1. Student Initiator and Student Department Manager Training PeopleAdmin 7

2. Allows departments to post student positions Allows student applicants to apply for positions using the applicant portal Student positions have been created within PA; Student Initiator/Student Department Manager will post openings based on these predefined positions PeopleAdmin – What’s New

3. The roll out for student position postings began in PeopleAdmin 7 on Dec. 10, 2015 Same URL as previous version https://jobs.westga.edu/hrhttps://jobs.westga.edu/hr Campus users login to the employee portal using UWG credentials, students will have access to PeopleAdmin 7 as applicants only. Use Firefox or Chrome – DO NOT user Internet Explorer! PeopleAdmin – How to Access

4. Employee Initiator Department Chair/Manager Dean/Director/AVP Provost Office – faculty positions only Provost/VPAA – faculty positions only Vice President Search Committee Chair Student Initiator – student positions only Student Department Manager – student positions only PeopleAdmin – User Types for Staff Positions

5. Student Initiator – this user role has access to create/review/edit and submit student hires in the PA system if the supervisor/department manager has authorized user to be an initiator for the position. Student Department Manager - this user role has access to create/review/edit and approve student hires in the PA system. PeopleAdmin – User Types Defined

6. Budget Human Resources Career Services (for student positions) SRAP (for student positions) Financial Aid (for student positions) PeopleAdmin – Other User Types

7. PeopleAdmin – Workflow Review

8. PeopleAdmin – Home Page Layout

9. PeopleAdmin – Home Page When using PeopleAdmin must determine two things: 1. What user role do I need to use? Employee, Initiator, etc. 2. What type of action do I need to take? Applicant Tracking or Position Management

10. Blue background = Applicant Tracking Orange background = Position Management Purple background = Performance Management

11. Always click the refresh button whenever changing roles or modules – you will also see a green bar indicating a user type change. PeopleAdmin – Changing Roles & Modules

12. Demonstration for Creating a New Posting for a Student Position (step-by-step instructions provided) Can be done by Student Initiator or Student Department Manager PeopleAdmin – Create a Posting for a Student Position

13. The posting will now move through multiple levels of approval including:  Student Department Manager  Career Services  Budget Services  Financial Aid  SRAP PeopleAdmin – Create a Student Posting

14. Now that your posting has been created and submitted for approval, you have the ability to see the posting in your “Watch List” The Watch List has different “inboxes.” Make sure you are selecting the appropriate tab to view your Posting PeopleAdmin – Create a New Posting: Watch List

15. When the Posting tab is selected in your Watch List, you will see your posting and its current state. PeopleAdmin – Create a New Posting: Watch List

16. To “UnWatch” an action, click on the Watch List button and select the Actions dropdown for the posting you want to unwatch. PeopleAdmin – UnWatch an Action

17. As the Student Department Manager role, you will need to review the posting details. You can edit the posting if necessary Two actions that can be taken upon review:  Edit, approve and submit to Career Services  Return transaction to Student Initiator PeopleAdmin – Student Department Manager

18. An email will be received when you have a transaction in your Inbox awaiting approval Log into PeopleAdmin; select Applicant Tracking (blue background) and select the Student Department Manager role. View your Inbox PeopleAdmin – Inbox

19. Your Inbox is where you will see all transactions that are awaiting your approval The Inbox has different “mailboxes.” Make sure you select the appropriate tab to view the transaction that you want to take action on. PeopleAdmin - Inbox

21. PeopleAdmin – Inbox Review and edit as necessary

22. Demonstration of Approving a Transaction PeopleAdmin - Demonstration

23. PeopleAdmin – Review Student Applicants and Create Hiring Proposal Workflow

24. This action is done by the Student Department Manager Demonstration for Reviewing Student Applicants and Creating a Hiring Proposal (step-by-step instructions provided) PeopleAdmin – Review Student Applicants and Create Hiring Proposal

25. Student Employment Postings MaryBeth Phillips LaToya Scroggins studentemployment@westga.edu 678-839-6431 ITS Help Desk Single Sign On Issues (only) servicedesk@westga.edu 678-839-6587 System Support and Reporting Vickey Pollard vpollard@westga.edu 678-839-6403 PeopleAdmin – Contact Information

26. THANK YOU!!