1. 1 Cataloging Streaming Video On The Web: Collaboration Between Catalogers, an Archivist, and a Documentary Filmmaker Meyer Library, Missouri State University Springfield, Missouri

2. 2 Digitizing archival film rolls into streaming video Preserved raw footage collected on more than 300 film rolls in 1978-1979 for two documentaries; portrayed a disappearing way of life in the Shannon County, Missouri Ozarks Had to be merged with separate sound tapes for streaming video Scene and shot descriptions contained in original production logs Intended to be accessed through Virtually Missouri Web site (grant-funded) Cataloged in MARC, and converted to Dublin Core for Web site

3. 3 Cooperating team Project director and documentary filmmaker Bob Moore, who wanted to learn to catalog! Archivist Dave Richards, who provided advice Meyer Library Catalog Department personnel, who had never cataloged streaming video: Marilyn McCroskey, Head; Raegan Wiechert; Donna Campbell; Lisa McEowen-LeVangie; Peggy McCarty

4. 4 Streaming video on Web site Each camera roll was digitized and posted individually on the Web site Camera roll content was divided into shot sequences represented by captioned thumbnails on the item-level Web page Sometimes segments on one camera roll were unrelated (filmed in order of where the filmmaker went next) Web links would be put in catalog records in 856 MARC fields to go directly to the streaming video on the Web

5. Relative size (new)

6. 6 Getting the cataloging done…. First of two grant proposals by Bob Moore was for digitization of 45 of the 300+ archival camera rolls Since the original production logs contained detailed descriptions of each camera roll, Moore wished to create the first drafts of catalog records Moore and David Richards met with catalogers for explanation of an annotated draft of a MARC record template, provided by catalogers as a “guess” without seeing footage (some things would later change)

7. 7 Getting the cataloging done…. (cont.) Some information would be the same or similar on all cataloging records While digitization was being done off-site, Moore used his original production logs to create MARC records in Microsoft Word, and e-mailed them to catalogers Catalogers converted Word versions to new OCLC records; also entered into local consortium catalog Search at http://library.missouristate.edu Title search: A portrait of the Ozarks

8. 8 Getting the cataloging done…. (cont.) Copy/paste from Word version to OCLC did not always work for 505 (dashes not always recognized; caused OCLC to give mysterious error messages) Some corrections had to be made later, as we learned more about cataloging streaming video and about the contents of footage on the rolls All of the cataloging needed to be done in time for Moore to crosswalk the MARC information to Dublin Core format

9. 9 Meeting project deadlines…. After a few delays at the lab, the final camera rolls were synced with audio, compressed and uploaded to a streaming server at Missouri State University Catalogers waited to be told the 856 links were “live” before uploading saved Connexion records to OCLC and local consortium database, SWAN Moore converted the MARC information to Dublin Core for Web site Searchable SWAN catalog records had to be in place and linked to item level Web pages before funding for the second phase of the digitization project (60 camera rolls) would be approved

10. 10 Some cataloging decisions we had to make Main entry: we decided on filmmaker GMD: [electronic resource] (but video “g” workform) Title proper from header on Web page; “subtitle-like” phrase caused issues in 245 due to $n Were these “published”? We decided the Web was a form of publishing, and used a full 260 Whether to have a 300 field (we did, based on new rules that seem to allow the option; but no $c) How much technical information to include (same on all catalog records) Whether to limit summary: we decided to use entire filmmaker’s summary for the local color and ease for him to copy later into Dublin Core

11. 11 What we have learned…. Two catalogers working on such a project is better than several, if time permits; communication and corrections would be easier If there is control over the title proper, try to avoid a subtitle-like phrase if $n is used in MARC record A record template works well as long as there is a last, careful proofreading of each record to eliminate stray information A non-librarian can learn to create good MARC records that catalogers can adapt Local system (ours is Innovative) may not display correctly without a location code and item record

12. 12 Flow chart 505 Example: Camera Roll 182 505 0 ǂ a 1. Shots (5) of house converted from log cabin -- 2. Eminence water tower -- 3. Close-up pans (3) of smoke rising from chimney -- 4. Shaping log with broadax (from side) -- 5. Shaping with broadax (from end of log) -- 6. Smoothing log with broadax (from side) -- 7. Finished side (from end of log) -- 8. Wide shots showing tie hacker in forest (pan and zoom) -- 9. Notching side of log with wood ax – 10. Shaping second side of log with broadaxe Virtually Missouri Database Dublin Core for Collection & Item (derived from MARC) SWAN / Meyer Library Catalog MARC Records for Collection & Item MARC 856 40 – Link to item (camera roll) web page. MARC 856 42 - Links user to SC collection page. MARC 505 (Item) contains TOC corresponding to thumbnail captions on item web page. Streaming Video Server Indexed Windows Media files of camera rolls. crosswalk SC Collection Main Page Collection information and links to item (camera roll) web pages 12345 6789 10 Camera Roll 182 StartPauseResume Streaming Video of Shot 10 Shannon County Project – Metadata Flow Chart