1. 1Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Co-ordinating Street and Highway Works in the City of Stuttgart

2. 2Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Michael Ilk Civil Engineer, Stuttgart Department of Civil Engineering 1996-2000 special assistant to the director of the Stuttgart Department of Civil Engineering 2001-2002 Executive assistant to the City’s Chief Engineer 2003-presentDepartment Manager in the Civil Engineering Office

3. 3Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt 1. Situation in Stuttgart 2. Stakeholders of the co-ordination process 3. The co-ordination process 4. Timing of works 5. Public relation work 6. Conclusion Co-ordinating Street and Highway Works in the City of Stuttgart

4. 4Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Stuttgart... 580,000 inhabitants; about 2 million people live and work in the region of stuttgart

5. 5Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Stuttgart... flourishing economy and head quarter of many world-renowned businesses

6. 6Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Stuttgart... hilly landscape: highest point: 549 m above sea level, lowest point: 207 m above sea level

7. 7Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Stuttgart... only a few thoroughfares lead into the city, difficult traffic situation  utility works must be coordinated

8. 8Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt 1. Situation in Stuttgart 2. Stakeholders of the co-ordination process 3. The co-ordination process 4. Timing of works 5. Public relation work 6. Conclusion Co-ordinating Street and Highway Works in the City of Stuttgart

9. 9Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Stakeholders: about 20 municipal offices and companies, which are responsible for: electricity gas water long-distance heat telecomunication lines traffic signal cables sewers water well pipe system underpasses private underground fixtures

10. 10Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Example: 1,700 km total length of our local sewage system 500 km date back 60 years and more 40 km date back more than 100 years  ongoing need for maintainance / repairs

11. 11Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt 1. Situation in Stuttgart 2. Stakeholders of the co-ordination process 3. The co-ordination process 4. Timing of works 5. Public relation work 6. Conclusion Co-ordinating Street and Highway Works in the City of Stuttgart

12. 12Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt The process: co-ordination is computer-based all companies have access to a Lotus Notes database („project-oriented data management system“) data and information pertaining to all street and utility work projects are entered here sorting the data occurs on the basis of street names

13. 13Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt The process: data base contains - description of public work - timetable for implementation - name and phone number of a contact person all those affected can contact each other twice a year the Stuttgart Civil Engineering Office invites all companies to a special meeting

14. 14Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt The process: difficulties, when the telecommunication market was privatised legislation does not allow to force companies to adhere to a certain timeframe or to co-operate with us or with others meanwhile there has been a market shakeout co-operation goes well: all participants have realised, that co-operation helps to save a lot of money

15. 15Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt 1. Situation in Stuttgart 2. Stakeholders of the co-ordination process 3. The co-ordination process 4. Timing of works 5. Public relation work 6. Conclusion Co-ordinating Street and Highway Works in the City of Stuttgart

16. 16Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt The timing: In order to find the best time for a works project we are guided by the following principle: Traffic flow has priority over works! Our policy for works which do not exceed 24 hours: on lanes going into town may not start before 9:30 on lanes going out of town must be completed by 15:30

17. 17Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt The timing: Traffic flow has priority over works! Our policy for works which exceed 24 hours: The impact on traffic flow has to be analysed. If traffic experts predict serious traffic congestion, we have to do one of the following things: during the rush hour the lanes have to be open to traffic (e.g. by covering the ditches) work crews have to work during night hours work crews have to work on weekends work has to be done in the holiday time

18. 18Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt 1. Situation in Stuttgart 2. Stakeholders of the co-ordination process 3. The co-ordination process 4. Timing of works 5. Public relation work 6. Conclusion Co-ordinating Street and Highway Works in the City of Stuttgart

19. 19Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Public relation work: People are less likely to get upset if their awareness is raised well in advance. So the City of Stuttgart has adopted active communication policies: 1. Residents effected by a project are notified before street work starts Notice includes - details concerning type of project - duration - name and phone number of an officer, who is responsible

20. 20Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Public relation work: 2. Online street works calendar (www.stuttgart.de, search for „Baustellenkalender“). The calendar lists all major works projects including type and timing.

21. 21Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Public relation work: 2. Online street works calendar (www.stuttgart.de, search for „Baustellenkalender“). The calendar lists all major works projects including type and timing.

22. 22Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Public relation work: 3. Local media (newspapers and radio stations) keep their readers informed. They use the online calendar or they receive additional information.

23. 23Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Public relation work: 4. Explain to the community the need for digging up our streets and what is hidden in the underground.

24. 24Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt 1. Situation in Stuttgart 2. Stakeholders of the co-ordination process 3. The co-ordination process 4. Timing of works 5. Public relation work 6. Conclusion Co-ordinating Street and Highway Works in the City of Stuttgart

25. 25Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Conclusion: Our policies are aimed at co-ordinating and scheduling street/highway works and utility works whilst minimising traffic disruption. Our practices are guided by the following principle: Traffic flow has priority over works!

26. 26Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Conclusion: Traffic flow has priority over works! Our strategies are threefold: 1. Co-ordination and scheduling with the help of computer-based database 2. Implementation of works during specific timeframes 3. Community relations and public relations work

27. 27Regierungsbaumeister Michael Ilk - Landeshauptstadt Stuttgart, Tiefbauamt Thank you for your attention! Co-ordinating Street and Highway Works in the City of Stuttgart