1. Robots get closer to humans 2005 IEEE International Conference on Robotics and Automation 18 - 22 April 2005 Catalonia Congress Palace Barcelona - SPAIN General Cha i r: Alícia Casals Program Chair: Rüdiger Dillmann Honorary Chair: Georges Giralt Robots get closer to humans

2. Activities 12 Parallel sessions Workshops and Tutorials Industrial Forum Young professional lunch Town Hall

3. Robots get closer to humans - Pessimistic participation 700 - Realistic 1000 - Optimistic 1200 Participation prediction Real participation 1181

4. Robots get closer to humans Bundle Registration “Free” (10 €) entrance to Workshops for Students Promotion for Students

5. Robots get closer to humans ICRA 2005 in Numbers 1700 Paper Submissions 21 Video Submissions 240 PC Members 771 Accepted Papers (45,4 %) 1216 Registrations (Conference Attendees) 433 Student Registrations (36,6 %) 170 Sessions in 12 Tracks

6. Robots get closer to humans Review Process Program Chair Region Chairs PC Members America Asia&Aus Europe 72 69 99 3 33

7. Robots get closer to humans Paper Submissions (1700 total)

8. Robots get closer to humans PC Committee Members (240 total)

9. Robots get closer to humans Paper Submissions / Region

10. Robots get closer to humans Paper Submissions / America (503 total)

11. Robots get closer to humans Paper Submissions / Asia-Oceania (628 total)

12. Robots get closer to humans Paper Submissions / Europe (580 total)

13. Robots get closer to humans Submissions / Research Areas

14. Robots get closer to humans Main Paper Submissions

15. Robots get closer to humans Acceptance Papers / Country

16. Robots get closer to humans Acceptance Rates / Country

17. Robots get closer to humans Review Process 121 reviews were missing after the deadline 138 Conflict papers needed a third review Definition „Conflict“ Paper: Paper has two reviews with recommendations differing more than 2 fields (102 papers) Mean values (over all fields) of both reviews differ more than 5 points (17 papers) „Relation“ of both reviewers is „low“-“very low“ or worse (19 papers)

18. Robots get closer to humans What was „good“ PC members turned in reviews of good quality in time Hierarchical review process was a success, selection of „trusted“ PC members by Region Chairs increased responsibility Good time management through the whole preparation process, starting with „hard“ deadline Number of „protesters“ was low (ca. 50)

19. Robots get closer to humans What was „bad“ Conference topics list was not detailed enough (used to assign papers to PC members) Very difficult to assign PC members their preferred fields (two selections with „would like to review“ and „am also able to review“ might be better than just one list) Type of communication between General Chair+Secretariat and Program Chair was ok but could be improved (if this is possible at all with two different locations). Lots of overhead and possible source of error through data transfer via excel sheets, a entire web solution with total access to the database could help.

20. Robots get closer to humans Budget Conference IEEE Industrial Forum (IEEE / IFR)

21. Robots get closer to humans 1 Registration 1.1 Advance Members 500 €380190.000 € Non-members 625 €217135.625 € Students 200 €37074.000 € 1.2 Late Members 600 €7846.800 € Non-members 750 €4936.750 € Students 300 €6318.900 € Total Registration 1.181502.075 € INCOME

22. Robots get closer to humans 2 Workshops 2.1 Full day22631.240 € 2.2 Half day13510.325 € Total Workshop36141.565 € INCOME

23. Robots get closer to humans 4 Exhibit Income 1.740 €1627.840 € 3 Proceeding sale Proceedings plus sale 50 €341.700 € Sale to IEEE 20 €75015.000 € Net Page Charge 190 €11020.900 € Total proceedings 89437.600 € INCOME

24. Robots get closer to humans EXPENSES 1 Promotion Call for papers3.500 € Advanced announcementN/A Advance programN/A Final ProgramN/A Total Promotion3.500 €

25. Robots get closer to humans EXPENSES 2 Proceedings Printing digest 20.000 € Shipping and Handling 1.000 € DVD Proceeding-1500 45.000 € Total Proceedings 66.000 €

26. Robots get closer to humans EXPENSES 3 Administration Secretariat and local arrangement45.000 € Personpower (Students…)9.000 € Office material5.000 € Exhibit expenses6.000 € Equipment rental50.000 € Meeting room rental65.000 € Web page6.000 € VISA/MC Discount 4%24.900 € Signs and posting5.000 € Security5.000 € Telephone, fax and e-mail5.000 € Audit3.200 € Total Administration229.100 €

27. Robots get closer to humans EXPENSES 5 Committees General Chair and Cochair Travel 5.000 € Contingency 10.000 € Program Committee Travel 30.000 € Plenary speakers 4.000 € Awards 4.000 € Total committees 53.000 €

28. Robots get closer to humans 6 Workshop/Tutorial Expenses Workshop notes 6.000 € Speakers honoria and travel 15.000 € Setup expenses 5.000 € Total workshop 26.000 € EXPENSES

29. Robots get closer to humans INCOME 564.580 € 527.083 € EXPENSES SURPLUS 6 ~ 8 %

30. Robots get closer to humans