2. Annette Berksan aberksan.com/a11y Accessible Presentations

3. 2 Imagine

4. Nov. 19, 1863

5. 4 Imagine?

6. 5

7. 6 Organizational Overview United States of America

8. 7  We are met on battlefield  Dedicate portion of field  Unfinished work  World can never forget Agenda

9. 8  Dedicate  Consecrate  Hallow this ground  World will little note nor long remember Not on the Agenda

10. 9  Men are equal  Gov’t of/for/by the people Critical Success Factors

11. 10 Go to the next slide and find out! Holy Powerpoint, Batman! What point is Annette trying to make? ????

12. 11 are the presentation YOU

13. 12  Prepare  Design  Deliver  Share Today’s Agenda

14. 13 Audience

15. 14  see well or at all  hear well or at all  move well or at all  speak well or at all  understand information presented in some ways well or at all Some of you audience may not be able to: Audience Considerations

16. 15 Ask in advance if anyone needs an accessibility accommodation Ask

17. 16  Book early  More than one interpreter may be needed  Logistics  Lighting  Technical terms Sign Language Interpreters

18. 17  Assistive listening devices  Audio transcripts and video captions  CART (Computer assisted real-time translation services) Captioning & Listening Devices

19. 18  Large print  Braille  Email the presentation in advance Handouts

20. 19  Captioned Video  CART Real-Time Captioning  Interpreter  Assistive Listening Device  Wheelchair Inclusive Presentation

21. Location 20

22. 21  Room size & shape  How many seats  Stage location  Room obstructions  Accessibility of venue Venue

23. 22  Theatre  Classroom  Boardroom Seating

24. 23 Reserve Seating

25. 24 Design

26. 25  Use san-serif fonts (Verdana)  At least 20-pt  32-pt is better  Avoid Italics Font

27. 26  No more than 6 lines of text per slide  5 or 6 words per line  Left justify  Mixed case instead of all capitals Content

28. 27 Think of other ways to convey information Parentheses to highlight negative numbers Astericks to highlight important or required information Don’t Rely on Color Alone

29. 28 This is blue text on a yellow background. This is red text on a green background. Black text on white is best. Always put text on a plain, solid- colored background Provide Sufficient Contrast

30. 29 Keep them as simple as possible Figures, Graphs & Tables

31. 30 Deliver

32. 31  Use a microphone  Speak clearly and at a moderate pace  Face the audience to facilitate speech-reading  Pause between slides Be Heard & Understood

33. 32 Announce slide numbers, titles and transitions Describe Slides

34. 33 Describe & provide vital information of all graphics — including tables, charts and images. Describe Images

35. 34  Repeat questions and comments from the audience for all to hear Question & Answer Session

36. 35 Share

37. 36  Instead of using (continued) in the title, use (1 of 3), (2 of 3), (3 of 3). Accessibility Tips (1 of 3) Accessibility Tips (2 of 3) Accessibility Tips (3 of 3) Give Each Slide a Unique Title

38. 37  Use alt text on all images, charts and tables  Group multiple objects together and add alt text to the grouped object Use Alt Text for Graphics

39. 38  Choose standard design with accessibility in mind  You can customize standard design in Master Pages Use Standard Design

40. 39  Use standard layout to design each slide  You can customize layouts in Master Pages Use Standard Layouts

41. 40  Don’t use text boxes  Don’t copy and paste images Add text and graphics with standard layout options Adding Content

42. 41  For easy design, use Master Pages to set fonts and styles  Create new layouts  Use multiple designs in same deck Customize Master Pages

43. 42 Home Tab > Drawing Tools > Arrange > Selection Pane Test Reading Order

44. 43 Visual order doesn’t match the order in which a screen reader will read the slide. Correct Reading Order

45. 44 Questions

46. DARS Accessibility Team accessibility@ dars.state.tx.us Thanks!