1. University of Tennessee, Office of Information Technology Believe in Magic: Creating a Shift Substitution System With No Budget

2. University of Tennessee, Office of Information Technology The Problem: No budget Professional programs didn’t meet our needs and were too expensive

3. University of Tennessee, Office of Information Technology The Solution: Create our own

4. University of Tennessee, Office of Information Technology But How?

5. University of Tennessee, Office of Information Technology Designing Students (and Subs) Blending Wishes with Reality It Can be Done

6. University of Tennessee, Office of Information Technology Needed: Daily Email Search feature Notes and Requests Auto-track hours subbed Web-based Secure Log-on Student/Staff can submit Review shifts Guaranteed Subs

7. University of Tennessee, Office of Information Technology Wanted: Separate logons for Student Assistants (SAs) and Lab Managers (LMs) SAs and LMs see different shifts Track guaranteed shifts – limit 5 Ability to export search results to Excel

8. University of Tennessee, Office of Information Technology We got all that And we asked our students for suggestions

9. University of Tennessee, Office of Information Technology Listening to our Students made them Happy And made our system better

10. University of Tennessee, Office of Information Technology Student Suggestions: SAs can delete their own subs (before approval) SAs can mark a sub as permanent

11. University of Tennessee, Office of Information Technology Technical Stuff: Keep It Simple

12. University of Tennessee, Office of Information Technology Keep It Simple Used Active Server Pages (ASP) Access database with only one table Re-used LDAP login from SA web page. Spent $169 on full version of ASPEmail

13. University of Tennessee, Office of Information Technology Keep It Simple Student interface has three things: Submit a sub, Subs List, Review My Subs Staff interface also includes: Administration page and Search features

14. University of Tennessee, Office of Information Technology The Interface

15. University of Tennessee, Office of Information Technology Login

16. University of Tennessee, Office of Information Technology Students Staff

17. University of Tennessee, Office of Information Technology Submit a Sub

18. University of Tennessee, Office of Information Technology Take a Sub - Students

19. University of Tennessee, Office of Information Technology Take a Sub - Staff

20. University of Tennessee, Office of Information Technology Review Subs

21. University of Tennessee, Office of Information Technology Administration Approving Subs Guaranteed Subs Daily Shifts Searching

22. University of Tennessee, Office of Information Technology Admin Page

23. University of Tennessee, Office of Information Technology Searching

24. University of Tennessee, Office of Information Technology Search Results

25. University of Tennessee, Office of Information Technology The Results SAs don’t get confused Timesheets easier to approve Easier to figure out who’s working Fewer errors when approving shifts

26. University of Tennessee, Office of Information Technology Links Subs Demo, including a downloadable source: http://www.labs.utk.edu/subsdemo/ http://www.labs.utk.edu/subsdemo/ Our Email: labs@utk.edu labs@utk.edu

27. University of Tennessee, Office of Information Technology Thank You!