1. Thank You Notes in the Workplace
A Guide for Professional Etiquette
Georgia CTAE Resource Network
Instructional Resources Office
Written by: Dr. Frank Flanders and Amanda Stephens
April 2009

2. Essential Questions Why is it important to write thank you notes?
What would be an inappropriate follow up for a job interview?
Can there be too much follow up after a job interview? Explain.

3. After a job interview, a follow up is important. For instance, a:
Ways to Follow Up
After a job interview, a follow up is important. For instance, a:
Hand-written thank you note
Typed thank you letter
Sometimes is not appropriate. Use discretion.
Phone call

4. In this lesson, we will discuss how to write a hand-written thank you note.

5. Importance Why should I write a thank you note?
Demonstrate that you have good manners
Show appreciation for the employer’s interest in you
Reiterate your interest in the position
Remind the employer about your qualifications for the position

6. Importance Handwritten notes are becoming rare as technology advances.
They show that you took extra time and thought
Handwritten notes are usually appreciated and get attention

7. Things to Remember
Promptness
Content
Revision

8. Promptness Write the thank you note the day of your interview
Mail by the next day
This ensures the note is received within 72 hours of the interview
Promptness shows you are responsible and efficient

9. Content: How to Write a Thank You Note
Date/Greeting
Write the date at the top, right hand corner
Greeting Example: Dear Mr. Smith,
Express your appreciation (about one sentence)
“Thanks for taking the time to meet with me about the account executive position yesterday.”

11. Content: How to Write a Thank You Note
Express interest
“The job seems like a very good match for my skills and interests. The strategies you outlined are just my style. I know I will be successful as well as enjoy the job.”
State why you are qualified
List any personal qualities, education, and/or experience you have that will enable you to succeed in this position
“In addition to my 8 years of experience in your industry, I will bring strong writing and leadership skills to your team.”

13. Content: How to Write a Thank You Note
Closing
Mention the future
“I look forward to hearing from you.”
Reiterate your appreciation
“Thank you for your time and consideration.”
Sign-off
“Sincerely,
(Your Name)”

15. Revision Proofreading over your note is extremely important
Grammatical errors reflect poorly on your abilities
Write a draft of your thank you note first
Review the draft several times, checking for grammatical errors

16. Revision Be sure to check the tone of your writing
If possible, have another person read over the note
They may see mistakes you did not see
They can give another perspective for improvements
Transfer your draft to the thank you note you wish to use and promptly mail it
Good penmanship is important!

17. Choosing a Thank You Note
It is important to buy good, quality stationery
Personalized stationery looks very professional
Be sure to choose a thank you note that is appropriate

18. Which of these thank you notes do you think is appropriate for a job interview follow up?

19. Other Reasons to Write a Thank You Note:
When you receive a gift:
Birthday, anniversary, Christmas, wedding, etc.
Award/Scholarship
When you visit someone’s home
Dinner party
Houseguest