1. Revalidation of WIC Checks Season 2012

2. 1/21/2016Template copyright 2005 www.brainybetty.com2 901: Definition of Revalidation  Revalidation is the process whereby the WIC State Agency: Reviews and approves payment, by the WIC bank of a previously rejected WIC check at the request of a WIC vendor.

3. 1/21/2016Template copyright 2005 www.brainybetty.com3 902: Reasons for Revalidation  Price altered checks that have no other check error.  Checks that are Rejected Over the Max Price.  Checks with no vendor stamp that have no other check error.  All stop payments initiated by the State Agency that were processed correctly by the store will be revalidated.

4. 1/21/2016Template copyright 2005 www.brainybetty.com4 903: Revalidation Policy  Price-Altered Checks: Vendors are responsible for initiating requests for revalidation. Approval of revalidation requests is linked to the vendor's performance during the current and previous quarters.  The policy applies to vendors who have not been designated as high risk due to check errors during quarterly billing. Vendors may request revalidation of a maximum of ten-(10) price altered checks: annually  Per store  Per fiscal year

5. 1/21/2016Template copyright 2005 www.brainybetty.com5 904: Revalidation Procedure  Checks that are Rejected for Over the Max Price: The Vendor submits the check to the WIC State Agency to review for payment. The State Agency will make the price adjustment if necessary to meet the allowable amount.

6. 1/21/2016Template copyright 2005 www.brainybetty.com6 903: Revalidation Policy  The State Agency will stamp the check with an override stamp and send it back to the vendor.  The Vendor will resubmit the check to the bank for payment within 60 days of the first day to spend.

7. 1/21/2016Template copyright 2005 www.brainybetty.com7 904: Revalidation Procedure  Checks with no vendor stamp that have no other check error: The Vendor stamps the check and resubmits the check to the bank for payment. Do not send checks to the State Agency for revalidation.

8. 1/21/2016Template copyright 2005 www.brainybetty.com8 904: Revalidation Procedure Process Outline:  Complete the Revalidation Request Form (See Attachment 14-Revalidation Request Form) and  Mail the Revalidation Request Form along with the rejected checks to the WIC State Agency at the following address: ATTN: WIC Vendor Manager 899 North Capitol Street, NE Third Floor Washington, DC 20002.

9. 1/21/2016Template copyright 2005 www.brainybetty.com9 904: Revalidation Procedure The State Agency will process Altered Checks, Over the Max Price Checks and Stop Payments for revalidation requests as follows:  Accept a maximum of ten checks per vendor per fiscal year for checks that were price altered with no other check errors.  Revalidate each check for the dollar amount shown.  Charge an administrative fee for processing each check submitted for revalidation that is price altered.

10. 1/21/2016Template copyright 2005 www.brainybetty.com10 The State Agency will process Altered Checks, Over the Max Price Checks & Stop Payments for revalidation requests as follows:  Submit the revalidated checks and request forms to the bank for payment within 30 days.  The bank will process a check for the amount revalidated to the store within 30 days of receipt of approval from the State Agency.  Notify the vendor of the amount revalidated on the Vendor Information Report. 904: Revalidation Procedure

11. 1/21/2016Template copyright 2005 www.brainybetty.com11 Further Questions Please contact: René Simms orJacqueline Proctor rene.simms@dc.govjackie. proctor@dc.gov (202) 442-9397 Office (202) 535-1017 Fax