1. USING ACCESS TO SEGMENT SURVEY DATA

2. OPEN ACCESS You May Need to Search for the Program You May Need to Search for the Program Access is a Database Access is a Database You can use it to easily Segment Data You can use it to easily Segment Data Attention to Detail in Data Entry is VERY Important Attention to Detail in Data Entry is VERY Important

3. GETTING STARTED 1.Open Access 2.Select: Blank Desktop Database 1.Click Once 2.Name the Database 3.Save to E-Disk 3.Change View to: Design 1.Name Your Table

4. CREATING THE TABLE 1.Primary Key 1.MUST BE UNIQUE: Use Survey # 2.Field Name 1.The Name of Your Categories 2.Ex. Age, Gender, Question #1, Etc. 3.Data Type 1.What is Allowed to Be Entered 2.Ex. Number, Yes/No, Text, Etc.

5. ENTERING THE DATA 1.Change View to Datasheet 1.Select yes when Asked to Save 2.Enter Data 1.Primary Key Can Never Be Left Blank 2.Be Consistent 1.Ex. Words, Spelling, Etc. 2.Queries Will NOT Work if There are Errors! 3.Use the Tab Key to Move Through Columns

6. CREATING QUERIES 1.Choose the Create Tab 2.Select Query Wizard

7. CREATING QUERIES 1.A New Table will Pop-Up 2.Always Select: 1.Simple Query Wizard

8. CREATING QUERIES 1.Tables/Queries 1.Be Careful to ALWYS Select the Table which Contains Your Data 2.As Your Create Queries, They Will be Added as Options 2.Available Fields are the Fields You Wish to Review 1.Select Just the Ones You are Interested In or All of the Fields

9. CREATING QUERIES 1.Keep Detail Selected 1.Click Next 2.Name Your Query 1.Click Finish

10. SEGMENTING QUERIES 1.Change View 1.Design 2.Criteria Field 1.Allows you to Segment 2.MUST Match EXACTLY 3.Use Multiple Criteria 3.Click Run to See Results

11. SORTING QUERIES 1.Use the Drop Down Options to Sort Queries 2.Unfortunately Access Will Not Provide Averages or Totals 1.Manually calculate or Use Excel