1. Property Control Loren Cook Alice Seavers Jill Escue Charles Vale Ella Ginn

2.  Overview of Property Control  Capturing Equipment Transactions  Managing Your Inventory  Annual Physical Inventory

3.  Administration of the provisions of the State of Illinois Property Control Act, especially as it relates to items of equipment  Capture Equipment Transactions  Tag Equipment & Record in AIS  Manage Equipment Records  Facilitate the Annual Physical Inventory

4. Property Control Library Books Purchase Orders Gifts Foundation Livestock Pcard

5.  Blue Tag Non High-Theft Between $100 - $499.99 Mailed to Departments  Silver Barcode Tag High-Theft $500 and up Applied by Property Control

6.  Alert Property Control of a Purchase  Urgent vs Not Urgent  Require Either PO Number Issued by Procurement Serv. P-Card Transaction ID  Building & Room Required  Item Description & Qty.

7.  Correct Object Code  Required Fields Equip Price Per Unit Equip Num of Units Equip Bldg & Room Num Assign to Unit Num Equip Purchasing Num Equipment Serial Num Equipment Make-Model  Transaction Notes (3000 Characters)

8. LoansTransfers SurplusDeletions

9.  Required for Equipment Leaving Campus  Renewed Annually in May  Best Practice for Laptops & Tablets  Complete All Fields Borrower Information Purpose of Loan  Signed by Unit Officer or 1 Level Up if Unit Officer is Borrower

10.  Transfer to Another Department  Signatures by Both Sending and Receiving  Email, Fax, or Campus Mail

11.  Transfer to Surplus Property  2 Laborers 1 Truck  Operating On A Building Cycle

12.  Remove Items from Inventory  Pre-approval Required  Trade-In on PO Only  Lost or Stolen Only Done After Inventory

13.  Annual Physical Inventory  Emailed After All December Transactions Have Been Updated  Inventory Listing  Annual Inventory and Location Certification

14.  Identify Your Space  Go Room-by-Room  Record ALL Tag Numbers Including Those Not On Your Inventory  Compare to Inventory Listing  Search for Missing Items

15.  Barcode Tags Majority of Tagged Items  Blue Tags Not Inventoried  Metal Tags Numbers Below 350000 Approx. 1600 on Inventory Most Are On Items That Could Not Be Retagged

16.  Report Results  Location Certification Signed by Unit Officer  Inventory Listing Location Changes Additional Items Notes  Transfers & Deletions

17. Follow Purchasing Rules Manage Your Inventory Take A Thorough Inventory Stewardship of the University’s Equipment