1. Creating A Survey Using Office of Student Affairs Assessment The University of Georgia A-Team Training-Skills Session 1 October 30, 2007

2. Overview for Today “In Your Own Words” Assessment & Evaluation of A-team Fall Foundation Sessions Terminal Access & Process-Mike Campbell (OVPSA IT Coordinator) Understanding the Basics of Perseus Take Home Assignment

3. Creating A New Questionnaire From the Desktop of Terminal Server, Click on the Perseus clipboard icon. When directed to the Perseus main page, click “Create a new questionnaire”, then click the clipboard icon stating “New Blank Questionnaire” followed by “OK.”

4. A Few Design Notes Survey questions should be created and finalized prior to starting Perseus. Perseus looks and operates similar to a Microsoft Word document

5. Design Notes Continued… To use formatting as in word, certain functions, such as alignments, must be added to the toolbar by first clicking “View” at the top of the screen, then “Toolbars”, followed by clicking the “Command” tab. Click “Format” from the list on the left. Then choose the functions desired, and click and drag to drop them, one at a time, into the existing toolbar.

6. Perseus Toolbar Question Wizard Insert blank line Inserted Alignment Functions

7. Getting Started You can begin by typing in the name and instructions for your survey just like you would in a word processor.

8. Selecting the type of question There are 5 types of questions that Perseus allows you to ask. Choose One- The respondent can choose only one item from a list of options (represented by ) Choose Many- The respondent can choose multiple items from a list of options (represented by ) Choose One Per Topic- The respondent uses a scale to rate a list of topics (represented by ) Fill in the Blank- The respondent types in one-line answers for a list of topics, or to a question. It can also be used for certain custom or prearranged dropdown choice lists. (represented by ) Essay Question-The respondent can write sentences or paragraphs in the response space provided. (represented by )

9. Using The Question Wizard We recommend using the Question Wizard to write each question. Click on this icon to begin. When asked for the heading, enter the question number here. Perseus automatically follows the entry with a period.

10. Question Wizard Continued… Enter the question text that you have prepared in advance. Click on the “Next” button to continue.

11. Selecting A Response Item Select the most appropriate response option from the list, “Choose One” in this case, then click “Next”.

12. Choose One To enter choices for selection, type each one on a separate line in the text box, then click “Next.” On the screen that follows, click “Finish.”

13. Errors to Avoid Be sure to insert spaces between each question. Make sure there no extra choice spaces are left behind your question when you insert a space.

14. Choose Many “Choose Many” is created in the same format as “Choose One”, only the question is formatted so that more than one option may be selected. Note the outline of your questionnaire.

15. One per topic Select the scale you would like to use to rate the aspects being scored in this question, then click “Next.” Then enter the items to be rated in the same manner as for the “Choose One” and “Choose Many” questions, one per line.

16. Creating A Custom Scale Depending on the wording of your “One per Topic” question, it may call for a custom scale. To create a custom scale, click “Custom Text Scale,” then “Next.” On the following screen enter the scale you would like to use with one category per line. On the next screen, you will enter the categories to be rated, just as you did with a provided scale.

17. Questionnaire's Appearance View of survey in Normal View View of survey in Web View ** Text editing can only be done in Normal view, while Web view allows for formatting changes. After writing each question, it is a good idea to switch back and forth between these views to make sure no formatting quirks occurred, as sometimes does in Perseus.

18. Table Formatting In Web view, select “Table Properties.” From the outline, select the question you would like to format. The options for formatting are: indicating differences in odd and even rows, which part of the table you would like bordered, and the thickness of that border.

19. Viewing Table Format Changes To view the changes you have made to your table, return to Normal view, and then back again to Web view.

20. Fill in the Blank When creating a Fill in the blank question, the wizard will ask for a list of topics to which one can respond. One way to use this feature is with categories such as “Name,” “Address,” or “Phone Number.” When asking a question that requires a short response, such as “What is your favorite part about living on campus?” The category you type in can be “Favorite Part.” Drop Downs Some categories are finite and more common, which when typed in will bring up a drop down menu for selection which can be seen in the Web view. These automatic categories are “State,” “Province,” “Country,” “Region,” “Industry,” “Month,” and “Day.”

21. Custom Drop Downs **If you plan to use this feature in a survey to be sent to others, please contact the Office of Student Affairs Assessment for assistance. To create a Custom DropDown response to a Fill in the Blank question, before using the wizard for your question, click “Tools” then “Options” followed by clicking on the “Advanced” tab. The Custom Drop Down is a new feature to Perseus. It is best utilized in cases where there are a finite number of responses, yet there are more than simply three or four options as would be used in a Choose One question.

22. Custom Drop Downs Continued… In the “Advanced” tab, under “AutoDropdown Lists” click “Add.” Then enter the name of the category you would like to add. You must enter this title exactly when asked for the category of your Fill in the Blank response. On the following WordPad-like screen, enter each choice for the drop down, one per line, as before in Perseus. Go to “File” and “Save” to keep these options available to you. Click “OK” when finished.

23. Essay Question To create an Essay Question, use the question wizard as before. With this type of question, no categories or response options are necessary. In Web view the space for the response will have a scroll bar to allow for a longer answer.

24. Web Formatting The color scheme appearance of your survey can be changed in Web view under Web Formatting.

25. Take Home Assignment Access Perseus through Terminal Server Create a questionnaire (5-10 questions) Mix up the questions-yes/no, multiple choice, essay. Create at least one question within a table. Final thoughts

26. For other resources, please visit our website. http://www.uga.edu/studentaffairs/assess/