1. JABSOM Annual Faculty Reporting Instructions For Reporting Session: July 1 – June 30

2. Notes  All reporting is for academic year (July 1 – June 30)  Reporting is required for all compensated faculty only  Faculty with joint appointments should complete a report for your primary department only  You will need a UH email username/password to log in  All text comments need to be kept at a 500 word limit  Upon submission deadline, forms will not be accessible as to allow for your chair to begin reviewing all entries.

3. Reminders  Click on the “save” button at the end of each section to save your work  At the end of your session, you must click on the “submit” button to submit your form  You may submit/change your data as many times until the deadline  Upon clicking “submit” a printable version will appear  Click on “Click to Print” button to print a copy for your files  Click on “log out” to end your session

4. Need a UH email account?  UH email username/password is required to log- in to the reporting system  If you have forgotten your username/password or need to obtain one go to the following website: UH ITS Email Set-Up UH ITS Email Set-UpUH ITS Email Set-UpUH ITS Email Set-Up  Please note that your UH username/account will be issued directly by UH ITS Dept –Contact the UH ITS Help Desk at 956-8883 for assistance

5. To Begin Your Reporting Session Go to the Faculty Development Website: http://jabsom.hawaii.edu/facdev 1. Click on the “Annual Faculty Reports” tab 2. Click on “Annual Report Forms – All Faculty and Department Chairs”

6.  You will get a screen with information about a security certificate, please click “yes” to proceed.

7. Log-In Screen  You will then see the log-in screen. Log-in with your UH username and password (same as your UH email account)Log-in with your UH username and password (same as your UH email account)

8. Reporting Forms  You will have two forms to submit: 1.Faculty Report 2.Evaluation of Department Chair Form

9. Reporting Forms  Click on the appropriate form  Make sure that your name appears at the top  Select your department from the drop-down menu

10. 1. Annual Faculty Report  Your contribution to your department and JABSOM’s annual report  If you submitted a form last year, your data will be stored on your form  Be as accurate as possible  When unsure, please make your best estimate  All data will be stored for future use  The form is broken up into sections which are indexed at the top of the form, if you are returning to complete your form, you can click on the section where you left off and start from there.

11. 1. Annual Faculty Report: Reminders  Please be aware of the data being requested, in the block columns to the right, please indicate a numerical number and not text

12. 1. Annual Faculty Report: Process  Upon submission deadline, your dept chair will review your report and include comments at the end of the form  Your chair should schedule a one-on-one meeting with you to discuss your efforts and goals for that year  You will both sign the form at time of meeting and your department should keep it on file

13. 2. Evaluation of Chair Form  This form allows faculty to rate their chair anonymously anonymously  Please evaluate only your department chair chair  The origin of the report will not be disclosed to your chair  Your name must appear on the form for validation purposes only validation purposes only

14. 2. Evaluation of Chair: Notes  After the deadline, all forms will be reviewed anonymously by the Vice- Dean/Dean. reviewed anonymously by the Vice- Dean/Dean.  The Vice-Dean/Dean will meet with all Chairs one-on-one to discuss overall outcomes of the evaluations

15. Questions? Contact the following: For content questions: Dr. Rosanne Harrigan Associate Dean of Faculty Affairs harrigan@hawaii.edu For technical assistance, all other questions: Lori Matsuzaki JABSOM Faculty Development Coordinator 692-0884 lmatsuza@hawaii.edu