1. Do Now: Describe the steps used to access the comments tool in MS Word. ( review your notes for the answer) Ex: Step 1. Select the text or item you want to comment on, or click at the end of the text. Step 2. Step 3.

2. 1. Heading: Your Address City, State Zip Code Month, Day, Year 2. Inside Address: The name of the business firm or person to whom you are writing Address of the name of business or person whom you are writing City, State Zip Code 3. Formal Greeting/Salutation: (The formal style greeting) Dear Sir or Madam Dear Mr. James 4. Body: The content or message of the letter 5. Closing: (A formal closing phrase) Sincerely, 6. Signature:(REMEMBER 4 SPACES AFTER CLOSING) Your first and last name should be written four lines below the closing phrase. Please save all FINAL DRAFTS to your USB flash drive

3. Do Now: Use the first 5 minutes to review your notes

4. Do Now: Define the term E-mail

6.  Means of communicating electronically via the Internet. ◦ Used by individuals, businesses, and schools, etc.  To access e-mail one must have: ◦ A computer with Internet capability ◦ An ISP (Internet Service Provider) ◦ An E-mail account and address

7.  E-mails can be composed using various online services provided by ISPs, URLs, or even Outlook through Windows.  Instead of printing, an MS Word document can be sent directly as e-mail. ◦ The Word document will be the actual message. ◦ MS Word sends the document in HTML format so that it can be read by all recipients.  Most e-mail accounts allow the user to store e-mail addresses for future use in an Address Book. ◦ Quick and easy; however, subject to viruses.

8.  Components of an E-mail message: ◦ Header  To  E-mail Address (john.doe@msn.com)  Username  @ symbol  Domain and Subdomain  Suffix  From  CC (Carbon Copy)  Subject ◦ Body/Message ◦ Attachment

9. To: Subject Attach Button Type your message here. Toolbar allows the sender to format text within the message.

10. Online services allow a user to select files (by browsing a specific drive) and attach them to a message. These selected files are called attachments.

11. Attachments may be formatted as:  Sound files  Video files  Program files  Picture files  Documents Word, Excel, PowerPoint, Publisher, etc.

12.  E-mail messages are stored in a mailbox. ◦ Location where messages are composed, sent, forwarded, replied to, and deleted. ◦ The mailbox must be checked periodically to see if new messages have arrived.  Mailboxes can only store a certain amount of megabytes (depending on ISP). ◦ Junk mail should be deleted. ◦ Important e-mails can be:  Saved in folders  Printed

13. Basic Rules: ◦ Check personal e-mail at home.  Avoid checking e-mail at school or work.  In personal e-mails, emoticons can be used to show emotions.  Avoid using emoticons in professional or business e-mail.

14. ◦ Think twice before sending messages.  Deleted messages may still appear on the ISP’s server.  Messages can be subpoenaed in legal actions.  Messages can force an employer to terminate an employee.  If you receive mail that was directed to a whole group, but the response should go to the sender, be careful to only respond back only to the sender and not the entire group. ◦ Delete previous addresses and messages before forwarding.  Just forward the necessary information.