1. LECTURE ON LIS UPDATING 2015 (for Public and Private)BY
ALFREDO C. MEDRANO
Planning Officer III
SDO Ilocos Norte

2. Log in using School Head Account or System Admin
Click
School Head Account – To approve Data Correction Request, Create Class, Add Personnel, Assign System Admin, Reset Password, Update Profile/Status of Learner
System Admin– To Request for Data Correction, Create Class, Add Personnel, Assign School Head, Reset Password, Update Profile/Status of Learner

3. Note: It will display this page only of you have not yet updated the School Head record
Click Update to update the School Head Account or Click Skip to Update later

4. CLICK LEARNER INFORMATION SYSTEM
Click here to display pulldown list (1)
Click Here (2)
Click Here
CLICK LEARNER INFORMATION SYSTEM

5. Click
Click List of Classes to view enrolment per Grade and Section
LIS DASHBOARD

6. HOW TO CHANGE SECTION NAME
NOTE: THERE SHOULD BE SECTION NAME IN ALL THE SECTIONS
Click the Pulldown list

7. Select Class Settings

8. Type the name of section
Type Section Name

9. Click
Click Save

10. Click List of Classes to go back
Please Read
Click List of Classes to go back

11. TO VIEW ENROLMENT OF A CERTAIN SECTION
Click
Click View Enrolment

13. IMPORTANT INFO IN THE MASTERLIST
Click to enroll transferees
Click Here to display error list
Click here to diplay the list of Transferred out, Dropped out, No Longer in the school and accelerated
Click Profile to Update the profile of learner
Click to Change Status
Incomplete IP and Mother Tongue

14. How to Add Personnel/Assign School System admin using School head account
Click
Click Administration
Click
Click Manage Personnel

15. Type the First name and Last Name
Click
Click by Name
Type the First name and Last Name
After typing the First name and Last name of Personnel, click Search
Click

16. Click
Click

17. Type Middle name (- if none)
Please assign only those who have TIN number, for DepED, please add only those who have DepED Account
Type Middle name (- if none)
Select Gender
Type TIN number
Click

18. For DepED, use deped email account: Ex.
Type the desired username (for Private: firstname.lastname, Ex. alfredo.medrano
For DepED, use deped account: Ex.
Click
Select the Role
Select

19. Click
Read
Click

20. Press F5 to refresh
Not yet reflected

21. System Admin Assigned

22. HOW TO SIGN IN USING NEW ACCOUNT
To Sign in with New Account, Username of personnel will also be the password
Click
Ex. Username: acmedrano
Password: acmedrano

26. MY ACCOUNT PAGE OF PERSONNEL
Switch
Click
Click
Change Username
Change Password
Click Learner Information System to proceed to LIS Dashboard

28. LIS DASHBOARD OF SYSTEM ADMIN
Click here
Click
Switch to other app or administration of personnel
Click List of Classes to display the List of Classes (Grade and Section), Enrolment of Every Grade and Section
LIS DASHBOARD OF SYSTEM ADMIN

29. LIST OF CLASSES
Click View Enrolment
Click View Enrolment to display the enrolment of a certain grade and section

30. Continuation in the next slide

31. MASTERLIST OF LEARNER (LRN, NAME, GENDER, DATE OF FIRST ATTENDANCE, STATUS AND PROFILE

32. HOW TO REQUEST DATA CORRECTION (TOGGLE LIST)
Note: Only System Admin or School Personnel can request for Data Correction
Click
Click LRN
Or in the Masterlist, Click Profile (see next slide)

33. How to Complete IP or Mother Tongue

34. Incomplete IP/Mother Tongue
Click
Click Profile

35. Click Update Other data

36. Type the Mother’s Maiden name
Type the Father’s name
Type the Mother’s Maiden Name and Father, no need to fill up Guardian if there are parents of learner

37. Complete the data on Residence, Religion, IP and Mother Tongue

38. Click Update
Click
Click to go back
Please read

39. How to Update Incomplete Basic Information
Click
Click LRN

40. Request correction of Basic Profile, LRN and Grade level
Update parents, residence, religion, IP/Mother Tongue
Change Status to NLS, Transferred Out, No Status, Tag as CCT, ECD
Transfer learner to other section
To view enrolment history of learner and contact number of school
LEARNER PROFILE PAGE

41. Click Correction of Basic Profile
Click Request Correction, then Click Correction of basic profile

42. Type the reason
Click

43. Click
Click

44. Click

45. Please read

46. IN THE MASTERLIST, CLICK THE PROFILE OF LEARNER WITH OLD LRN (FROM PUBLIC SCHOOLS AND WAS CREATED NEW LRN
CLICK

47. Click Request Correction

48. Provide reason why?
Type the Old LRN
Click
Type the reason and old LRN, then click Continue, then just follow the next steps……

49. HOW TO TAG NLS (No Longer in the School) or TRANSFERRED OUT OF A LEARNER
CLICK
Click Pencil Icon

50. Click
Click No Status

51. Select No Longer in school

52. Indicate the Date of effectivity

53. TAG TRANSFERRED OUT

54. Click
Click No Status

55. Select Transferred Out

56. Provide date of transferred Provide reasons/remarks
Select School Type
Type the School Name or ID
Click
Please use Google Chrome Browser

57. USER ACCOUNT MANAGEMENT SYSTEM (UAMS) HOUSEKEEPING
USING SCHOOL/SCHOOL SYSTEM ADMIN AND PERSONNEL ACCOUNT BY
ALFREDO C. MEDRANO
Planning Officer III
Schools Division of Ilocos Norte

58. Log In using School Head Account or School System Admin in the http://lis.deped.gov.ph
Type the Username and Password of School Head or School System Admin Account or School Personnel
Click

59. 1 2

60. My Account Page of School Head, System Admin and School Personnel (Adviser)
Switch Account
In My Account, you can change Password and Username
Click Username to change Username
Use this portion if you want to change your password

61. CHANGING THE USERNAME (APPLICABLE TO SCHOOL HEAD, SYSTEM ADMIN AND ADVISERS, STILL IN THE MY ACCOUNT PAGE)
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For DepED Only - Click Username, then type the New Username (it is recommended that you use the deped (ex. “We encourage LIS users who do not have an official DepEd account to register through DepEd service as this might be a requirement to validate the eligibility of the account user. (login to
Click Here

62. After typing your New Username, Click Update Username
For DepED, Use DepED Account as Username
For Non DepED, Use Firstname.Lastname as Username
After typing your New Username, Click Update Username
Click

63.
Read!!!
Username changed, take note of the New Username, you will need this when next Sign In

64. Changing Password
Type the Old Password, then the New Password and Repeat Password

65. After typing the New password, Click Change Password, take note of the New Password, you will need this when next Sign In
Click

66. Read!!!

67. Click Administration to Manage Personnel
MANAGE PERSONNEL– ADDING PERSONNEL (NEW OR EXISTING), CHANGING SCHOOL HEAD, RESET PASSWORD, SET SYSTEM ADMIN, REMOVE or LOCK PERSONNEL ACCOUNT
Switch Account
Click
Note: Only School Head and School System Admin can manage personnel
Click
Click
Click Administration to Manage Personnel

68. Click List of Personnel
ADDING SCHOOL SYSTEM ADMIN, REMOVE, LOCK AND RESET PASSWORD
NOTE: SCHOOL HEAD ACCOUNT OR SYSTEM ADMIN CAN ADD SCHOOL SYSTEM ADMIN (YOU CAN ASSIGN ONLY 2 SYSTEM ADMIN)
Click List of Personnel

69. Note: Only School Head or School System Admin can reset/ lock Password of Personnel (Adviser) and remove role
Click
CLICK FOLDER ICON

70. Update Profile
Disable Account
Click to Reset
Click to Add Role
Click x to Remove

71. Click x to close
Read!!!

72. Note: Use your official DepED email account as your Username
Note: Use your official DepED account as your Username. If you don’t have yet, ask the assistance of IT Officer. Ex. As per instruction “We encourage LIS users who do not have an official DepEd account to register through DepEd service as this might be a requirement to validate the eligibility of the account user. (login to

73. ADMINISTRATION IN THE SCHOOL
There should be SH Assigned
Two School System Admins only
Username should be DepED Account for DepED Only

75. HOW TO CONFIRM TRANSFERRED OUT (LEARNER)BY
ALFREDO C. MEDRANO

76. HOW DETERMINING IF A LEARNER WHO TRANSFERRED OUT IS ALREADY TRANSFERRED TO ANOTHER SCHOOL
First, open your record of the learner who transferred out. In Select the Grade and Section and Click View Enrolment

77. If you see TO in the status of learner who transferred out, it means that the learner is already transferred in to another school, Click Profile to Confirmed and change the No Status to Transferred Out

78. Click Update Status to Confirmed the Transferred Out
Please
Read
Click Update Status to Confirmed the Transferred Out

79. Click Here to open date
Type your Comment - “Confirmed Transferred Out”, and select the date of acknowledgement

80. Acknowledgement Date
Click Update

81. To Check if the status is already changed, Click List of Classes, select the Grade and Section of the learner who transferred out and Click View Enrolment to open the masterlist….you can see Transferred out in the Status Column

82. HOW TO APPROVE REQUEST FOR DATA CORRECTION – FOR SCHOOL HEADS
(Change of Name, Gender and Date of Birth) BY
ALFREDO C. MEDRANO
Planning Officer II
Schools Division of Ilocos Norte

83. NOTE:
Advisers Request – School Head or System Admin can approve
System Admin Request – School Head can approve
DASHBOARD

84. Click Data Corrections Tab, Click Change Request to display all Pending Requests of Advisers

85. Click View to View the Request
Click Here
Click View to View the Request

86. Encode your approval remarks here
Encode the Approval Remarks, then Click Approve or Disapproval Remarks then click Disapprove
NOTE: Before approving a request, please validate first, check the supporting documents
Encode your approval remarks here

87. Change Request Approved, Click Close

88. Click Here
Click Data Corrections Tab to view Pending, Approved and Disapprove Requests

89. REVIEW ON CLASS MANAGEMENT and ENROLLMENT

90. For Class Adviser Account (Click Masterlist)
You can see List of Classes when log in to School Admin/ School Head Account

91. CLASS MANAGEMENT SY
Note: The list of classes in the previous school year will be copied for the current SY ( )
It indicates that no assign adviser
Note: School System Admin / School Head account can do Class Management

92. HOW TO CREATE NEW CLASS SY
Click Here
Click Create Class

93. Select the Grade Offerings (you can select Multiple Offerings
Type the Section Name
Select the Grade Offerings (you can select Multiple Offerings
For SPED Class

94. Click Here to Set Adviser

95. Use By Name if you do not know the Username
Type Username or TIN, the Click Search

96. Click Here

97. After setting the Class, click Save

98. Click Here
Please Read!!
Click List of Classes

99. UPDATE CLASS SETTINGS (Changing Section Name, setting Monograde/Multigrade Class and Assigning Adviser)
Click
Click the inverted triangle (Pulldown list) – see Arrow, then select Class Settings

100. Click Yes if the Class is Multigrade
Click Here
Click Yes if the Class is Multigrade
NOTE: MULTIGRADE CLASS SHOULD HAVE THE SAME SECTION NAME

101. ASSIGNING CLASS ADVISER BY NAME
Click Here

102. Type the First name and Last name, then click Search

103. Click Here
New
After searching and the search is Ok, click folder icon, if not, Click Create New Record

104. Click Here
Click Select

105. Adviser assigned
Click Save

106. Click Here
Please Read!

107. REMOVING CLASS SECTION
NOTE: YOU CAN ONLY REMOVE A CLASS WHEN IT IS EMPTY (NO ENROLMENT)
Click Pulldown list, then select Remove Class

108. Click Here
Read!!!

109. For System Admin/School Head
ENROLL LEARNER
For Class Adviser, Click Masterlist, For System Admin/School Head Account, Click List of Classes (but same procedure in enrolling learner)
For Class Adviser
For System Admin/School Head
Click Here

110. Use Enrol Learner for New Learner and Transferees
Use Batch Enrol to enrol previous school year learner (enrolled in the school)

111. USING BATCH ENROL TO ENROL LEARNER
Click
Click Batch Enrol

112. Click Here
Click the box to select
It will display the Prospective List of Enrollees from Previous School Year that were enrolled in the school (be careful in selecting – see your masterlist)

113. Type the Date of first attendance of Batch Learner, then click Continue

114. Click Here
Review the selected learners for batch enrolment, click Cancel if there are errors, Click Batch Enrol Selected if you want to proceed

115. A confirmation is displayed
Click Here
A confirmation is displayed

116. Click View Enrolment to display the Masterlist

117. LIST OF ENROLEES
06/02/2015

118. ENROL NEW LEARNER OR TRANSFEREES
For Class Adviser, Click Masterlist, For System Admin/School Head Account, Click List of Classes (but same procedure in enrolling learner)
Click Here
For transfers from private school and longtime Balik-aral schools will search learner and if not found, temporarily enrol by entering learner data. Division will approve creation of LRN after reviewing supporting docs and ensuring that this new learner is not yet registered in the LIS.
Click View Enrolment

119. ENROL NEW LEARNER OR TRANSFEREE
Click Here
Click Enrol Learner

120. Click Proceed Enrolment

121. You can search by LRN or by Name

122. Click Preview if the Search Result is OK or you can Cancel Search

123. Click Continue

124. Type the Date of First Attendance, then click Continue

125. Update the Data of Learner
Click
Yes or No
Update the Data of Learner

126. A confirmation is displayed

127. UPDATING THE PROFILE OF LEARNER
Click

128. Use to transfer pupil to other section
Update the status of pupil
Use to transfer pupil to other section
View Enrolment History

129. Click the link to display contact detail
Click Here
Click the link to display contact detail

130. Follow Slide 23
With Enrolment
Without Enrolment
With Adviser
Without Adviser
Follow Slide 13

131. END OF PRESENTATION