Data Retreat® is a registered service mark of CESA 7, WI 1 Comprehensive Data Retreat ® Workshop Developed by Judy K. Sargent, Ph.D. Presented and adapted.

Data Retreat® is a registered service mark of CESA 7, WI 1 Comprehensive Data Retreat ® Workshop Developed by Judy K. Sargent, Ph.D. Presented and adapted by: Region 3 ESA Summer 2006

Data Retreat® is a registered service mark of CESA 7, WI 2 Welcome Introductions Facilitator(s), Team Members Logistics Facilities, Faxing, Copying, internet access, supplies, lunch & refreshments Timeframe Start and End Time; Breaks Materials Data Retreat ® Workbook, your data, supply kits Ground Rules (p.15)

Data Retreat® is a registered service mark of CESA 7, WI 3 About Data Retreat ® Workshops Professional learning communities Professional Development Improve data awareness & management Focus on student learning Focus on relevant data Result in actionable improvement plans

Data Retreat® is a registered service mark of CESA 7, WI 4 8-Step Process 6. Objectives and Strategies 7. Progress Monitoring & Evaluation 8. Roll Out & Sustainability 1. Team Readiness 2. Data Collection 3. Data Analysis (7 Optional Modules) 4. Hypotheses & Issues 5. Improvement Goals Before the Retreat During the Retreat After the Retreat

Data Retreat® is a registered service mark of CESA 7, WI 5 Purpose & Vision Successful teams set a clear vision of outcomes.  Team Task  What factors led you to want to bring team to this retreat? What do you hope will happen? What outcomes do you hope to achieve? List your team’s desired outcomes. (p.12)

Data Retreat® is a registered service mark of CESA 7, WI 6 Team Self-Reflection Data helps us confirm or reject our perceptions. Team Task How well does your team know how your students are performing? Without looking at data— discuss what you think (perceive) about the achievement of your students. Consider all students – including subgroups of students. (disabled, minority, ELL, poverty) (p.13)

Data Retreat® is a registered service mark of CESA 7, WI 7 Confidentiality Professional educators honor the privacy of student, staff and family information.  Team Task  Read and honor the pledge of confidentiality. I pledge to honor the privacy and confidentiality regarding data and discussions involving students, staff and other school-related issues. I understand that the data and discussions shared at this retreat are for professional school improvement purposes. I will not divulge this confidential information to any persons outside of the professional education arena.

Data Retreat® is a registered service mark of CESA 7, WI 8 Shared Responsibility In successful schools, all staff show shared responsibility for every student in the school. Team Task How will our team represent the future directions for all students in our school? Discuss the concept of shared responsibility for all students and how it is evident among the staff in your school. (p.16)

Data Retreat® is a registered service mark of CESA 7, WI 9 Professional Learning Communities In successful schools, the leadership team and all staff follow the characteristics of professional learning communities. Team Task To what extent do we exhibit the characteristics of a Professional Learning Community? Read and discuss the characteristics of professional learning communities. Rate the implementation of these characteristics. (p.17 & 18)

Data Retreat® is a registered service mark of CESA 7, WI 10 Results Orientation In successful schools, educators move from a convenience and historical orientation to a results orientation toward making decisions. Team Task How do results inform our decisions? Which of our decisions are based on our data? Read the list that compares orientations to decision making. Discuss how decisions are made in your school (p.19).

Data Retreat® is a registered service mark of CESA 7, WI 11 Data Collection Family & Community Data Professional Practices Data Programs & Structures Data Student Data In successful schools, a thorough look at data guides decisions.

Data Retreat® is a registered service mark of CESA 7, WI 12 Process of Data Collection In successful schools, an efficient process is in place to access the data we need. Team Task What processes did you use to collect the data? How effective were these procedures? Read and discuss the statements about data collection and as a group, rate your agreement (p.22).

Data Retreat® is a registered service mark of CESA 7, WI 13 Data Collected Effective teams collect the data they need to evaluate their school’s effectiveness.  Team Task  Which data have you brought to the retreat? On the flip chart, list the data that have been brought to the retreat.

Data Retreat® is a registered service mark of CESA 7, WI 14 Student Data Collection Team Task What student data did we bring to the retreat? Demographic data? Academic achievement data? Behavior and perceptions data? Review the student data, programs & structure, professional practices and family & community data brought to the retreat. Record on the flip chart. Note the samples provided. (p.25 - 31) Student Data

Data Retreat® is a registered service mark of CESA 7, WI 15 Human Systems for Data Don’t forget the human side of efficient technology use. The skills of data entry, storage and access are crucial to efficient data management. Team Task How efficient are our staff in managing data? As a group, read the statements describing “human” data work and rate the efficiency among the staff. (page 33 in workbook)

Data Retreat® is a registered service mark of CESA 7, WI 16 Grade Book Systems Successful schools demand their grade books effectively report student achievement. Team Task How would we rate the effectiveness of our grade book system? Considering your school’s grade book system, read the grade book features and rate your grade book. (workbook page 34)

Data Retreat® is a registered service mark of CESA 7, WI 17 Data Analysis Data Analysis Modules Literacy* Math & Science* Safe & Healthy Schools* High School Special Education Early Learning English Language Learning Consider focused mini-retreats during the school year. Book a date with Region 3 ESA *material reviewed in one day retreat

Data Retreat® is a registered service mark of CESA 7, WI 18 State Assessments South Dakota Requires … Dakota STEP: Reading and Math SAT 10: Language Arts, Science, Social Studies Grades 3-8 and 11 Writing: Grades 5 and 9 NCLB Requires … Reading, Math 3-8 and 11 2006-07 NCLB Requires … Science Once in each grade span (3-5) (6-9) (10-12)

Data Retreat® is a registered service mark of CESA 7, WI 19 Analysis Task Sequence 1. Data Table – summarize the data in a table p.40 2. Graphic Representation – Graph or highlight the data p. 39 3. Observe, Discuss & Document— note data patterns p. 40 4. Hypotheses – pose hypotheses for data patterns observed p.41 5. Classroom Connections – jot down immediate ideas of classroom strategies to improve data patterns p.42

Data Retreat® is a registered service mark of CESA 7, WI 20 Literacy Data Analysis In successful schools … …all students are proficient in reading, writing and language skills … all teachers are teachers of reading so that students may access and understand content. … teachers are well trained in, and teachers use best literacy practices in the classroom

Data Retreat® is a registered service mark of CESA 7, WI 21 Literacy Data Analysis  Team Task   What data do we have that reports how our students have performed on reading, writing, and language assessments? Discuss and complete the chart that describes your literacy data. (p.45)

Data Retreat® is a registered service mark of CESA 7, WI 22 About State Literacy Assessments In effective schools, educators understand the state assessment system and how literacy is measured and reported.  Team Task  What are the state reading, writing and/or language assessments? Discuss and complete the chart that describes your state literacy assessments (p.46).

Data Retreat® is a registered service mark of CESA 7, WI 23 State Proficiency Levels  Team Task  What are your state’s proficiency levels? Handout with SD AMO’s

Data Retreat® is a registered service mark of CESA 7, WI 24 Analyzing Proficiency Successful teams know the literacy proficiency levels of all and subgroups of students.  Team Task  How did all and subgroups of students perform on the state literacy assessments? 1. Make a summative data table of the % of all students at proficient and above levels for every grade tested. Note the sample. Make additional data tables for each subgroup showing the % of students at proficient and above levels. Samples on p. 48 – 50.

Data Retreat® is a registered service mark of CESA 7, WI 25 Proficiency & AYP Analysis 1.Use the NCLB Report Card www.doe.sd.gov Calculate the number of students proficient and advanced. 2.Make a data table on the flip chart for both Math and Reading– see the sample below. 1.Address each subgroup and its comparison group. (pp. 48 –50) 2.Include all years 3.Record % of P & A increase and decrease Reading200320042005+- All White Native American

Data Retreat® is a registered service mark of CESA 7, WI 26 Another Data Table % of ALL students at Proficient and Above Levels in Reading Reading34567811 2003 2004 2005

Data Retreat® is a registered service mark of CESA 7, WI 27 Analyzing Proficiency, continued  Team Task , continued 2. Graphic Representation. Create a graph of the data in the data tables and/or color code the data to show patterns. Plot the % at proficient and advanced for all and subgroups on an AYP graph. See the sample.

Data Retreat® is a registered service mark of CESA 7, WI 28 Analyzing Proficiency, continued  Team Task , continued 3. Observe, discuss and document data patterns. What are your data findings? What patterns do you see? Write your findings on the flip chart. Proficiency Observations

Data Retreat® is a registered service mark of CESA 7, WI 29 Analyzing Proficiency, continued  Team Task , continued Why do we think these patterns occur? 4. Pose Hypotheses. Pose possible explanations for the data patterns you observe. 5. Classroom Connections. List any classroom strategies that may improve the results.

Data Retreat® is a registered service mark of CESA 7, WI 30 Standards Analysis  Team Task  Successful schools are standards-based and know how their students are performing on academic standards.(pp. 56-58) 1. Find your results by standard and make a data table of the results showing school/state comparisons and subgroup comparisons. 2. Create a bar graph or color code the data to show relative strengths and weaknesses. Use CRT site

Data Retreat® is a registered service mark of CESA 7, WI 31 Standards Analysis, continued 3. Observe and discuss the data patterns you see—noting comparisons. Document strong and weak standards and achievement gaps on the flip chart. 4. Pose hypotheses about any gaps and patterns you see. 5. Suggest classroom connections of strategies that might improve these results.

Data Retreat® is a registered service mark of CESA 7, WI 32 Individual Student Analysis  Team Task  Successful schools know how individual students are achieving. They are able to identify struggling learners and provide services to help them be successful. (pp. 59-61) 1. Find your results by individual student. 2. On the report, highlight proficiency levels. BlueWow! Advanced/Above Expectations GreenGood! Proficient/Meets Expectations YellowAlmost! Below Prof./Doesn’t Quite Meet Expectations PinkUrgent! Minimal Proficiency/Far Below Expectations Use Scaled Scores

Data Retreat® is a registered service mark of CESA 7, WI 33 Individual Student Analysis, continued 2. (continued) Annotate the report for each student with yellow or pink highlighting (below proficient) by coding important variables. Sample Coding: D=disabilityA=high absenteeism D- = Mark failing course grade T=Title I program DS=discipline referral S=suspension E=expulsion IEP = special ed RR=Reading Recovery ELL = ELL student M=minority

Data Retreat® is a registered service mark of CESA 7, WI 34 Individual Student Analysis, continued 3. Observe and discuss the patterns that emerge from the coding. List all students below proficient (yellow & pink) by grade & subject on flip charts (use initials) 4. Pose hypotheses— what could we be doing—or not doing– to contribute to these results? 5. What classroom connections come to mind? Make note of them. What is it that we are doing that might contribute to these results?

Data Retreat® is a registered service mark of CESA 7, WI 35 Item Analysis Item analysis reports are not available with every test. If available, they are an important tool to study how students respond to specific tasks. However, item analyses should be approached with caution – to guard against putting too much weight on individual items, and consequently narrowing the curriculum. Usually done at a data analysis workshop!

Data Retreat® is a registered service mark of CESA 7, WI 36 Item Analysis, continued Team Task How do our students perform on specific tasks? 1. Find item analysis reports and have print-outs that staff can view. 2. Color code or rank order differences between your students and state results. Note the sample guidelines for selected response and constructed response items.

Data Retreat® is a registered service mark of CESA 7, WI 37 Item Analysis, continued 3. On the flip chart, note concerns that you observe with … Content, concepts Format Directions Test completion 4. Pose hypotheses to explain these results. 5. Suggest classroom strategies that might improve these results – with caution about narrowing curriculum. What is it that we are doing that might contribute to these results?

Data Retreat® is a registered service mark of CESA 7, WI 38 Local Literacy Assessments  Team Task  What local literacy assessments provide important data to analyze? (workbook page 65) Follow the same analysis steps to discover further information about how your students are achieving in reading, writing and language skills. 1. Make data tables to summarize the data. 2. Color code or graph the data to illuminate patterns. 3. Observe, discuss and document data findings. 4. Pose hypotheses that might explain your results. 5. Suggest classroom connections —strategies to improve the results.

Data Retreat® is a registered service mark of CESA 7, WI 39 Primary Literacy Concerns  Team Task  Use a group process to determine your top 1 to 3 student literacy concerns that emerged from your data analysis. Primary Literacy Concerns for Students 1. 2. 3.

Data Retreat® is a registered service mark of CESA 7, WI 40 Literacy Professional Practices Inventories In successful schools, professional educators self-reflect about their classroom practices according to “best practices” on a regular basis. The following section presents Literacy Practices Surveys. They may be completed … Online prior to the retreat. If so – find your school’s results and prepare to analyze them. Here during the next activity. If not – read the appropriate survey aloud and group discuss and rate each item. Literacy Practice Surveys Pages 69-85 PK-K K-2 (25) K-2 (45) 3-5 Secondary

Data Retreat® is a registered service mark of CESA 7, WI 41 Literacy Professional Practices Inventory, continued  Team Task  If you have results from the online survey, follow the 5 steps to analyze results. If you have not administered the online survey, complete the items as a group, and follow the 5 steps to analyze the results.

Data Retreat® is a registered service mark of CESA 7, WI 42 Universal Design in Literacy Universal Instruction Universal Options for All Students High quality best instruction in the general classroom with embedded differentiation strategies that bring academic success to every learner. All teachers highly trained in differentiation strategies and best teaching practices. Universal Instruction Universal Options for All Students High quality best instruction in the general classroom with embedded differentiation strategies that bring academic success to every learner. All teachers highly trained in differentiation strategies and best teaching practices. Selected Interventions Selected Interventions for Students Who Show Signs of Struggle Selected interventions in addition to universal options in the general classroom designed to address barriers to learning.  Flexible  Small groups  Expertly trained teachers Selected Interventions Selected Interventions for Students Who Show Signs of Struggle Selected interventions in addition to universal options in the general classroom designed to address barriers to learning.  Flexible  Small groups  Expertly trained teachers Targeted Interventions Targeted Interventions for Struggling Learners at Serious Risk for Failure Targeted interventions in addition to universal options designed to address serious barriers to learning.  One-on-one  Intensive instruction  Expertly trained teachers Targeted Interventions Targeted Interventions for Struggling Learners at Serious Risk for Failure Targeted interventions in addition to universal options designed to address serious barriers to learning.  One-on-one  Intensive instruction  Expertly trained teachers Frequent progress monitoring to assess student’s response to intervention.

Data Retreat® is a registered service mark of CESA 7, WI 43 Universal Design in Literacy, continued In successful schools, multiple levels of intervention are provided for struggling learners.  Team Task  What universal literacy instruction do you provide? What selected literacy interventions do you provide? What targeted literacy interventions do you provide? Read and discuss the questions regarding universal design. Targeted Selected Universal

Data Retreat® is a registered service mark of CESA 7, WI 44 Parent and Community Involvement & Perceptions Team Task Discuss and note … How your staff works to involve parents are in promoting their child’s literacy. How your staff provides tips for parents. How your parents follow through at home. How your staff provides periodic literacy events and promotes a literacy culture How independent reading is evident in the school Complete the worksheet to analyze parent and community involvement page 87.

Data Retreat® is a registered service mark of CESA 7, WI 45 Student Perceptions about Reading and Writing  Team Task  What are student perceptions about reading and writing? Have your students take surveys like the ones included to indicate their perceptions about reading and writing. If you did not have students take such a survey—discuss what information a student survey might provide your team. Should we give a survey like this? Analyze student survey results following the 5-step analysis to discover patterns and hypothesize about the results.

Data Retreat® is a registered service mark of CESA 7, WI 46 Literacy Concerns & Issues— Tying it All Together  Team Task  What primary concerns and issues do we have about literacy in our school? Summarize previously determined primary concerns for students. Looking at all of the discussions and practices surveys, which issues emerge as primary issues? List or highlight primary issues.

Data Retreat® is a registered service mark of CESA 7, WI 47 Math Data Analysis In successful schools … …all students are proficient in math and science skills … teachers are well trained in, and teachers use instructional practices in math and science classrooms

Data Retreat® is a registered service mark of CESA 7, WI 48 List Math Data for Analysis  Team Task  What data do we have that reports how our students have performed on math and science assessments? List the math data available for analysis.

Data Retreat® is a registered service mark of CESA 7, WI 49 Understanding State Math & Science Assessments In effective schools, educators understand the state assessment system and how math and science is measured and reported.  Team Task  What are the state math assessments? Discuss and complete the chart that describes your state assessments.

Data Retreat® is a registered service mark of CESA 7, WI 50 Analyzing Proficiency Successful teams know the math & science proficiency levels of all and subgroups of students.  Team Task  How did all and subgroups of students perform on the state math assessments? 1. Make a summative data table of the % of all students at proficient and above levels for every grade tested. Note the sample. Make additional data tables for each subgroup showing the % of students at proficient and above levels. Note the samples.

Data Retreat® is a registered service mark of CESA 7, WI 51 Proficiency & AYP Analysis 1.Use the NCLB Report Card www.doe.sd.gov Calculate the number of students proficient and advanced. 2.Make a data table on the flip chart for both Math and Reading– see the sample below. 1.Address each subgroup and its comparison group. (pp. 99-101) 2.Include prior years & all subjects 3.Record % of P & A increase and decrease Math200320042005+- All White Native American

Data Retreat® is a registered service mark of CESA 7, WI 52 % of ALL students at Proficient and Above Levels in Reading Math34567811 2003 2004 2005

Data Retreat® is a registered service mark of CESA 7, WI 53 Analyzing Proficiency, continued  Team Task , continued 2. Graphic Representation. Create a graph of the data in the data tables and/or color code the data to show patterns. Plot the % at proficient and advanced for all and subgroups on an AYP graph. See the sample.

Data Retreat® is a registered service mark of CESA 7, WI 54 Analyzing Proficiency, continued  Team Task , continued 3. Observe, discuss and document data patterns. What are your data findings? What patterns do you see? Write your findings on the flip chart. Proficiency Observations

Data Retreat® is a registered service mark of CESA 7, WI 55 Analyzing Proficiency, continued  Team Task , continued Why do we think these patterns occur? 4. Pose Hypotheses. Pose possible explanations for the data patterns you observe. 5. Classroom Connections. List any classroom strategies that may improve the results.

Data Retreat® is a registered service mark of CESA 7, WI 56 Standards Analysis  Team Task  Successful schools are standards-based and know how their students are performing on academic standards. (p. 107-109) CRT data 1. Find your results by standard and make a data table of the results showing school/state comparisons and subgroup comparisons. 2. Create a bar graph or color code the data to show relative strengths and weaknesses.

Data Retreat® is a registered service mark of CESA 7, WI 57 Standards Analysis, continued 3. Observe and discuss the data patterns you see—noting comparisons. Document strong and weak standards and achievement gaps on the flip chart. 4. Pose hypotheses about any gaps and patterns you see. 5. Suggest classroom connections of strategies that might improve these results.

Data Retreat® is a registered service mark of CESA 7, WI 58 Individual Student Data Analysis  Team Task  Successful schools know how individual students are achieving. They are able to identify struggling learners and provide services to help them be successful. (pp. 110-112) 1. Find your results by individual student. 2. On the report, highlight proficiency levels. BlueWow! Advanced/Above Expectations GreenGood! Proficient/Meets Expectations YellowAlmost! Below Prof./Doesn’t Quite Meet Expectations PinkUrgent! Minimal Proficiency/Far Below Expectations

Data Retreat® is a registered service mark of CESA 7, WI 59 Individual Student Analysis, continued 2. (continued) Annotate the report for each student with yellow or pink highlighting (below proficient) by coding important variables. Sample Coding: D=disabilityA=high absenteeism D- = Mark failing course grade T=Title I program DS=discipline referral S=suspension E=expulsion IEP = special ed RR=Reading Recovery ELL = ELL student M=minority

Data Retreat® is a registered service mark of CESA 7, WI 60 Individual Student Analysis, continued 3. Observe and discuss the patterns that emerge from the coding. List all students below proficient (yellow & pink) by grade & subject on flip charts (use initials) 4. Pose hypotheses— what could we be doing—or not doing– to contribute to these results? 5. What classroom connections come to mind? Make note of them. What is it that we are doing that might contribute to these results?

Data Retreat® is a registered service mark of CESA 7, WI 61 Item Analysis Item analysis reports are not available with every test. If available, they are an important tool to study how students respond to specific tasks. However, item analyses should be approached with caution – to guard against putting too much weight on individual items, and consequently narrowing the curriculum.

Data Retreat® is a registered service mark of CESA 7, WI 62 Item Analysis, continued Team Task How do our students perform on specific tasks? 1. Find item analysis reports and have print-outs that staff can view. 2. Color code or rank order differences between your students and state results. Note the sample guidelines for selected response and constructed response items.

Data Retreat® is a registered service mark of CESA 7, WI 63 Item Analysis, continued 3. On the flip chart, note concerns that you observe with … Content, concepts Format Directions Test completion 4. Pose hypotheses to explain these results. 5. Suggest classroom strategies that might improve these results – with caution about narrowing curriculum. What is it that we are doing that might contribute to these results?

Data Retreat® is a registered service mark of CESA 7, WI 64 Local Math Assessment Analysis  Team Task  What local math assessments provide important data to analyze? Follow the same analysis steps to discover further information about how your students are achieving in math and science skills. (p.116-118) 1. Make data tables to summarize the data. 2. Color code or graph the data to illuminate patterns. 3. Observe, discuss and document data findings. 4. Pose hypotheses that might explain your results. 5. Suggest classroom connections —strategies to improve the results.

Data Retreat® is a registered service mark of CESA 7, WI 65 Primary Math Concerns  Team Task  Use a group process to determine your top 1 to 3 student math concerns that emerged from your data analysis. Primary Math Concerns for Students

Data Retreat® is a registered service mark of CESA 7, WI 66 Math Professional Practices Inventories In successful schools, professional educators self-reflect about their classroom practices according to “best practices” on a regular basis. The following section presents Math Practices Surveys. They may be completed … Online prior to the retreat. If so – find your school’s results and prepare to analyze them. Here during the next activity. If not – read the appropriate survey aloud and group discuss and rate each item. Math Practice Surveys p. 121 - 126 Grades 3-5 Secondary

Data Retreat® is a registered service mark of CESA 7, WI 67 Math Professional Practices Inventory, continued  Team Task  If you have results from the online survey, follow the 5 steps to analyze results. If you have not administered the online survey, complete the items as a group, and follow the 5 steps to analyze the results.

Data Retreat® is a registered service mark of CESA 7, WI 68 Universal Design in Math & Science Universal Instruction Universal Options for All Students High quality best instruction in the general classroom with embedded differentiation strategies that bring academic success to every learner. All teachers highly trained in differentiation strategies and best teaching practices. Universal Instruction Universal Options for All Students High quality best instruction in the general classroom with embedded differentiation strategies that bring academic success to every learner. All teachers highly trained in differentiation strategies and best teaching practices. Selected Interventions Selected Interventions for Students Who Show Signs of Struggle Selected interventions in addition to universal options in the general classroom designed to address barriers to learning.  Flexible  Small groups  Expertly trained teachers Selected Interventions Selected Interventions for Students Who Show Signs of Struggle Selected interventions in addition to universal options in the general classroom designed to address barriers to learning.  Flexible  Small groups  Expertly trained teachers Targeted Interventions Targeted Interventions for Struggling Learners at Serious Risk for Failure Targeted interventions in addition to universal options designed to address serious barriers to learning.  One-on-one  Intensive instruction  Expertly trained teachers Targeted Interventions Targeted Interventions for Struggling Learners at Serious Risk for Failure Targeted interventions in addition to universal options designed to address serious barriers to learning.  One-on-one  Intensive instruction  Expertly trained teachers Frequent progress monitoring to assess student’s response to intervention.

Data Retreat® is a registered service mark of CESA 7, WI 69 Universal Design in Math & Science, continued In successful schools, multiple levels of intervention are provided for struggling learners.  Team Task  What universal math & science instruction do you provide? What selected math & science interventions do you provide? What targeted math & science interventions do you provide? Read and discuss the questions regarding universal design. Targeted Selected Universal

Data Retreat® is a registered service mark of CESA 7, WI 70 Parent and Community Involvement & Perceptions Team Task Discuss and note … How your staff works to involve parents are in promoting their child’s math & science skills. How your staff provides tips for parents. How your parents follow through at home. How your staff provides periodic math and/or science events and promotes a math & science culture Complete the worksheet to analyze parent and community involvement.

Data Retreat® is a registered service mark of CESA 7, WI 71 Student Perceptions about Math and Science  Team Task  Have your students take surveys like the ones included to indicate their perceptions about math and science If you did not have students take such a survey—discuss what information a student survey might provide your team. Should we give a survey like this? Analyze student survey results following the 5-step analysis to discover patterns and hypothesize about the results.

Data Retreat® is a registered service mark of CESA 7, WI 72 Math & Science Concerns— Tying it All Together  Team Task  Summarize previously determined primary concerns for students. Looking at all of the discussions and practices surveys, which issues emerged as primary issues? List or highlight primary issues.

Data Retreat® is a registered service mark of CESA 7, WI 73 Safe & Healthy Schools— List Student & Climate Data Successful schools provide a safe and healthy learning environment for all students.  Team Task  List the student and climate data available for analysis.

Data Retreat® is a registered service mark of CESA 7, WI 74 Attendance Analysis In successful schools, student attendance rates are very high. “You can’t improve student achievement if students don’t come to school.”  Team Task  What are the attendance patterns of your students? 1. Create a table to list attendance rates for subgroups of students. 2. Graph or highlight data patterns. 3. Observe, discuss and document your findings. 4. Pose hypotheses to explain your results—what might your school be doing to contribute to these results? 5. Suggest strategies to improve these results.

Data Retreat® is a registered service mark of CESA 7, WI 75 Suspensions & Expulsions Analysis Team Task What are the patterns of in-school and out-of-school suspensions & expulsions among your students? 1. Create a table to list suspension & expulsion rates for subgroups of students. 2. Graph or highlight data patterns. 3. Observe, discuss and document your findings. 4. Pose hypotheses to explain your results—what might your school be doing to contribute to these results? 5. Suggest strategies to improve these results.

Data Retreat® is a registered service mark of CESA 7, WI 76 Disciplinary Actions What procedures do we follow to implement disciplinary actions? Complete the chart as you discuss the disciplinary actions in your school.

Data Retreat® is a registered service mark of CESA 7, WI 77 Youth Risk Behavior Which youth risk behaviors are evident with your students? What do you think is the relationship between these behaviors and student achievement? Use the chart to begin a discussion of these issues. If data is available, analyze it now.

Data Retreat® is a registered service mark of CESA 7, WI 78 Team Task To what degree have your students experienced bullying? If a bullying survey like the one provided has been administered, analyze the results to gauge the level of bullying in your building. What do you think about administering some type of bullying survey in your school? What type of anti-bullying or bully-prevention program do you have in place? Student Bullying Survey

Data Retreat® is a registered service mark of CESA 7, WI 79 Student Perceptions & Observations of Student Morale  Team Task  What are the attitudes of your students about the school? How satisfied are your students with their school? If your school has administered a student attitude survey, find the results and analyze them for patterns. Observe and document your results with hypotheses. Optionally, as a group, complete the “Observed Student Morale Survey” provided. Rate your level of agreement to each statement. Follow the steps to analyze the results.

Data Retreat® is a registered service mark of CESA 7, WI 80 Respectful Learning Environment Team Task To what degree do we provide a respectful learning environment for our students? Either online or at the retreat, complete the survey, rating both your level of agreement, AND your desire for additional professional development. Analyze the results from this survey.

Data Retreat® is a registered service mark of CESA 7, WI 81 Systems of Support Successful schools provide multiple avenues of support for all students in need.  Team Task  To what degree do we provide systems of support for students in need? As a team, rate the items in the survey regarding district/school-designed supports for students at risk.

Data Retreat® is a registered service mark of CESA 7, WI 82 Student Training Programs Team Task Which student training programs that teach resiliency and positive behaviors do we provide, and to what degree of success? Look through and discuss the list of student training programs designed to teach positive behaviors. Summarize your discussion.

Data Retreat® is a registered service mark of CESA 7, WI 83 Policy and Procedures Successful schools have a board-adopted clear set of policies and procedures that support positive discipline and behavior among students. Team Task How do our policies support our values, follow legal requirements and guide our practices? As a team, read the statements and discuss the status of your policies and procedures. Analyze your results.

Data Retreat® is a registered service mark of CESA 7, WI 84 Parent & Community Involvement and Perceptions Team Task Discuss and note … How your staff works to involve parents are in promoting positive behaviors with their children. How your staff provides tips for parents. How your parents follow through at home. How your staff provides periodic relationship-focused events and promotes a healthy culture & safe environment How your staff promotes independent positive choice- making Complete the worksheet to analyze parent and community involvement.

Data Retreat® is a registered service mark of CESA 7, WI 85 Primary Behavior & Perceptions Concerns  Team Task  Which behaviors and attitudes are the primary concerns for your students as they relate to student achievement? Summarize previously determined primary academic concerns for students. Looking at all of the discussions and surveys, which issues emerged as primary behavior and perceptions concerns that would have an impact on student learning? List or highlight primary issues.

Data Retreat® is a registered service mark of CESA 7, WI 86 Remaining Modules Choose from the remaining modules High School Special Education Early Learning English Language Learning Use the same process to examine which of the following is a priority in your district. Choose one or divide among team to look at.

Data Retreat® is a registered service mark of CESA 7, WI 87 What’s Left?? Lots!! After providing time to examine remaining modules – Hypotheses and Issues Improvement Goals Objectives and Strategies Progress Monitoring and Evaluation Roll Out and Sustainability

Data Retreat® is a registered service mark of CESA 7, WI 88 Hypotheses & Issues The view – educators as researchers. How do we know if something WILL work? We try something – and hope it will give us the results we want. We are always trying something – either new or old – to get results. When we try something – we are testing our hypotheses. Workbook pages 257-261

Data Retreat® is a registered service mark of CESA 7, WI 89 We’ve been posing hypotheses all along. Our hypotheses are our best guesses. We are guessing that THIS is the cause of THAT RESULT. NOW is the opportunity to refine these “theories” as we begin to look forward to what we’ll really do to improve our data. Hypotheses & Issues, continued

Data Retreat® is a registered service mark of CESA 7, WI 90 Hypothesis Refinement  Team Task  Are there any additional hypotheses? Primary Concern #1 Hypotheses Regarding Our Practices Team Task Use Post-it notes to jot down additional hypotheses. Decide as a group which are plausible. Team Task Use Post-it notes to jot down additional hypotheses. Decide as a group which are plausible.

Data Retreat® is a registered service mark of CESA 7, WI 91 Hypothesis Refinement, continued  Team Task  Has there been any information that would lead us to reject any of our hypotheses? Go through the list and accept or reject each one. The final list of hypotheses should be plausible explanations of practice that may have contributed to the observed results.

Data Retreat® is a registered service mark of CESA 7, WI 92 Stating the Issues In effective decision-making, the issues should be stated and clarified by all members of the team.  Team Task  Given our primary concern, what specific issues are we worried about? 1. Review. Note the primary concern for students. 2. Reflection. Quietly look at the primary concern & hypotheses. Jot down (on Post-it notes) any issues that you think relate to the concern. What issues or barriers come to mind?

Data Retreat® is a registered service mark of CESA 7, WI 93 Stating the Issues, continued 3. Round-Robin. In round-robin order, each member takes turns stating their issues, while the recorder writes them verbatim on the flip chart. 4. Cluster the issues as is logical and agreed upon by team members. Primary Concern #1 Hypotheses Regarding Our Practices Issues What are we worried about with this primary concern? Issues What are we worried about with this primary concern?

Data Retreat® is a registered service mark of CESA 7, WI 94 Improvement Goals Improvement goals are the bridge from data analysis to improvement planning. Data Analysis Improvement Planning GOALS Workbook pages 262-268

Data Retreat® is a registered service mark of CESA 7, WI 95 Bridge to Improvement Planning Now it’s time to move forward to goals with renewed energy. We should celebrate our hard work analyzing data. Here’s a cheer to stretch and mark the turn in our process. You are an AWESOME educator! We are an AWESOME team! Together we will give all our children an AWESOME journey of learning!

Data Retreat® is a registered service mark of CESA 7, WI 96 Visualize the Future  Team Task  How do we move forward from our concern toward our future? Reflect quietly. Visualize a future where this concern does not exist with your students. What would these students be like if we did not have this concern? Primary Concern Data Source:

Data Retreat® is a registered service mark of CESA 7, WI 97 Articulating the Vision  Team Task  What is it about this concern that we hope to change? Specify the Concern Which students? Which subgroups? Which grade levels? What subject area? Which specific skills? Assessed how?

Data Retreat® is a registered service mark of CESA 7, WI 98 Crafting the Goal  Team Task  Use the template to craft the goal as a team. (specific skills) (subgroups and grade levels of students) (percent of students) (level of performance) (name of assessment) (month and year) Staff who will do the work Commitmen t We will of so that will demonstrate as measured by by

Data Retreat® is a registered service mark of CESA 7, WI 99 Goal Development  Team Task  Team Goal Writing Write a measurable goal for each primary concern for students. Goals must be student-centered – not process centered. List the data source for each goal. Write by consensus using team collaboration.

Data Retreat® is a registered service mark of CESA 7, WI 100 Goal Confirmation Rate your goal according to the criteria for quality. Statement begins with the “doer” Verb is an action verb. Object identifies the focus of the action performed by the doer. Measurable outcome is clearly stated.

Data Retreat® is a registered service mark of CESA 7, WI 101 Objectives & Strategies Forward to details in the plan. What are you going to do? When? How? Who? With what? Workbook pages 271-297

Data Retreat® is a registered service mark of CESA 7, WI 102 Clarifying the Outcome Keep the measurable outcome in mind. Primary Concern #1: GOAL #1: Measurable Outcome for Students:

Data Retreat® is a registered service mark of CESA 7, WI 103 Clarifying the Issues Team Task What issues must be considered when addressing this goal? What categories of issues do we see? This step was begun during the hypotheses stage. Now is the time to more fully “flush out” all issues that come to bear upon the goal.

Data Retreat® is a registered service mark of CESA 7, WI 104 Clarifying the Issues, continued Initial Issues Step Reflect independently Round robin (if not done previously) Clarifying Step Each member clarifies their issues Cluster issues as is logical

Data Retreat® is a registered service mark of CESA 7, WI 105 Clarifying the Issues, continued Prioritizing Issues As a group, discuss each issue. Classify each issue according to the categories. Observe – where do most issues fall? Why? Diversity Factor Resource Factor Expertise Factor Organization Factor

Data Retreat® is a registered service mark of CESA 7, WI 106 Translating Issues Into Objectives Team Task 1. For each issue – write an objective. Follow the suggested criteria. 2. Write objectives that … Begin with an action verb Describe the intension of accomplishments Addresses the issue and connects to the goal. CategoryIssueObjective

Data Retreat® is a registered service mark of CESA 7, WI 107 From Objectives to Tasks Write specific tasks to accomplish each objective in the plan. A task is a specific action to be carried out by one or more specific staff persons.

Data Retreat® is a registered service mark of CESA 7, WI 108 Objectives to Tasks, continued How much will it cost? Who is responsible? Who is involved? When will it be done? Specify all details!

Data Retreat® is a registered service mark of CESA 7, WI 109 Use the Improvement Plan Template ObjectiveTaskCostRespons.Invol. Date when each task will be completed Monit. SeptOctNovDecJan

Data Retreat® is a registered service mark of CESA 7, WI 110 Progress Monitoring & Evaluation Tasks completed:  Tasks clearly itemized?  Costs calculated?  Persons assigned?  Timeline? Workbook page 281

Data Retreat® is a registered service mark of CESA 7, WI 111 Quest for Fidelity Team Task How do we maintain fidelity to our purpose? Fidelity to … Desired Student Outcomes Stated in the Goal Desired Student Outcomes Stated in the Goal Tasks to be Completed Stated in the Improvement Plan Tasks to be Completed Stated in the Improvement Plan Periodic Measures of Student Progress Aligned to outcome measures Monitoring Checkpoints of Task Completion Aligned to tasks and objectives

Data Retreat® is a registered service mark of CESA 7, WI 112 Three Tiers of Assessment Which tiers of assessment do we have in place? TIER I Continual Assessments OF and FOR Learning TIER II Periodic Assessments OF Progress and FOR Learning TIER III Annual Assessment OF Learning Workbook page 283

Data Retreat® is a registered service mark of CESA 7, WI 113 Assessments in the Improvement Plan Team Task Use the chart to plan assessments that will measure periodic progress and the measurable outcome.

Data Retreat® is a registered service mark of CESA 7, WI 114 Assessments in the plan, continued Team Task How will you engage teachers in USING the data from the periodic TIER II assessments? Look at the concept of mini-reflection retreats after each periodic assessment. What is your plan?

Data Retreat® is a registered service mark of CESA 7, WI 115 Planning for Monitoring Checkpoints Team Task How will we ensure that our improvement tasks will be completed? Create a plan for monitoring checkpoints. Tasks to be Completed Stated in the Improvement Plan Tasks to be Completed Stated in the Improvement Plan Monitoring Checkpoints of Task Completion Aligned to tasks and objectives

Data Retreat® is a registered service mark of CESA 7, WI 116 Plan for Independent Monitors Team Task Who will independently monitor our task completion? Consider the criteria and roles for improvement plan monitors. Develop a nomination and selection process.

Data Retreat® is a registered service mark of CESA 7, WI 117 Roll Out and Sustainability How will you roll out the plan to the rest of the staff? Workbook pages 288- 293

Data Retreat® is a registered service mark of CESA 7, WI 118 Designing the Roll-Out Plan Team Task – Discuss & determine …  How will help the staff take ownership of the plan?  How will we engage the rest of the staff in the data?  How will we engage the staff in the discussions, observations, hypotheses and ideas?  How will we engage them in the goals?  How will we engage them in the improvement tasks and culture of improvement?

Data Retreat® is a registered service mark of CESA 7, WI 119 Harnessing Teams Team Tasks How will we sustain our efforts all year long? What teams do we have that can support the improvement plan? List the available teams or committees in your school and discuss what roles they can play in the improvement process. Team or Committee Name Number of StaffMeeting Frequency Focus 6 th grade house team 81/wk; 45 minThemes and student needs

Data Retreat® is a registered service mark of CESA 7, WI 120 Potential Pitfalls Team Task How can we prepare for potential pitfalls? Those who fail to plan … plan to fail. 1. Plan ahead for possible resource barriers. 2. Plan ahead for possible sabotage by staff or others. 3. Plan ahead for errors in the data. 4. Plan ahead for other potential pitfalls.

Data Retreat® is a registered service mark of CESA 7, WI 121 Ready to Launch Team Task Consider these final steps … 1. Communicate the plan 2. Create the culture and climate for success. 3. Reflect upon your data retreat and improvement planning experience. 4. Celebrate your hard work and accomplishments! Whahoo!

Data Retreat® is a registered service mark of CESA 7, WI 1 Comprehensive Data Retreat ® Workshop Developed by Judy K. Sargent, Ph.D. Presented and adapted.

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Data Retreat® is a registered service mark of CESA 7, WI 1 Comprehensive Data Retreat ® Workshop Developed by Judy K. Sargent, Ph.D. Presented and adapted.

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Presentation on theme: "Data Retreat® is a registered service mark of CESA 7, WI 1 Comprehensive Data Retreat ® Workshop Developed by Judy K. Sargent, Ph.D. Presented and adapted."— Presentation transcript:

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