1. LESSON 1 NOTES MAIL MERGE Chapter 10

2. Mail Merge – Form Letters Mail merge merges data stored in an database with a Word document. Mail merge is commonly used to create personalized letters. A form letter is a Word document with fields, which are placeholders for data from an Access table or query. Access form merge

3. The tab on the Word ribbon is organized for stepping through the process of creating a mail merge document. 1. Click Start Mail Merge – 2. Click Select - Use Existing List 3. Click Edit List 4. If the letter is to include an address block, click Address Block to automatically format and insert an address block. 5. Click Line to automatically format and insert a greeting. 6. Type the letter, clicking Insert Field to select a field name wherever data from the database should appear. 7. Click Results. Merge fields are replaced by actual data from the database. 8. Click & - Print Documents. Mailings Letters Recipients Recipient Greeting Merge Preview FinishMerge

4. Mail Merge – Labels Mail merge can also be used to generate labels. A labels document is formatted for use with a specified paper. Label paper is adhesive paper with multiple labels to a page. The tab is used to step through the process of creating labels: label Mailings

5. Steps for creating labels: 1. Click Start Mail Merge - 2. Click Select - Use Existing List 3. Click Edit List 4. If the labels are to include an address block, click Block to automatically format and insert an address block. 5. Create the label, clicking Insert Field to select a field name wherever data from the database should appear. 6. Click Labels 7. Click Results 8. Click & - Print Documents. labels Recipients Recipient Address Merge Update Preview Finish Merge

6. Formatting Mail Merge Letters and Labels Formatting can be applied to merge fields in the same way plain text is formatted. Before starting the labels, click Home – so that paragraphs are single-spaced, which will reduce the space between lines. No Spacing