015 FSA and NGSSS EOC Administration – Dates set by FDOE are November 30 – December 18, 2015. (WB #18481) 2015 University of Miami and MDCPS School Traffic Survey – due November 30, 2015. (WB #18447)

35. Ms. Amelia Leth, Administrative Director amelialeth@dadeschools.net amelialeth@dadeschools.net (305) 499-5050 ext. 5059– Office (305) 470-9447, Private Line (305) 499-5051 – Fax (786) 412-6796 – Cell Ana Perez, District Administrative Assistant 244943@dadeschools.net 244943@dadeschools.net (305) 499-5050 ext. 5061

37. Attendance – The 1 st Grading period has ended, please ensure that you Certified Attendance. All attendance corrections needs to be updated prior to certifying attendance. – Best practice! ISIS is another valuable tool to assist with attendance. – Attendance Review Committee Meeting (ARC) FM# 6704. Attendance Boundary Committee (ABC) – The 2015-2016 ABC process is here again. As a reminder, targeted and advised schools have to sign and submit the required document when instructed. DCIRTS – Please update once service has been restored Incident Reporting – Be specific and stick to the facts! Who, What, When, and How

38. Food and Nutrition – Breakfast is FREE! Please encourage students to take advantage of this opportunity – Meal participation will be monitored closely and report sent to schools once per month to ensure that goals are being met. Lastly, 59 schools have surpass goals in breakfast and lunch. Immunization Report – Please monitor and take appropriate actions – 211 helpline is available for parents that needs help with immunization Emergency Evacuation Drills – Emergency Evacuation Drill #4 and FASI System – Lockdown Drill (Code Red)

39. Hurricane Season Shelter Assignments – Please review and be prepared in the event of a storm Maintenance/Capital Improvements – Thanks for your feedback on the maintenance Report. Please continue to monitor and provide feedback – Schools that failed their sanitation audit, expect a visit from me so we can create a plan to address the deficiency(ies) – Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems” Student Transfers – Principals are obligated to meet with parents

40. WB #18443 – 2015-2016 Drill Schedule WB #18451 – Lockdown Drill WB #18353 – Important Dates for the Free and Reduced Price Meal Application Verification Process

41. Mr. Michael Lewis, Administrative Director mjlewis@dadeschools.net (305) 499-5050 ext. 5042 – Office (305) 470-1801, Private Line (786) 402-4070 – Cell Yolanda Busquet, Social Work Chairperson Student Administrative Transfers ybusquet@dadeschools.net (305) 499-5050 ext. 5061 Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

43. R.O.O.T.S. (Realizing Our Own True Strengths) Parent & Student Summit @ FIU Main Campus on November 21, 2015 United Way – Employee Campaign Package due on November 6, 2015 to SBAB Room #776 – Student Campaign Package due on November 13, 2015 to SBAB Room #776

44. TOY – Teacher of the Year – Review Nomination Packet Checklist page 13 – Nomination packets due to the Region by November 16, 2015 – School visits for 5 finalists will be on November 19–20, 2015 RTOY – Rookie Teacher of the Year – Review Nomination Packet Checklist page 14 – Nomination packets due to the Region by November 20, 2015

45. PPOY – Paraprofessional/School Support Personnel of the Year – Review Required Information page 7 – Nomination packets due to the Region by December 17, 2015 – School visits for 4 finalists will be on January 14, 2016 OEOY – Office Employee of the Year – Review Nomination Packet Checklist page 4 – Nomination packets due to the Region by December 17, 2015

46. Magnets – Have on site access and a staff member to assist with the completion of applications – Ensure completion of the online marketing plan (refer to WB# 18397) Early Childhood – WB #18411 – Transition to Kindergarten Initiative due November 20, 2015

47. Ms. Anamarie Moreiras, Administrative Director amoreiras@dadeschools.net (305) 499-5050 ext. 5046 – Office (305) 499-5076 – Fax (786) 402-4464 – Cell Andrea McKyer, District Administrative Assistant admckyer@dadeschools.net (305) 499-5050 ext. 5048