1. Safety & Mission Assurance, Audits and Assessments (SMA3)
Information Exchange Presentation
December 1, 2015
Amanda L. George- Contracting Officer (CO)
Stephanie R. Ferguson- Contracting Officer’s Representative (COR)

2. AGENDA Introduction General Description Contract Background
Contract Summary
Scope of Work- Sample Task and 2 Task Orders
Period of Performance
Source Selection Procedures- Mission Suitability, Relevant Experience and Past Performance, and Cost/Price
Special Contract Clauses
Government Furnished Property (GFP)
Tentative Procurement Schedule
Information Exchange Attendees List
Questions

3. INTRODUCTION COR and CO will present slides
SEB members will be on stand-by for specific questions, if needed
Questions may be asked at anytime during the presentation
Questions may also be submitted after the presentation by phone or by to COR and CO only, is preferable
The Government does not intend to formally respond to Draft RFP comments, but will consider comments when finalizing the Request for Proposal (RFP)
Stephanie R. Ferguson, COR Amanda L. George, CO

4. GENERAL DESCRIPTION
This is an Agency contract that is managed by the NASA Safety Center (NSC) through the Glenn Research Center.
The NSC was established by the NASA’s Office of Safety and Mission Assurance (OSMA) to support the Safety and Mission Assurance (SMA) requirements of NASA’s mission programs and projects.
This contract will provide Safety & Mission Assurance, Audit and Assessment (SMA3) Services to NASA Headquarters (HQ), NASA Centers, NASA Programs/Projects, and other NASA activities through the NSC.

5. CONTRACT BACKGROUND
This requirement will be a follow-on contract to the current A3 contract
NNC11BA15B- Audits, Assessments and Assurance (A3)
Honeywell Technology Solutions, Inc. (HTSI)
Large Business
Contract type: CPFF, IDIQ contract
Period of performance: 6/27/2011 to 6/26/2016

6. CONTRACT SUMMARY
Title: Safety and Mission Assurance, Audits and Assessments (SMA3)
Place of Performance: Agency-wide contract with work at the NSC, GRC, HQ, JSC, GSFC, LaRC, ARC, and other NASA suppliers/other facilities, as directed by the Government
Contract Type: Cost Plus Fixed Fee (CPFF) with Indefinite Delivery – Indefinite Quantity (IDIQ) task orders
Type of Competition: Full and Open
NAICS Code: – Other Scientific and Technical Consulting Services and $15 million, respectively
Contract Period: Three (3) year base with a single two (2) year option
Phase-in Period: Thirty (30) days, Firm Fixed Price (FFP)

7. SCOPE OF WORK
The types of services required include but aren’t limited to: audit/assessment support, quality engineering and assurance, software safety and assurance, working group support, training and outreach, program support, Surveys, Audits, Assessment, and IT Systems Support.
3.1 Audit/Assessment/Analysis Support
3.1.1 NSC Audits and Assessments Office (AAO)
Institutional, Facility and Operational Safety Audit (IFOSA)
Requirements Evaluation, Documentation Assessment and Analysis (REDAA)
Quality, Audit, Assessment and Review (QAAR)
Supplier Quality Management Assessments
Supplier/Supply Chain Risk Assessments
3.1.4 Internal Quality Management Audits/Assessments
3.1.5 Independent Assessments
3.1.6 Organizational Safety Assessments

8. SCOPE OF WORK CON’T 3.2 Other Support
3.2.1 Institutional Safety Assessment and Hazard Analysis
3.2.2 System Safety Hazard Analysis
3.2.3 Reliability and Maintainability Analysis
3.2.4 Risk Analysis and Management
3.2.5 Supplier/Supply Chain Data Management and Analytics
3.2.6 Software Safety and Software Assurance
3.2.7 Training and Outreach (which includes working group)
3.2.8 Program Support
3.3 Quality Engineering and Assurance (Bulk of IDIQ work)
3.4 Information Systems
3.4.1 Surveys, Audits, Assessments, and Reviews Information System (SAARIS)
3.4.2 Meta Information System Support

9. SCOPE OF WORK CON’T 4.0 NASA SMA3 Task Management
5.0 Business Management and Administration
5.1 Management
5.2 Management Reviews
5.2.1 Quarterly Coordination Meetings
5.2.2 Monthly Contract Review Meetings
5.2.3 Regular Meetings and Teleconferences
6.0 Applicable Documents
Lists applicable NPD/NPR and industry standards to be used

10. ATTACHMENT J.2(I) – SURVEILLANCE SUPPORT SAMPLE TASK
Work at multiple locations, 1 WYE assumed unless otherwise specified in the Statement of Work:
Primary Mirror Segment Assembly
Focus Corporation, Friendship, AR
Non-Explosive Actuator
National Optical Corporation, Big Fork, TN
Electrical Power Subsystem
Underground Telescope Company, Boulder, CO
Mechanical and Electromechancial
Aerospace Optics System, Phoenix
Cryogenic and Thermal Vacuum Testing
Lex Corporation, Houston, TX

11. ATTACHMENT J.2(J) - AAO AUDIT SUPPORT TASK ORDER
Period of Performance 7/1/16 – 1/31/2017
3 Main Audit areas:
Requirements Evaluation and Document Assessment & Analysis (REDAA)
Institutional/Facility/Operational Safety Audit (IFOSA)
Quality, Audits, Assessments, and Review (QAAR)

12. ATTACHMENT J.2(K) – INTEGRATED SUPPLY CHAIN MANAGEMENT SERVICES FOR NASA GSFC TASK ORDER
Period of Performance 7/1/16 – 1/31/2017
4 Elements:
Task Management
Analysis
Learning
Supplier Assessments

13. PERIOD OF PERFORMANCE
Per Part 17, both the Federal Acquisition Regulations (FAR) and the NASA FAR Supplement (NFS) restrict contract length to five years, therefore, the period of performance will be five years
Phase-In Period (maximum of 30 days) shall be allotted; If cost is proposed it shall be on a Firm Fixed Price (FFP) basis
Three (3) year base + a single two (2) year option
Per FAR , “Option to Extend Services”, the contract may be extended up to 6 months past the end of the contract’s period of performance.
Contract
Period
Contact Type
Months
Period of Performance
Phase-in
FFP 1
30 days prior to award
Base
CPFF 36
July 1, 2016 – June 30, 2019
Option 24
July 1, 2019 – June 30, 2021
Extension
Up to 6
July 1, 2021 – December 31, 2021

14. SOURCE SELECTION PROCEDURES
This procurement will use a best value selection approach. Contract award base on FAR Part 15- Contract by Negotiation
Evaluation Factors include:
Mission Suitability,
Relevant Experience and Past Performance, and
Cost/Price. Only Mission Suitability will be scored.
The relative importance of the evaluation factors is:
Mission Suitability is more important than Past Performance. Past Performance is of approximately equal importance to Cost/Price.
However, Mission Suitability and Past Performance when combined, are significantly more important than Cost/Price.

15. MISSION SUITABILITY
Subfactor A: Understanding the Requirements (UTR) (400 points)
UTR1: Understanding the Requirements
UTR2: Task Orders/Sample Tasks
Subfactor B: Management Approach (MA) (350 points)
MA1: Management Plan
MA2: Organizational Structure/Partnering Approach
MA3: Staffing, Recruitment, Retention and Compensation
MA4: Key Personnel
Subfactor C: Phase-in Plan (PIP) (150 points)
PIP1: Phase-In Plan
Subfactor D: Small Business Utilization Plan (SBUP) (100 points)
SBU1: Small Business Plan
SBU2: Commitment to the Small Business Program
NOTE: Subfactors are notional and subject to change

16. RELEVANT EXPERIENCE AND PAST PERFORMANCE:
The Government will evaluate relevant experience and past performance, including that of any Major Subcontractors/Teaming Partners, by utilizing information in the following three (3) areas:
Past Performance Narrative (PPN)
Past Performance Questionnaires (PPQ)
Past Performance Database (PPD)
The results of the relevant experience and past performance evaluation in the above three areas will receive equal weighting in determining the Level of Confidence rating.
The Government reserves the right to seek out other sources of past performance information.
Offerors without a record of relevant experience and past performance shall receive a neutral rating in accordance with the FAR.

17. RELEVANT EXPERIENCE AND PAST PERFORMANCE:
Relevancy: The Government will evaluate the Offeror’s, major subcontractor’s and/or teaming partners’ experience over the past three (3) years to determine whether it has relevancy to the overall requirements of the RFP. Consideration will be given to size, content, complexity, value, contract type, recency, customer, as compared to the overall requirements of the RFP.
Performance: The Government will evaluate the Offeror’s, major subcontractors and/or teaming partners’ overall performance over the past three (3) years by considering items such as rating history and past performance as compared to the overall requirements of the RFP. In addition, the Government will evaluate cost management history, problems and resolution, contract terminations, relationship with subcontractors or teaming partners (including previous relationships with proposed teaming partners), management of large subcontractors, task order administration, cooperation with prior clients, and timeliness of complete business products.

18. COST/PRICE The Cost/Price evaluation factor is not numerically scored.
A cost realism analysis will be conducted to ensure that a fair and reasonable price is paid by the Government and to assess the reasonableness and realism of the proposed costs.
The cost evaluation will be conducted in accordance with FAR (a)(1), FAR , NFS (a)(1)(B) and (a)(3)(B), and NFS
The Forecasted Price and two Task Orders (Attachment J.2(J)- AAO Audit Support Task Order and Attachment J.2(K)- Integrated Supply Chain Management Services for NASA GSFC Task Order) proposed prices will be presented to the SSA for their consideration in the selection decision.

19. SPECIAL CONTRACT CLAUSES
Section C- Mandated and Required Training for onsite Contractor and Subcontractor Personnel (GSR 37-2)
Section G- Travel Outside of the United States (NFS ), List of Government Furnished Property (NFS )
Section H- Limitation of Future Contracting (NFS ), Denied Access to NASA Facilities ( ), Personal Identity Verification (PIV) Card Issuance Procedures (GRC ), Contract Value Surge (GRC Unique Clause)- up to 20%
Section I- Option to Extend Services (FAR ), Option to Extend the Term of the Contract (FAR ), Utilization of Small Business Concerns (FAR ), Small Business Subcontracting Plan (Deviation) (ALT II) (FAR ), NASA Mentor Protégé Program (NFS ), Access to Sensitive Information (NFS ), Release of Sensitive Information (NFS ), Foreign Travel (GRC )

20. GOVERNMENT FURNISHED PROPERTY
For the SMA3 contract, we are proposing to provide all contractor employees needing NASA IT access, ACES laptops. (Approximately 40.) Please note that contract employees performing surveillance work, out in the field, seldom need NASA IT access. By doing this it will:
Address NASA’s movement to requiring the utilization of PIV card(s) for access to:
Laptops
Wireless Networks
Applications
Utilize ACES Laptops to ensure that all FISMA requirements will be satisfied such as:
DAR compliance
Encryption is compliant
Malware protection is compliant
Software load is managed by ACES
Note: No other peripheral equipment will be supplied

21. TENTATIVE PROCUREMENT SCHEDULE
Sources Sought Notice September 3, 2015
Procurement Strategy Meeting (PSM) October 30, 2015
Draft RFP, NNC16ZNC008R November 20, 2015
Information Exchange (Adobe Connect) December 1, 2015
Issue Final RFP/Blackout Notice December 18, 2015
Questions for Final RFP due January 8, 2016
PPQs and Final Proposals Due January 26, 2016
Evaluations Complete
Source Selection Briefing
Full Performance

22. INFORMATION EXCHANGE ATTENDEES LIST
If your company would like to be a part of the information exchange attendees list, please provide the following information:
Company Name
Company Address
POC name
POC
POC phone number
Send information to:
Amanda L. George (Contracting Officer) at
Please reference the Draft RFP, NNC16ZNC008R, in the title of the
The attendees list will be posted to FedBizOpps.gov following the Information Exchange presentation (NOTE: This is not mandatory)