1. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 1 Chapter 2 Business Processes, Information, and Information Systems

2. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 2 Review from previous chapter IS and IT are NOT the same. Example of building a house Building a house is more than having nails, lumbers,…

3. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 3 Agenda 1.What is a business process? 2.What are the components of the business process? 3.What is information? 4.What role does information play in business processes? 5.How do information systems support business processes?

4. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 4 How Did This Stuff Get Here? Business processes must work together Each business must Obtain payment Cover costs Make profit

5. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 5 Business Processes Network of: Activities Resources Facilities Information Interact to achieve business function

6. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 6 Business Processes, continued Business systems Examples: Inventory management processes Manufacturing processes Sales and support processes Human Resource process

7. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 7 Business Process Activities Facility Information Resource

8. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 8 Portion of Inventory Management Business System Figure 2-1

9. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 9 Inventory Management Business System Purchasing (activity) queries Inventory Database (facility) obtains Quantity OnHand (information) If reorder needed, Purchasing generates Order (information) to Supplier (resource) Order Placement (activity) sends copy to Receiving (activity) Receiving puts goods into Inventory (facility) Record sent to Inventory Database and Payment (activity)

10. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 10 Inventory Management Business System, continued Supplier sends Shipping Invoice (information) to Payment ShippingInvoice compared to Order, generates Check (information and resource) Counter Sales (activity) interacts with Customer(resource), Inventory (resource), and Inventory Database (facility)

11. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 11 What Are the Components of a Business Process? Activities Resources Facilities Information

12. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 12 Activities Transforms resources and information from one type into another Follows rules and procedures Can be manual, automated, or combination Example: Payment (activity) transforms Quantity Received (information) and Shipping Invoice (information) into Payment To Supplier (resource)

13. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 13 Resources Items of value External to organization Examples: Customers Suppliers A Cheque A case of milk

14. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 14 Facilities Structures used within business process Examples: Inventories Databases Factories Equipment Trucks …

15. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 15 Information Used by activities Determine how to transform inputs into outputs Difficult to define

16. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 16 INPUTOUTPUTPROCESS FEEDBACK Information

17. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 17 What is Information? Knowledge derived from data Data presented in meaningful context Processed data Data processed by summing, ordering, averaging, grouping, comparing A difference that makes a difference

18. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 18 Data Recorded facts or figures (Raw) Not meaningful on its own

19. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 19 Characteristics of Good Information

20. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 20 Good Information Accurate Correct and complete Crucial for management Cross-check information to ensure accuracy Good looking information don’t count Timely Produced in time for intended use, E.g. Weather forecast should be realistic and mentioned in the requirement phase, Cost effective, ex: customer response to online ads Relevant To Context: hourly wage is useless for the CEO to Subject : 15-year mortgage is irrelevant to short-term interest rate

21. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 21 Good Information, continued Just Barely Sufficient Sufficient for purpose for which generated Do not need additional, extraneous information- some information should be to ignored Worth Its Cost Info is not free Appropriate relationship between cost and value Information systems cost money to develop, maintain, and use Must be worth the cost Should be subject to financial analysis/ feasibility analysis

22. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 22 What Is the Role of Information in Business Processes? Business processes generate information: Brings together items of data in a context May be higher level Useful for management and strategy decisions

23. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 23 How Do Information Systems Support Business Processes? Used by activities in a business process Several activities may use one system Activity may have own system Activity may use several systems Systems designers determine relationship of activities to information systems Relationship determined during systems development

24. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 24 What Does It Mean to Automate a Process Activity? Insert 2-3

25. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 25 Automation of Process Activity Automation of processes Transfer work done by people to computers People follow procedures Computers follow software instructions

26. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 26 Information System Supporting Counter Sales Figure 2-4

27. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 27 Portion of Inventory Management Business System Figure 2-1

28. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 28 Information System Supporting Counter Sales, continued Fully automated Cashiers do not require extensive training Cashiers do not work directly with programs on computer Computer in cash register communicates with computer that hosts Inventory Database Programs record sales and makes changes

29. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 29 Information System to Support Payment Figure 2-5

30. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 30 Portion of Inventory Management Business System Figure 2-1

31. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 31 Information System to Support Payment, continued Payment receives QuantityReceived and ShippingInvoice and produces SupplierPayment Mostly manual Accounts Payable Clerk reads documents and issues payment or investigates discrepancies Processing exceptions complicated Programming expensive Probably not effective Requires training

32. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 32 Information System to Support Purchasing Figure 2-6

33. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 33 Portion of Inventory Management Business System Figure 2-1

34. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 34 Information System to Support Purchasing, continued Purchasing clerk computer runs program that queries database and identifies stock levels and generates PurchaseOrder Designers balanced work between automation and manual activity Searching database is repetitive Automated process Selecting suppliers is complicated Manual process Purchasing clerk needs much more training than cashier

35. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 35 Integrating business processes We discussed examples of three separate business processes. Some companies choose to integrate their information systems into a single system. Example: Brose Group using SAP consulting

36. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 36 Your Role in Information System You are part of system (people) Most important component Must be able to use system Quality of thinking ( can’t increase our IQ but can improve quality of your thinking)

37. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 37 Bottom Line Information systems exist to support business processes. To answer questions like, “How will your blog generate more sales? ”we need to understand how the blog relates to the sales process. When considering the purpose, functions, or benefits of any information system, ask first, “What business process(es) does this system support?”

38. © 2008 Pearson Prentice Hall, Experiencing MIS, David Kroenke Slide 38 Videos The Toyota Way: http://www.youtube.com/watch?v=YTQtoeP_1 oU&feature=related The Age of walmart: http://youtube.com/watch?v=eX8hN1y-By4