1. PowerSchool Reports and the School Administrator
Deborah D. Wimberly
Marion County School District

2. Agenda Reports PowerTeacher Administrator System Reports
Custom Reports
State Reports
PowerTeacher Administrator

3. About the presenter...
Began in education back when dirt was new and rocks were a secret weapon...
Elementary classroom teacher
Media Specialist
Principal
District level administration
Technology E-Rate/Grants
Public Information Library Supervisor
Title I PowerSchool Administrator

4. But... What’s important to you about the trainer is...
Implemented SASI
Implemented PowerSchool
Merged three districts in PowerSchool

5. Why Reports? Reports give us data...
“Things get done only if the data we gather can inform and inspire those in a position to make [a] difference.”
– Mike Schmoker, former school administrator, English teacher and football coach, author.

6. Reports Standard Custom Custom System Tab Custom Reports Tab Standard
Downloaded
District produced
State Reports
Explain the difference between the two and where custom reports come from.

7. Grade Distribution
Start Page > System Reports > System tab under Grades and Gradebooks

8. System Reports: Grade Distribution
The Grades Distribution Report is a tool for identifying trends in instruction, grading, and assessment. This report helps determine the validity and consistency of grading practices within the school.
The user can report by course, teacher, department, credit type, student, as well as an overview of all grades in the school. The grades to be scanned can be a combination of historical, current, letter, and percent.

9. Grade Distribution Report Setup
Key in on distribution display AND Term and Store Codes
I isn’t the Term we are in but rather the term designated in the section setup...

10. Grade Distribution
Grade Distribution Report
Final Grade Verification

11. Grade Distribution
Grade Distribution Report
Final Grade Verification

12. Teacher Gradebooks
Start Page > System Reports > System tab under Grades and Gradebooks

13. Teacher Gradebooks
This is an easy report to run and may come in handy for a parent conference or a teacher evaluation.

14. Teacher Gradebook Report Setup

15. Other Standard Reports you may want to look at...

16. Enrollment Summary by Date

17. Parental Access Statistics

18. Custom Reports District Technology people PowerSource Exchange
Power Data Solutions

19. Gradebook Vs. Stored Grades
This one is from PowerData Solutions and a part of the custom report bundle called grades. They also have one for attendance, fees, enrollment, nurses, security, transportation validation and miscellaneous.

20. Last Gradebook Update Current report set to 10 days
Report run on 5/23/2014

21. Final Grade Setups

22. List Class Detail

23. Teachers Missing Attendance

24. Birthday List

25. South Carolina State Reports
Supplied to every district
State Tab
State Reporting Queries
Civil Rights Data Collection – NEW
SC Incident Management Query
SDE Tab
Discipline & Incident Management Reports
IGP Success Planner Reports

26. State Reports
State Tab
SDE Tab

27. SC Incident Management Query
On the State tab...
Query Incident data based on Incident data, student EFA codes and other PowerSchool student data to create a file to export. By default, this export includes all incidents for the currently selected school and currently selected school year.

28. Incident Query Report
Once in excel do a two level sort... First on role and second on person’s last name. The resulting list will immediate show you who is or is not taking advantage of the referral process.

29. Discipline Reports Behavior Ethnicity Frequency
Frequency for IS and OSS
Reports school numbers at school but district level will pull district wide.
currently in beta testing

30. Discipline by Behavior
As a long ago trained Effective Schools movement... I’m tracking Disrespect in my school...

31. Data analysis by location, date, referred by...

32. Discipline by Ethnicity
Choices for exporting data

33. Discipline Frequency
Number of referrals a student has received

34. Discipline Frequency for ISS and OSS
This one is still in need of work but should be a good one when done.

35. Incident Management Reports
Staff Referral
Summary Reports
All Incidents
Truancy Validation
Bullying Validation
PDS Validation
Reports can be run district wide or school based.
Summary Reports are all about the numbers.

36. Staff Referral

37. Tallies...
All incidences will cover all 98 offenses
PDS report pulls only the 6 types of offences used in the federal PDS report
Assault, drug distribution, sex offense, homicide, kidnapping and robbery
Bullying reports on intimidation, bullying and cyber bullying offences
Truancy counts Truant, habitual truant and chronic truant

38. PowerTeacher Administrator

42. ...so now we have the data
“The goal is to turn data into information, and information into insight.”
– Carly Fiorina, former executive, president, and chair of Hewlett-Packard Co.

43. Questions