1. www.calpoly.edu Next Gen: Campus Collaboration

2. Campus Consultation – Summer through Fall 2013 – Help identify important characteristics of our Next Generation Collaboration environment. A replacement/enhanced solution must be chosen by January, 2014. Our existing Zimbra support contract expires September 30, 2014. Next Generation: Campus Collaboration Platform 1/23/20162

3. Needs to Address Current Capabilities: – Email – Calendaring – Contacts Needs to Also Include: – Campus-wide Document Storage / File Sharing Solution – Mobile Device Interfaces Also Considering Other Features Available Such as: – Chat/IM, Video Communication, Mobile App Integration, Etc. Next Gen: Campus Collaboration Platform 1/23/20163

4. Today’s Goal is to Inform You About the: – Plan – Process – Timeline – Evaluation Criteria – Product range being considered Next Gen: Campus Collaboration Platform 1/23/20164

5. Objective Review of each Product by Enterprise Applications – What functionality can or can not be controlled Request for Input from Campus constituents via Focus Groups Hands-on Access to each Product Collection of Feedback from Focus Groups Summarize Findings Recommendation Sent to Provost Plan 1/23/20165

6. Focus Group Formation – Groups will include members who share common collaboration requirements – Sessions will demo specific elements of each product Hands-on Testing and Evaluation – Test accounts will be available in each of the systems Analyze and Summarize Feedback Prepare Final Recommendation Process 1/23/20166

7. Campus Evaluation of Identified Products – Summer 2013 Staff Admin Support Staff – Fall 2013 Faculty Students Project Concludes and Recommendation Sent to Provost – November 2013 Timeline 1/23/20167

8. Product Features – Does the product support the current teaching, learning, and business needs of Cal Poly? – Does the product allow for future growth and expansion? – Comparison of Utility vs Value Added Total Cost of Ownership Security ADA Compliance and Accessibility Support and Maintenance Effort Evaluation Criteria 1/23/20168

9. Google for Higher Education Microsoft 365 Zimbra 8/9 Products 1/23/20169

10. Google Apps for Education 1/23/201610

11. Microsoft 365 1/23/201611

12. Zimbra 8 1/23/201612

13. Contact info: next-gen-campus-collab@calpoly.edu Project Info will be Available on: http://servicedesk.calpoly.edu/content/next-gen-campus-collab http://servicedesk.calpoly.edu/content/next-gen-campus-collab Questions? Contact and More Information 1/23/201613