1. Federal Electronic Records Management: Current Trends and Tools Brave New World of E-Records Puget Sound Region Records Management Seminar June 23, 2010 Bill Greathouse National Archives and Records Administration

2. Electronic Records Trends  Increasing cost  Increasing complexity  Increasing volume  Increasing use of e- mail  Records management a low priority 2

3. Government Accountability Office  Reports The Challenges of Managing Electronic Records  June 17, 2010; 18 pages  www.gao.gov/new.items/d10838t.pdf Electronic Records Archives  June 2010; 6 pages and attachments  www.gao.gov/new.items/d10657.pdf 3

4. Cost  Federal information technology spending, 86 billion dollars a year and growing  Enterprise electronic records management system $100,000 to $250,000  NARA Electronic Records Archive Spent: over 300 million dollars Estimated: 567 million dollars 4

5. Complexity  Digital audio  Digital video  Geographical information systems  Shared content  Embedded content  Dynamically created content 5

6. Complexity (continued)  Social media Blogs, wikis, tweets, etc.  4,800 Different Formats The ERA: Technology to Aid Archivists and Historians www.archives.gov/publications/prologue/2005/ winter/era.html 6

7. Volume  Census Bureau 600 to 800 Million Image Files (2000 Census)  Bush Administration 77 terabytes of data 35 times as much as Clinton  DOE National Energy Research Scientific Computing Center 3.9 petabytes of data 7 4,000,000,000,000,000 bytes

8. Email  “It is unstructured data, and it can be about anything, or about several subjects in the same message, making it difficult to classify by content.”  User classification problem  At least 24 million e-mail messages from Clinton Administration 8

9. Tools  Cloud computing csrc.nist.gov/groups/SNS/cloud- computing/cloud-def-v15.doc  Big bucket schedules  Open Government Initiative  Electronic Records Archives  Higher priority for records management 9

10. The End  Questions? Now Or later…  Bill Greathouse  bill.greathouse@nara.gov  206 336-5145 10